1. Non-Tenure Track Promotion
June 20, 2019

2. What Is It?
A voluntary promotion system for full-time Extension faculty who are housed off campus or those on campus who are not primarily appointed to a college or school.

3. Why Does It Exist?
To recognize increasing excellence and achievement in the core competencies and duties of Extension faculty.

4. So What’s In It For Me? Professional recognition Monetary awards
Associate: A salary increase of $6,000*
Professional: A salary increase of $8,500*
* These amounts were for the previous award cycle and are subject to change. Monetary awards are dependent on availability of funds

5. Eligibility Meet the attributes:
Associate: Normally 7 years* of Extension or equivalent academic experience, consistent excellence & achievement in the core duties with measureable outcomes.
Professional: Normally 14 years* of Extension or equivalent academic experiences, sustained excellence and achievement in the core duties with measurable impacts.
* Those with doctoral degrees then normal years of experience are 5 and 10 years.

6. Critical Part Of The Process
Applicants make of the decision of when to apply
It may take five or more years before criteria for the next level can be achieved.
Subsequent promotions will consider only work that occurred from the last promotion to the desired promotion.
One exception …

7. The Exception
For ranked Assistant and Associate Extension Professionals in that title at the time of approval of these bylaws, any future applications for promotion to Associate or Professional rank may consider all years of service and evidence of accomplishment.

8. So What Do I Have To Do?
Prepare and submit a dossier that demonstrates that you meet the attributes of the rank for which you are applying.

9. Changes To The Guidelines
Tab I – Additions
Tab II – Department Review Letters
Tab IV – MyVita
Tab V & Appendix A – Summary of Accomplishments
Tab VI - External Reviewers
Appendix D – Definition of Terms

10. So What Is In A Dossier?
Tab I - Appointment Folder Tab II - Departmental Summary Letters and Recommendations Tab III - College/School Summary Letters and Recommendations Tab IV - Complete C.V.
Tab V - Summary of Accomplishments
5 samples of work, each not to exceed 5 pages
Tab VI - External Reviews
Tab VII - Departmental and Divisional Guidelines

11. Inside The Front Cover
Recommendation Signature Page and Record of Formal Votes (before and after any appeals) (Appendix B)
History and Recommendation Summary Form (Appendix C)

12. Tab I – Appointment Folder
Initial Letter of Appointment
Job Descriptions
All for the period being evaluated
If a formal description not available, explain what you were supposed to be doing
Plans of Work
5 preferred
Minimum of 3

13. Tab I – Appointment Folder
Self-Assessments
5 Preferred
Minimum of 3
For the upcoming year only 2 are on record
Supervisor Evaluations
5 preferred

14. Tab II – Department Letters
Two letters are required
County Engagement and Field Specialists
Regional Director/Other
Program Director/Education Director
Field Specialists without a designated regional responsibility
Another in the chain of supervision

15. Tab II – Department Letters
Training Institute Specialists
Training Institute Director
Need for a second letter will be determined on a case-by-case basis in consultation with the Policy and Standards Committee Chair

16. Tab III – College/School Summary Letters
Not used by the candidate or their supervisors

17. Tab IV – Curriculum Vita
MyVita is the standard
Explanatory notes allowed
CV & notes cannot exceed 25 pages

18. Tab V - Summary of Accomplishments
Four criteria items
Philosophy
Educate
Create
Connect
More extensive listing of:
Evidence
Documentation
Content Guidance

19. Tab V - Philosophy
Explain, in general terms, what you do, why you do it and what you want to accomplish
The remaining criteria items demonstrate your success in accomplishing what you explained above
Include other thoughts you believe would be helpful for the committee to understand your approach to your work

20. Tab V – Educate What do you do? Why do you do it? How do you do it?
How well did you do it?
What are the results?
Associate Rank – Outcomes
Professional Rank – Outcomes and Impact

21. Criteria
Examples of Evidence, Documentation and Content Guidance
2. Educate
Evidence of outcomes, and quality of delivered extension education & services as derived from learners, clients, communities and stakeholders
Summary of instructional, integrated, collaborative and interdisciplinary delivery of presentations, curriculum or programs delivered online, onsite or in person
Include the outcomes resulting from the delivered presentations, curriculum and programs
Define your role in delivery of presentations, curriculum and programs
Identify Innovative approaches to fulfilling this criteria
Discuss the methods of delivery and why those methods were selected
Include not only what you did but also why those presentations, curriculum or programs were chosen
Participant numbers and their evaluations
Input from the your supervisor in the area of appointment
Samples of work
Colleague/peer review letter
Revenue resulting from programming efforts
Program summary report from MyExtension or other sources
Whatever is included in responding to this criteria should be your CV

22. Definitions
Output — Conducted and completed activities involving an individual, group or organization and the associated learning. Activities include personal contact and the delivery of a program, curriculum or service, presentation and the development of publications and scholarly products. Learning could include new knowledge, skills or abilities.

23. Definitions
Outcomes — Changes in knowledge, actions, attitudes or conditions of an individual, group or organization resulting from the delivery of Extension presentations, services, curriculum and programs. Changes could include behaviors, practices, actions, decisions or policies.
Impact — The measurable results from the outcomes of Extension programs, services or curriculum. Measurable results include, but are not limited to, economic, social, environmental, personal or civic.

24. Tab V - Educate Your professional development
Conferences, seminars, etc.
Additional degrees
Professional organizations participation and leadership
Self Study
What does the committee need to know
What did you do in the professional organizations
How did you use what you learned

25. Tab V - Create Programs & Curriculum What Why How Your role
Adjustments & modifications

26. Definitions
Presentation — Any activity conducted by Extension faculty designed to provide knowledge, information or skills to an individual, group or organization. Presentations can be the means to deliver curriculum or services, or are created in response to a local need. Presentations include material developed or delivered by any faculty member for one-time or repetitive use.

27. Definitions
Curriculum — A course created for delivery within a program area online or onsite by individual or multiple Extension faculty that has been through a design and development process. Curriculum includes the presentation material, presenter notes, a lesson or implementation plan, a syllabus, a completed review process to validate the material, marketing resources and evaluation tools. …
Program — A coordinated set of learning experiences designed to achieve predetermined outcomes. Program development follows a continuum starting with initial environmental scanning and identification of a need or gap; determining programming priorities; and the development of learning experiences and application activities that culminate in changes in knowledge, behavior, skills and attitudes. These changes manifest as measurable program outcomes.

28. Tab V - Create Research What was its purpose Your involvement
How disseminated
How used
Results
Can include grants when serving as PI or CO-PI

29. Definition
Research (scientific and applied) — Research is the activity associated with developing new or validating existing knowledge that is disseminated through the delivery of presentations, curriculum, programs, consultations, professional/scholarly publications and presentations, etc.
Scholarly work — Publications appearing in journals, magazines, websites etc. and/or presentations at multistate or national conferences where a screening or selection process has judged the work worthy of dissemination through that source; curriculum, software, etc. adopted by other states or professional associations. Scholarly work also includes the research necessary to develop the publication or presentation.

30. Tab V - Connect Engagement in the community Who How Why
Any underserved
Results, which can include financial or other support

31. Tab V - Connect
Engagement in the University & Program Area and Profession
Who
What
Contributions
Results, which can awards and recognition

32. Tab V – Samples Of Work 5 samples, each no more than 5 pages
Focus on program, curriculum, research content
Visuals
Speaker notes
Examples of modifications
These don’t help much
Five pages of nothing but PowerPoint slides
Flyers
Agendas

33. Tab V – Professional Guidance
In addition to measurable impacts, professional candidates are expected to include evidence of new or increased creative works and connection activities. Performance at the same level as an associate since promotion to that rank does not meet the criteria for promotion to professional.

34. Tab VI – External Reviews
Two letters from peers at other academic institutions or equivalent organizations
One letter from a partner, collaborator or stakeholder
One letter from a peer or colleague

35. Tab VI
Candidates submit names of external reviewers to their supervisors
Supervisors select the reviewers

36. Dossier Standards Listed on pages 5 & 6 of the guidelines Font size
Page counts
Electronic dossier content in pdf format
Samples of work in paper dossier must be in pdf
Tabs and labels
Incomplete or late dossiers will not be considered

37. Applicant Timeline As soon as possible
Notify your supervisor of your intent to apply
Forward four recommendations for external reviewers, three recommendations for partner/collaborator/ stakeholder reviewers and three colleague/peer reviewers to your supervisor.
August 1
Earliest candidates can request Box access

38. Applicant Timeline No later than 11:59 p.m., August 31
Final opportunity to:
Notify your supervisor of your intent to apply for promotion and request Box access. Requests for Box access on September 1 or later will not be honored.
Forward four recommendations for external reviewers, three recommendations for partner/collaborator/stakeholder reviewers and three colleague/peer reviewers to your supervisor.
No later than 11:59 p.m., September 30
Candidates submit their dossier, one paper copy to their supervisor and one electronic copy via Box. On midnight, October 1, Box access is closed to candidates.

39. Reviewing Dossiers All committee members review all dossiers.
One committee member of equal or greater rank presents your dossier and makes a promotion recommendation.
All committee members discuss the dossier & recommendation.
Committee members of equal or greater rank vote, those of lesser rank abstain.

40. Extension Faculty Policy & Standards Committee
Business & Communities Chris Thompson* Concurrent Non-tenure Track Susan Mills-Grey Tenure Track at Large To be elected Youth & Families Karla Deaver Health & Safety Denise Sullivan Agriculture & Environment Darla Campbell Agriculture & Environment To be elected
* Committee Chair
New term starts September 1

41. Reviewing Dossiers
The Vice-Chancellor of Extension & Engagement makes a promotion recommendation after reviewing the dossier and committee recommendation
The entire dossier and both recommendations are forwarded to the provost
The Provost makes the promotion decision

42. Appeal Process
Three levels
Committee
Vice Chancellor
Provost

43. NTT Tips Follow the guidelines Read and use the definitions
Summary of accomplishments – clear cut
Who
What
Why
How
How well
Results – outputs, outcomes, impact

44. NTT Tips Whatever is in Tab V must be in your CV
Grammar should be professional
Applicants edit for content, have others review your dossier
It is your decision on when to submit a dossier

45. NTT Tips Use the checklist on the website Number your pages
If applying for second rank and a program, activity, or other spanned both time periods, make it clear in Tab V what occurred during the current promotion review period
Not all reviewers understand your program area, explain the differences as needed
Charts and graphics large enough to be read

46. Where Do I Get More Info? NTT Webpages
Division of Extension Faculty Bylaws
Annual Guidelines for Extension Faculty Promotion: 2019 – 2020
FAQ
ISE for those preparing dossiers or are just interested (August 6 at 9:30 am)

47. Chris Thompson thompsoncv@Missouri.edu 573-634-2824