1. SCG May 2005
CIRCA review

2. The need and the objective
New activities, new people creating folders, uploading documents, …
Objective: review and agree a new structure and a common way to work with CIRCA, to meet current CIS work programme needs
Scope: new structure and assignment of responsibilities, build on the current scheme

3. Key ideas on structure Builds on current structure
Each folder level should contain items of similar relevance or importance
Avoid duplication of documents (using hyperlinks).
Divide public folders into subjects (e.g. groundwater, ecological status, priority substances, etc.)
CIS Working folders should reflect work programme and their structure should be more or less the same

4. Proposal for root folder
Current structure
A - Help for CIRCA
B - Water Framework Directive library
C - Water Directors
D - Strategic co-ordination group
E - Working groups
F - Pilot River Basin
G - Experts Advisory Forum
H - International River Basin Conventions
I - Other International Conventions
J - Other documents
Marine Strategy
WFD - Team
WFD Committee - Article 21
WISE-GIS
Workshop - Implementation of the WFD addressed to AC
Y - Floods Action Programme Stakeholder meetings
Z - Floods Action Programme library
Proposed structure
A – Help for CIRCA
B – Water Framework Directive Library
C – Water Directors
D – Strategic Co-ordination Group
E – WFD Committee
F – Working groups and Expert Advisory Forum
G – International River Basins Conventions
H – WFD Team
I – Other documents
J – Marine strategy
K – Floods Action Programme

5. Proposal for Public Library
Current structure
a - Legislative texts
b - Implementation Strategy Documents
c - Guidance documents
d - Implementation documents of Member States
e - Other documents on implementation
f - Workshops
g - Information material - maps, leaflets and brochures
h - Presentations/transparencies
i - WFD Logo
j - Economic Training Products
k - Documents on Flood Prevention and Protection
l-Consultation priority substances-Economic impacts
m-BACKGROUND INFORMATION CALL FOR TENDER PRIORITY SUBSTANCES
n - Groundwater Working Group Reports
o - Reporting Guidance
z-WFD Newsletter
Proposed structure
d - Information material
e - Newsletter
f - Miscellaneous documents
g – Workshops
m - Ecological status and intercalibration
n - Integrated river basin management
o - Groundwater
p - Reporting
q - Priority substances
r - Flood prevention and protection
s - WFD and agriculture
t - Pilot River Basins
u - Economic issues
v – Research

6. Proposal for Working Groups and EAF folders
Current structure
Chemical Monitoring Activity
Flooding - best practices guidance
New WG 2.A - Ecological Status
New WG 2.A - Eutrophication Activity
New WG 2.B - IRBM
New WG 2.C - Groundwater
New WG 2.D - Reporting
Wetlands
WG 2.1 Analysis of pressures and impacts
WG 2.2 Heavily modified water bodies
WG 2.3 Reference conditions inland surface water
WG 2.4 Typology, classification of transitional, coastal waters
WG 2.5 Intercalibration
WG 2.6 Economic analysis
WG 2.7 Monitoring
WG 2.8 Tools on assessment, classification of groundwater
WG 2.9 Best practices in river basin planning
WG 3.1 Geographical Information Systems
Working group leaders meetings
a - Expert Advisory Forum Priority Substances
b - Expert Advisory Forum Ground Water
c - Expert Advisory Forum Reporting
d - EAF deliverables 2002
Proposed structure
a - WG A Ecological Status
b - WG B IRBM
c - WG C Groundwater
d - WG D Reporting
e - WG E Priority Substances
f - Chemical monitoring activity
g - EAF on Flood Protection
h - WFD and agriculture
i - Integration of other policies
j - Environmental objectives
z - WG under work programme 2002/03

7. Key ideas on responsibilities
Structure of Levels 0 and 1 should be agreed and fixed:
Level 0: Root
Level 1: Public library
Level 1: CIS Working Groups …
WGL are responsible for maintaining the structure in their own folder and to upload the documents

8. Profiles From 30 profiles to 6: Leader: WFD Team and consultants
Water Director and SCG Members: Water Directors, WFD Committee, SCG members and others appointed by WD or SCG rep.
WG leader: all leaders of the various working groups and activity groups, EAF, Strategic Groups.
WG member: members participating in any CIS group or activity and experts granted this access level by their respective SCG representative.
Observer: experts not directly involved in the CIS process that explicitly request access due to specific interest: water management administration officials from Member States, participants in relevant research projects, etc. Case by case assessment by DG ENV.

9. Profiles Profile Library Directory Events Leader Edit all
Water Director
Access all
Access
SCG member
WG Leader
Access all and edit own folder
WG member
Observer
Access partial

10. Membership 1. Applicant: Self register
2. Applicant: Apply for membership
( or web form)
As observer
As WG member
or higher
3. Consultant:
Fulfil criteria?
Yes No
3. WD or SCG rep: Send to DG ENV with new member name and
Not clear
4. Consultant: grant observer status and communicate to DG ENV
4.Consultant: send to DG ENV for assessment
4. Consultant:
deny observer
status
4. Consultant or DG ENV: change profile of new member (and communicate to WG Leaders in case of WG member)
NOTE: ‘Consultant’ refers to CIRCA Administrator

11. Process
Draft document for consultation: end April
Consultation with WGL and other CIRCA users
SCG May
WGL propose thematic sub-folders (end June)
WGL clean old folders and documents
Consultant will apply changes: second week of August (CIRCA will not be available)