1. Job Description & Person Specification Finance Manager – Clinical Divisions February 2017

2. The Trust has an annual turnover of c.£500m.
Job Title:
Finance Manager – Clinical Divisions
Division:
Corporate (serving Clinical Divisions)
Department:
Finance
Reporting To:
Divisional Finance Manager
Location:
Cheltenham General Hospital and/or Gloucester Royal Hospital
Pay Band: 6
Hours:
37.5
Date:
December 2016
Job Purpose
To provide support to the Divisional Finance Manager in the provision of a comprehensive advice and support service to a range of budget holders. Key responsibilities will include the supervision of a small section of staff dealing with the maintenance of budgetary control information systems.
Key Dimensions
The Trust has an annual turnover of c.£500m.
Within the Divisional accounting section, the relevant teams consist of a Divisional Finance Manager each with Finance Manager support.
This post provides direct supervision of one team member including appraisals, day-to-day line management, verification of time sheets, annual leave, performance, motivation and interviews.

3. Organisational Arrangements
The organisational chart shows where the role fits within the Finance function. Whilst not fully comprehensive it is designed to inform the reader to whom the role reports and who reports to the role.
Senior Business Partner - Medicine Division (8C)
Senior Business Partner - Surgical Division (8C)
Senior Business Partner - D&S / W&C (8C)
Divisional Finance Manager - Medicine Division (8A)
Divisional Finance Manager - Surgical Division (8A)
Divisional Finance Manager - Diagnostics & Services Division (8A)
Divisional Finance Manager - Women & Children Division (8A)
Finance Manager - Medicine Division (6)
Finance Manager - Surgical Division (6)
Finance Manager - Diagnostics & Services Division (6)
Finance Manager - Women & Children Division (6)
Finance Analyst - Medicine Division (4)
Finance Analyst – Surgical Division (4)
Finance Analyst - Diagnostics & Services Division (4)

4. Key Responsibilities
Budgetary Control
Proactively contribute to the management of the financial performance of a portfolio of budgets, identifying key financial pressures and appropriate corrective action.
Ensure production of accurate, complete and timely monthly budget statements for a portfolio of budget areas, together with appropriate interpretation and analysis of variances.
Provide full Management Accounting Service for a range of cost centres with limited supervision. This will include assisting budget holders in planning service developments, identifying and achieving targets and developing business cases.
Provide Budget Holders with accurate financial information to assist them in controlling and monitoring their financial resources. This may include production of reports, attendance at meetings, or any ad hoc costing/investigation as requested.
Support budget holders in the identification and monitoring of cost improvement plans and income generation schemes.
Preparation and supervision of input of budget and expenditure journals into the ledger system to agreed timetables.
Analysis and explanation of budget expenditure variances for Management and in liaison with budget holders.
Ensuring accurate representation of budget expenditure position in liaison with the Assistant Director of Finance.
Maintenance of an agreed programme of quality checks to ensure validity of information held in the ledger.
Production and analysis of reports and highly complex confidential financial information from appropriate systems to answer ad hoc enquiries.

5. Key Responsibilities
Other
Assistance in Budget Holders’ liaison and training.
Proactively develop and maintain system notes for the section.
Ensure appropriate income is received for areas of responsibility including recharges to other NHS organisations.
Deputise for the Assistant Director of Finance at Directorate and other meetings as appropriate.
Set personal and team priorities within established boundaries including ensuring availability of appropriate assistance for other sections within the Finance department when necessary.
Day to day supervision and training of staff within section including authorisation of staff leave and time sheets, appraisals and staff recruitment.
Perform duties with limited supervision.
Contribute to the general development of the Management Accounting and Finance function
Covering of appropriate duties of other Section Heads in cases of absence.
Ensure complete confidentiality of highly sensitive complex information.
Other ad hoc duties as required
Communications and Working Relationships
The post holder will require excellent interpersonal and communication skills.
The post holder will be required to present highly complex and highly sensitive financial information to large audiences of varying experience. This will require highly developed presentation and influencing skills.
The post holder will require negotiation and persuasive skills when communicating contentious information to staff and directorates where there may be significant barriers to acceptance.
Attend Clinical Business meetings in the role of key finance lead for the Directorates within the Division’s portfolio providing responses both written and verbal on financial performance issues. This will often include complex issues, which are open to interpretation and will require a multi layered communication and influencing skills.

6. Physical, Mental & Emotional Effort & Working Conditions
Physical Effort
Light or occasionally moderate physical work such as carrying equipment for workshop presentations, committee meetings etc. The role is primarily office and computer based in a sitting position. Physical effort beyond this and walking between various areas of the site is not required.
Mental Effort
The role will require periods of intense concentration and mental agility, with numerical and non-numerical information in electronic and written form. Interaction is required with colleagues in a variety of situations. Strong influencing skills and mental resilience are required to maintain focus and deliver the main requirements of the role. The workload will be varied and possibly unpredictable so initiative is required to prioritise, resolve problems, undertake enquiries and obtaining information from other members of staff.
Emotional effort
The role will require line management and interaction with colleagues in a variety of situations, including tight deadlines, performance management, and prolonged periods of concentration. The post holder will be required to maintain emotional strength and integrity in these situations to deliver an appropriate professional outcome.
Working Conditions
The role is largely office based and is not expected to be exposed to excessive noise or other environmental hazards. The post holder is likely to spend a significant amount of time with divisional colleagues, some of which may be in clinical areas, but this will always be appropriately supervised and the post has no direct clinical responsibility or exposure.

7. Knowledge, Skills & Experience Required Knowledge and Work Experience:
One to two year’s experience working in the finance department of a large organisation, preferably within the NHS.
Extensive numeracy and accuracy skills
Evidence of strong spreadsheet and word processing experience with either ECDL qualification or equivalent experience.
Knowledge of computerised accounting and supporting feeder systems
Ability to train and explain financial information to finance and non finance managers
Sound working knowledge of the NHS Financial regime.
Ability to demonstrate knowledge of the requirements of budgetary control systems
Qualifications and Training:
Educated to degree standard or equivalent, AAT qualified
CIMA/CCAB part qualified (Consultative Committee of Accountancy Bodies) or equivalent experience (desirable)
Communication and Interpersonal Skills:
Strong communication skills, both orally and in writing
Ability to present information clearly to a range of audiences including the public
Able to influence and persuade others and inspire and motivate staff
Organisational Skills:
Project management skills
Excellent organisational and time management skills
Personal Qualities:
Team worker
Able to cope under pressure
Proactive / takes own initiative
Able to work independently
Physical Skills:
IT literate with practical computer application skills covering Microsoft products, including an advanced level of Excel spreadsheet and pivot tables.