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Record Management.

Published byBrandon O’Brien’ Modified over 5 years ago

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Presentation on theme: "Record Management."— Presentation transcript:

1 Record Management

2 Six Bundle System Worksheet Await Periodicals Standing Order File
Files kept ready for record room D Papers

3 Need for Record Classification
Storage and maintenance of Documents Easy Availability of Documents Weeding of unnecessary documents Right To Information Act 2005

4 Procedure :Maintenance of Record
TYPE OF RECORD COLOUR TIME PERIOD A RED Permanent B GREEN 30 yrs C YELLOW 10 yrs C-1 WHITE 5yrs D 1yr

5 File Weeding/ Classification
Closed Files Refer Department published subject List for Classification Weeding of File Paging Cover Page of file with type, pages ,opening & closing date of file

6 Listing The Records Gattha No File No Subject Classification Type
Total Pages Opening date of file Closing date of file

7 Record Room Separate Hall or Room Exhaust Fan/Light/Fan
Dust Proof Room Racks for keeping Record Separate Staff Appointment Register for Movement of Files Safety Measures

8 Destruction of D Papers
Sr No File No Subject File Weeding Date Classification Remarks of File Destruction

9 Thank You

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