1. Emergency Care Data Set (ECDS)
Webinar 1, 24th January 2018
Tom Hughes, ECDS clinical lead (Royal College of Emergency Medicine)
Emma Fernandez, ECDS Project Manager (Royal College of Emergency Medicine)
Peter Sherratt, ECDS implementation lead (NHS Digital)
Version: v0.1.2
The ECDS project is a collaborative project between the Department of Health, the Royal College of Emergency Medicine, NHS England, NHS Digital, NHS Improvement, NHS Providers and Public Health England. This document has been produced on behalf
of the ECDS Project Board in collaboration with the organisations listed above.

2. Before we start
We are recording the webinar for the benefit of other services
We’ll be going through a slide deck
Most people will be muted – please send your comments and questions via the WebEx chat function
We’ll be running a simple poll a bit later
Let us know if you think this format works – we do, especially for large numbers of people
We’ll share the following after the meeting:
The slides
The links to the recordings
The transcript of the QA session along with written answers
Next webinar : focused on technical implementation
Send your comments to :
EF to do

3. Background to ECDs development
TH to do- why data set changed, historic poor data quality

4. We value what we measure
IN A&E < 10% of attendances have a useful explanation

5. ECDS main changes Tidy existing data items Chief complaint Acuity
Diagnosis
Discharge details
Injury data – new – clerical collection
Data collection (weekly >> daily)
TH to do
Not asking you to collect more data
Tidying up what is there so that everyone collects the same things in the same way.
Injury only new data

6. Benefits
Clinical – patient / GP patient should receive copy of GP letter Research / audit Commissioners / understanding casemix Better / smarter payment mechanisms
TH to do
GP letter standardised

7. Scope of Deployment of ECDS
Phase 1:
Type 1 and 2 Emergency Departments
From October 2017, with daily data submission by April 2018
Phase 2:
Type 3 and 4 Emergency Departments (including Urgent Treatment Centres)
Any time from October 2017, to be complete by 1 October 2018 (daily data submission)
Out of scope currently: Ambulatory Emergency Care (AEC)
TH to do

8. Type 3 and 4 Emergency Services
Not all Type 3 and 4 services currently routinely submit data to SUS
Some of these services are very small and open only at weekends
As part of standardisation of urgent and emergency care services many of these services will be reclassified as Urgent Treatment Centres
As part of NHS England’s Standards for UTCs, they have to collect and submit ECDS data
These sites are also included within Information Standard requirements, legally recognised as part of the Health and Social Care Act

9. Key points we have learnt from phase 1
Data collection is not burdensome to clinical staff
There may be some additional work for admin / reception staff
Upgrades to IT systems are complex and may be dependent on other work
You need a clinical and IT lead to implement, ideally with help from a service manager
The user guidance will answer virtually any question you can think of – please use it
Full webinar series
ECDS animation
Crib sheets
Full user guide covering every data field and examples of how to code
Feedback page
FAQ (and much more)
Most services have had little issue with returning good quality data and are already starting to see the benefit

10. Key points about ECDS implementation
Type 3 and 4 services must be collecting and submitting data on a daily basis from 1 October 2018
All sites that will become Urgent treatment Centres must comply
ECDS is a new CDS Type – CDS Type 011 ECDS. CDS Type 010 A&E will remain active until 2019
Data must flow daily from 1 October 2018
Data for yesterday must be received by midnight on the following day
BULK and NET will still be permitted – but frequent, large BULK files will be limited.
Your data should improve as time passes – doesn’t have to be perfect for yesterday, but should be good after a week.
PS to do

11. In summary: we want your feedback
Do you know what infrastructure changes you will need in order to collect and submit data via ECDS?
Assume for now that your IT suppliers are ready, willing and able
What’s your role? (each box below is a checkbox, not radio – to allow for multiple answers)
Nurse
Doctor
Other clinician
Information dept.
IT or informatics
Service / contracts management
IT Systems Supplier
Do you have an IT system in the UTC/WIC/MIU?
If so, what version, what supplier?
Freetext: If known, Supplier e.g. EMIS
Freetext: If known, System Name e.g. SystmOne
Freetext: If known, XML Broker e.g. IUVO
Do you send data into SUS+ (NHS Digital) on a regular basis?
Do you know what you will need to do to upgrade your EDIS / IT System to collect ECDS data?
If you are collocated with an A&E – do you have the same IT system? Can you submit your data together? (Webinar 2?)
When do you expect to go live with ECDS?
Before April 2018
Before June 2018
Before 1 October 2018
After 1 October 2018
I have no idea / we have no firm plans yet
Tell us what’s driving your timescales and what could potentially be done to help if necessary (freetext response)
Are you collocated with an A&E or is there an A&E within your organisation? Have you seen their EDIS? (webinar 2?)
2. Have you been discussing this with your suppliers already?
3. What training needs will you have? (webinar 2?)
4. We are looking to identify sites that are ready to start and could potentially support others with sharing learning and would like to attend a workshop in March 2018 in Leeds – if you’re interested please check the box (checkbox answer)
Send your comments to :

12. Future webinars….
We plan to hold a webinar every month
They’re totally open – invite anyone you want
Future topics will include:
Technical requirements
Implementation support – materials that will be available
Training your staff to collect data
Benefits case studies
Let us know anything particular you’d like us to cover again or in more detail
Next webinar focused on Technical requirements for implementation
27th 2pm
Send your comments to :