1. Live Database (LDB)
Project Approach
The Project Approach

2. The Project Objective
To assist the country CSO’s to develop the ability to centralise key relevant statistical indicators (using the LDB), which can be easily disseminated to enable improved policy analysis and formulation, monitoring and evaluation for evidence based decision making.
To provide pre-defined indicators to the SADC Secretariat.

3. Achieving the Project Objective
Work together to define data flow
Identify key players, and define roles and responsibilities
Identify quality control procedures
Identify reporting requirements (incl. SADC)
Obtain derivation and aggregation rules for pilot reports

4. Achieving the Project Objective
Initial system configuration
Upload of pilot data
Implement dissemination procedures and tools
Documentation of policies and procedures

5. Approach - Phases Project Orientation Scope and Assessment
Preparatory Activities
Planning
Infrastructure set-up
Implementation
Evaluation

6. Project Orientation (This Week)
Get to know each other
Learn about the system
Understand the project objectives (and benefits)
Understand the project approach
Determine end points (initial determination)
Get excited about what this means for you

7. Scope and Assessment Needs Assessment:
Existing Hardware, Infrastructure, Systems
Existing IT organisation
Requirements for LDB implementation (Hardware, skills, etc)
Understand Information Requirements
High Level Data Flow
Identify key preparatory activities (data flows, data preparation, new indicators)

8. Scope and Assessment Cont.
Enrolment:
Workshop(s) with key stakeholders
Generate understanding of benefits
Identify champions, counterpart team members
Capacity Building:
Provide skills for preparatory activities
Identify time and support requirements for preparatory activities

9. Planning Refine end points
Plan sequence and timeframes for each implementation
Plan support for preparatory activities
Plan resource allocation & training requirements
Provide hardware requirements to DBSA
Involve stakeholders in the planning

10. Preparatory Activities Support
Monitor ongoing preparation activities
Remote and on-site support and capacity building.
Feed back learning experiences from ongoing implementations (user group / mentoring)
Test sample codes, data uploads, report requirements remotely
Use of information sharing tools (eg internet)

11. Infrastructure Set Up
Hardware and software procurement by DBSA (concurrent with other preparatory activities)
Infrastructure set up and installation of equipment
Install the Live Database
On the job training of IT staff
Training session on installation

12. Implementation Ensure preparatory activities complete
Define and complete the data administration procedures (documentation with help of CSO’s)
User training (key champions - train the trainer)
Technical implementation

13. Implementation Cont. Refine end points if necessary
User acceptance testing
Stakeholder workshops (change readiness), prepare for impact of dissemination
Procedures for data security

14. Evaluation
Identify evaluation benchmarks on ongoing basis throughout the project
Measure performance against benchmarks (ongoing)
Identify key learning areas for future implementations

15. EY - The Team The core team Country resources (support)
People who have been here this week
Country resources (support)
Rui Bastos
John Parker
Teresa Alfaro
Collin Nyatsambo
Mwila Lumbwe

16. Roles - Discussion
CSO’s and E&Y to work as teams on scoping, infrastructure set up, implementation
Preparatory activities to be carried out by CSO’s with support of E&Y
Quality of data is the responsibility of CSO’s
SADC to provide indicators to be centralised

17. Roles - Discussion Cont.
SADC assistance with enrolment etc
DBSA - first line of support
World Bank - support
User group / mentoring - EY Assistance
Other roles?

18. The Next Step
Report back on Mobilisation, including agreements / conclusions from this workshop
Prepare detailed framework for needs assessment (EY)
Prepare for scope and assessment (CSO’s)
Carry out scope and assessment activities (EY and CSO’s)
Output feeds into detailed planning (EY & CSO’s)

19. Group Sessions Discuss: Select spokesperson (not a consultant)
Expectations
Starting point
End point options
Approach
Other
Select spokesperson (not a consultant)
Prepare feedback (10 mins)

20. Group Feedback Session After Lunch
Brief outline of discussions, focusing on:
Your expectations
How you are considering defining your end points
Comments on the approach
Other

21. Group Feedback Session
Angola - Rui Bastos
Botswana - Rick Valdemarca
Phillip Molokomme
Lesotho - Simon De Souza
Ronald Bango
Mozambique - Teresa Alfaro
Tendayi Chigwamba
South Africa - Collin Nyatsambo
Derek Schraader
Zambia - Leonard Bore
Chola Bwalya