1. 1Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section Online Project System (OPS) for Consolidated / Flash Appeals CAP Section April 2012 http://ops.unocha.org/

2. 2Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section

3. 3Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section OPS Topics What is OPS? How to register in OPS? How to upload a project? How to revise a project? How to use OPS data?

4. 4Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section What is OPS? A web-based database for Consolidated and Flash Appeals Projects Who can access it? UN agencies and NGOs participating in consolidated or flash appeals What is it for? - To facilitate information-sharing and the appeal review process for humanitarian actors - To allow organisation to directly upload/update their projects - To facilitate Cluster Lead Coordinators review and approval of appeals projects

5. 5Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section Complete the registration process online. Click on New User to start the process Create your account (indicate your e-mail, set your password) Complete your User Profile online (contact details, select your role, select your organization) Submit the access request to the OPS administrator Check your e-mail! The OPS Administrator will send you the access link within 24h Activate the access link received by clicking on it

6. 6Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section

7. 7Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section

8. 8Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section

9. 9Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section

10. 10Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section

11. 11Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section User Profile Search for your organizations by acronym or full name Scroll the list and select

12. 12Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section Make sure you select the correct role OPS edit rights depends on the role Roles are based on tasks to be performed in the appeal process Only official Field Cluster Lead Coordinators can register with this role

13. 13Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section

14. 14Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section

15. 15Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section

16. 16Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section

17. 17Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section

18. 18Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section Enhanced Geographical Field First complete the uploading of all project data and click on save and stay on your project Then click on Add/Edit on the EGF field Select the locations of your project activities from the highest administrative level The locations will be displayed on the project sheet in PDF/WORD and will also be available on the Project Summary Tables page in excel format

19. 19Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section Click on the PDF/WORD icons at the top of the project online form Download the full project sheet

20. 20Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section Field ProcessHQs process RolesDraftApproved by cluster Agencies HQ OCHA UN/NGO Field Programme Officer EditView Cluster LeadEdit View HCEdit View OCHA FieldEdit View Agencies/NGO HQs EditViewEditView OCHA HQView Edit OCHA CAPEdit Who can do what when

21. 21Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section Project Revision Click on the Revise button at the top of the online project form Only the Appealing organization can initiate a project revision Projects can be revised any time during the appeal year The project revision has to be approved by the Cluster Lead

22. 22Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section Withdrawing a project Do not use the reject button in a revised project No funding received set the revised requirements to 0 Some funding received revised requirements to match funding received Check your project funding directly on FTS or on the FTS link in OPS

23. 23Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section Using the OPS data Review projects and process Contact lists Who is doing what where: spot gaps and overlaps Maps and tables

24. 24Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section Using the OPS data: EGF

25. 25Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section OPS and FTS Projects list with project sheets

26. 26Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section FTS list of projects and project sheets

27. 27Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section OPS and FTS Appeal document Projects volume

28. 28Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section Consolidated Appeal Process (CAP): http:// www.unocha.org/cap Financial Tracking Service (FTS): http://fts.unocha.org Online Project System (OPS): http://ops.unocha.org Inter-agency Standing Committee (IASC): http:// www.humanitarianinfo.org/iasc For further information:

29. 29Office for the Coordination of Humanitarian Affairs (OCHA) CAP (Consolidated Appeal Process) Section