1. Microsoft Word
By: Phuong Nguyen

2. Table of Contents Table of Contents Menu Bar Options Formatting Marks
Underlines
Watermark
Background
Tables
Special Text Effects
Headers & Footers
Building Blocks
Templates
*Note: You can click on any of the above links to learn more about that topic and you can click on the table of contents image to return to this slide.
Knowledge is Power

3. Menu Bar Options
Home – Clipboard, Font, Paragraph, Styles, and Editing
Insert – Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols
Page Layout – Themes, Page Setup, Page Background, Paragraph, and Arrange
References – Table of Contents, Footnotes, Citations & Bibliography, Captions, Index, and Table of Authorities
Mailings – Create (Envelopes & Labels), Start Mail Merge, Write & Insert Fields, Preview Results, and Finish
Review – Proofing, Comments, Tracking, Changes, Compare, and Protect
View – Document Views, Show/Hide, Zoom, Window, and Macros
Nuance PDF – PDF Converter 6 and PDF Create! 6 Word

4. Formatting Marks Show/Hide Formatting Marks:
Click on the in the ‘Paragraph’ section of the ‘Home’ tab to view formatting marks.
Click on the again to hide the formatting marks.

5. Underlines Red: Spelling or Not in Dictionary Green: Grammar
Blue: Improper usage of word
Right-click an underlined word to see suggested revisions.
Click a revision to replace the word in the document and get rid of the underlines or add the word to the Dictionary or leave as is.

6. Watermark **Types of Watermark: Confidential, Disclaimer, and Urgent
Add Custom Page Watermark:
Click ‘Select Picture…’ for a Picture watermark
Locate picture and click ‘Insert’ or
Fill in the information for a Text watermark
Click ‘OK’
Add Page Watermark:
Click ‘Page Layout’ tab and click ‘Watermark’
Select from list or click ‘Custom Watermark…’

7. Background Add Page Background: Click ‘Page Color’
Select from available options
Click ‘Page Borders’
Select from available options from ‘Page Border’ tab
Click ‘OK’

8. Tables Insert Table: Click ‘Insert’ tab
Click ‘Table’ and select ‘Insert Table…’
Enter ‘Number of columns’ and ‘Number of rows’ and click ‘OK’
*Note: The Menu Bar Options expand to include:
Design – Table Style Options, Table Styles, and Draw Borders
Layout – Tables, Rows & Columns, Merge, Cell Size, Alignment, and Data
*Note: Explore the various options in the Design and Layout tabs.

9. Borders and Shading – Text/Table
Format Borders:
Select/highlight text
Click ‘Page Layout’ tab
Click ‘Page Borders’
Click ‘Borders’ tab
Select from available options
Click ‘OK’
Format Shading:
Select/highlight text
Click ‘Page Layout’ tab
Click ‘Page Borders’
Click ‘Shading’ tab
Select from available options
Click ‘OK’
*Note: Click ‘Apply to’ drop-down arrow and ‘Options…’ button.

10. Borders and Shading - Image
*Note: After clicking on an image, the ‘Format’ tab appears. Notice the different sections in the ‘Format’ tab (Adjust, Picture Styles, Arrange, and Size). You will find Shape, Border, and Effects in the ‘Picture Styles’ section.

11. Special Text Effects
A dropped capital letter, used at the start of a document or beginning of a new chapter.
Text effects such as emboss, engrave, and shadow.
WordArt formatting for bold flash.

12. Special Text Effects Dropped Capital Letter:
Highlight letter to turn into Drop Cap
Click ‘Insert’ tab
Click ‘Drop Cap’ drop-down arrow
Select from available options
Effects:
Highlight text
Click ‘Home’ tab
Click ‘Font’ section drop-down arrow
Select ‘Effects’ options
Click ‘OK’

13. Special Text Effects WordArt WordArt: Click ‘Insert’ tab
Click ‘WordArt’ and select from available options
Enter text
Format text
Click ‘OK’
WordArt

14. Headers & Footers Add Header/Footer: Click ‘Insert’ tab
Go to ‘Header & Footer’ section
Click corresponding Header/Footer button to edit
*Note: The Menu Bar Options expand to include the ‘Design’ tab.
Use available tools (Header & Footer, Insert, Navigation, Options, Position, and Close)
*Note: Select ‘Home’ tab to format text in Header/Footer.

15. Headers & Footers
Different Headers & Footers for Different Document Parts:
Create ‘Section Breaks’
Click ‘Page Layout’ tab
Click ‘Breaks’ in the ‘Page Setup’ section
Select from available options

16. Headers & Footers
Different Headers & Footers for Different Document Parts:
Edit Header/Footer
Click ‘Insert’ tab
Go to ‘Header & Footer’ section
Click corresponding Header/Footer button to edit
Click ‘Edit Header/Footer’
*Note: The Menu Bar Options expand to include the ‘Design’ tab.
Click in Header/Footer area
Deselect ‘Link to Previous’ in the ‘Navigation’ section
Use available tools
*Note: You must deselect ‘Link to Previous’ for the Header and Footer separately.

17. Building Blocks Building Blocks Organizer: Click ‘Insert’ tab
Click ‘Quick Parts’
Select ‘Building Blocks Organizer’
*Note: Building blocks are similar to auto-text entries or prefabricated elements that can be re-used such as templates and formats.

18. Templates Using Word Templates: Click on the Microsoft Office logo
Click ‘New’
Click ‘Installed Templates’
Select from available options and click ‘Create’ to open template or
Browse for templates located under Microsoft Office Online
Select from available options and click ‘Download’ to open template
Edit template to fit your needs and fill in the information
Examples: Letters, Faxes, Reports, Résumés, Forms, Flyers, Memos, Minutes, etc.

19. Templates Create Your Own Template:
Follow steps from ‘Using Word Templates’
Edit/Customize
Click Microsoft Office logo
Select ‘Save As’ and click ‘Word Template’
Select ‘ Trusted Templates’ under ‘Save in’ options
Enter ‘File name’ and click ‘Save’
Edit Template:
Click on the Microsoft Office logo
Click ‘Open’
Select ‘Trusted Templates’
Select template and click ‘Open’

20. Templates Create Document from New Template:
Click on the Microsoft Office logo
Click ‘New’
Click ‘My templates…’
Select template
Select ‘Document’
Click ‘OK’

21. Table of Contents (TOC)
Background Information:
There are two steps you take to create an automatic TOC.
Prepare your document by assigning heading styles to the chapter titles and headings that you want to appear in the TOC.
Collect those titles and headings into the TOC.
Heading Styles are the link to building an automatic TOC.

22. Table of Contents (TOC)
Heading Styles:
Decide on chapter titles and headings that you want to appear in the TOC.
Apply specific styles to the chapter titles and headings so that Word will include them in the TOC. For each chapter title and heading:
Place the cursor in the chapter title or heading.
In the Styles group, click Heading 1 for the highest level (such as chapter title); Heading 2 for the next level (such as section heading); and Heading 3 for the next level (such as sub-heading).

23. Table of Contents (TOC)
Insert Table of Content:
Place cursor where you want the TOC to appear
Click ‘References’ tab
Click ‘Table of Contents’ and select from available options
*Note: The TOC will appear in the document and will be displayed in a light blue box; it’s a visual cue to let you know that it’s an automatic TOC.
*Note: The TOC is automatically updated whenever you open the document; however, it’s good practice to update it when you add titles or headings in your document or when you add more content that affect the page numbers that appear in the TOC.
DO NOT update entries in the automatic TOC.

24. Table of Contents (TOC)
Update Table of Contents:
Click ‘References’ tab
Click ‘Update Table’
Update page numbers only
Update entire table
*Note: To change text that appears in the TOC, be sure to edit this text in the body of the document — not in the TOC — and then click Update Table to compile the changes.
*Note: Choose the page numbers option only if you’ve been adding body text but no new headings — it’s faster and will save you time in a long document.

25. Table of Contents (TOC)
Modify/Format Table of Contents:
Click ‘References’
Click ‘Table of Contents’
Click ‘Insert Table of Contents…’
Click ‘Modify…’
Select TOC ‘Styles’ and click ‘Modify…’
Make changes in ‘Modify Style’ box and click ‘OK’
*Note: Click ‘Format’ to view available options such as Font, Paragraph, Tabs, etc.
*Note: Explore available options in Table of Contents, Style, and Modify Style boxes.