1. 2019 TOT Grant Program WORKSHOP
Presented By:
Shelly Willis, Grant Consultant
Tina Koepke, Program Coordinator
Crystal Bethke, Economic Development Specialist

2. PRESENTATION OUTLINE TOT Grant Program Overview Timeline
Application Guidelines & Eligibility
Online Application - Foundant
Application Guide
Application Review
What Happens Next?
Q&A

3. TOT GRANT PROGRAM OVERVIEW
In 2017, the County Board of Supervisors established the TOT Grant Program to provide financial support, through a competitive application process, to non-profit organizations that carry out community-based programs and/or services in Sacramento County.
At the 2019/20 County Budget Hearing, the Board of Supervisors approved $1M in funding for a 3rd year of the program.
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4. Open Application Period :
TIMELINE
Open Application Period :
July 26, 2019 – August 26, 2019 
Application and supplemental material must be submitted by 5p.m. on Monday, August 26, 2019.
Online Applications Only: all applications are only accepted electronically.
Grant Application Review Period: September/October 2019
Grantee Award Approval and Notifications: October/November 2019
Funding Agreements finalized: December 2019
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5. APPLICATION GUIDELINES & ELIGIBILITY
Policy Guidelines
Requests Amounts are:
Minimum funding request of $10,000.
Maximum funding request of $100,000.
Grant Period: 12 Months.
Date of Fully Executed Funding Agreement to December 31, 2020
Awarded Grant funds are distributed on a reimbursement basis.
Applicant Eligibility
To be eligible for funding, an organization must:
Be a non-profit, tax-exempt, organization based in Sacramento.
Note: Use of a fiscal sponsor is allowed and must have similar organizational goals and meet the same application eligibility requirements.
Have submitted acceptable final report packages by due date(s) for all Sacramento County grants previously received.
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6. APPLICATION GUIDELINES & ELIGIBILITY
We Fund Projects:
A project may consist of one or more specific events or activities.
A project may be a part of an applicant’s regular season or activities.
Organizations may apply for any or all phases of a project, from its planning through its implementation.
A project does not have to be new or large.
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7. APPLICATION GUIDELINES & ELIGIBILITY
We Do Not Fund:
Direct grants to individuals, sub-granting or re-granting, vouchers or co-payments.
Awards to individuals or organizations honoring or recognizing achievement.
City, county, state or federal government institutions.
For-profit enterprises or activities.
Capital campaigns and endowments.
General operating or seasonal support.
Cash reserves or endowments.
Fundraising events, programs, or social activities such as receptions, parties, galas.
Debt reduction.
Costs incurred before the beginning or after the completion of the official period of performance.
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8. ONLINE APPLICATION - FOUNDANT
The 2019 TOT Grant Program application is web-based and requires a login be established for access to the application. Detailed instructions for our online application site can be found on our Webpage.
Establish Log In.
New Users: “Create New Account” to complete the Registration Process.
Existing Users: Enter your credentials and log in. A “Forgot your Password” link is available.
Not sure if your organization is registered, please contact
WE ONLY ACCEPT APPLICATIONS THROUGH THIS WEB-BASED PROGRAM
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9. ONLINE APPLICATION - FOUNDANT
Apply Online.
Upon accessing the system for the first time, you will land on the Apply Page. This page displays current open opportunities that you can apply for, relevant deadlines and/or other related information.
Complete Application Form.
In the form, contact and organization information automatically populates. Application can be saved or submitted bringing you back to the Dashboard. No changes can be made to a submitted form.
Applicant Dashboard.
Your dashboard is where you can edit your saved application, review your submitted application and check on status or follow-ups for your application.
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10. APPLICATION GUIDE Organization Narrative Project Information
Project Narrative
Budget
Additional Documentation
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11. APPLICATION – Organization Narrative
Organization Description – 1000 Character Limit
Provide a brief description of your organization and its mission.
Programs and Services – 1500 Character Limit
Summarize your organization’s programs and services.
Accomplishments and Challenges – 750 Character Limit
Summarize your organizations accomplishments and challenges over the past year. Additionally, describe any future plans for the organization.
Organization Administration – 1500 Character Limit
Explain the organization staffing structure and management. Additionally, describe the board roles, responsibilities, and committee structure. Describe your organization’s member base if applicable.
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12. APPLICATION – Project Information
Project Title – 100 Character Limit
Project Category
Select the category that best describes the mission of the organization:
Arts and Culture
Community Development and Services
Economic or Workforce Development
Health & Human Services
Project Summary – 250 Character Limit
Provide a brief overview of how the grant funds would be used. This description will be used to introduce your proposal to the Review Panel and Board of Supervisors. If funded, it will be used to describe your approved grant.
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13. APPLICATION – Project Information
Total Grant Amount Requested
Minimum request level is $10,000 and may not exceed $100,000.
Project Start Date – 10 Character Limit
Anticipated Start Date of your Project
Project End Date – 10 Character Limit
Anticipated End Date of your Project
Project Location – County Supervisors District(s)
Which Supervisorial District(s) will your project take place?
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14. APPLICATION – Project Information
Previous TOT Grant Program Funding
Did you receive funding from previous Grant Cycles in which you applied? 2017 and/or
2018?
Previous TOT Grant Program Funding Amount(s)
If you answered “Yes” to the previous question, what was the total amount of funding
your organization received from each cycle of the TOT Grant Program?
Continued Project Funding – 250 Character Limit
If you answered “Yes” to the funding question above, is requested funding in this application for a project you received funding for from a previous TOT Grant Program cycle? Please explain.
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15. APPLICATION – Project Narrative
Project Description – 2000 Character Limit
Provide a detailed description of the proposed project.
Project Community Impact – 1250 Character Limit
Describe the community where the project will take place and what specifically the project will provide to the community if funding is approved.
Target Audience and Relationship – 1000 Character Limit
Who will be the target audience of the project?
Number Served – 10 Character Limit
How many people do you estimate will be served by your project?
Project Timeline – 1000 Character Limit
Describe the timeline for implementation of your project. Include a description of resources.
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16. APPLICATION – Project Narrative
Intended Outcomes and Measurements – 1500 Character Limit
Describe the activities and outcomes your organization wants to achieve as a result of funding through the TOT Grant Program. Additionally, explain the specific methods that will be used for evaluating and measuring the project’s success.
21. Project Sustainability – 750 Character Limit
Describe how your organization will address the income gap if the TOT Grant does not fully fund your request.
22. Future Funding Plan – 750 Character Limit
Indicate ways in which future funding needs for your requested project will be addressed after funding from the TOT Grant has ended.
Location Improvements
Do you plan to make changes to your physical location to facilitate the success of your project? *If yes, a letter of support is required from the property
owner and a long term lease is recommended.
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17. APPLICATION – Budget Total Project Budget – 20 Character Limit
Amount Requested from TOT Grant Program – 20 Character Limit
Amount requested from the TOT Grant Program.
(Reminder: Minimum Request - $10,000 ; Maximum Request - $100,000)
Percent of Overall Project Budget – 4 Character Limit
Please provide the percentage of your request in relation to your overall project budget.
Percent of Organization Budget – 4 Character Limit
Please provide the percentage of your project budget in relation to your overall organization budget.
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18. APPLICATION – Budget Project Budget Form
Please download this budget form for submission, no other budget form will be accepted. Complete and upload to application. A + B = C
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19. APPLICATION – Budget A + B = C
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20. APPLICATION – Budget
Project Budget Clarifications (optional) – 1500 Character Limit
Additional budget details may be provided.
Last Completed Fiscal Year Budget – Limit 2 Pages
Please provide your last completed Fiscal Year Budget, if more than 2 pages, may provide summary.
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21. APPLICATION – Additional Documentation
Organizational Support Samples
Please provide documentation to support your request by uploading organizational support samples.
Maximum four (4) files (Word or PDF format)
File size limits: MB and 3 remaining files - 2 MB each
Maximum page count per file: Five (5)
Samples can include:
Newspaper articles
Brochures
Awards or Certificates
Letters of Support/Testimonials - recommended
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22. APPLICATION REVIEW
Applications will be reviewed on the basis of the following:
Clarity of the application and effectiveness of the organization
The organization has significant accomplishments.
Clear budgetary/financial information.
Confidence in the organizations ability to carry out the project.
Supplemental material enhances the application.
2. The merit of the proposed project
Project is clear and concise.
Resources needed for the project completion are identified.
Project relates to the organizations mission or the community it serves.
Project can be completed within the proposed timeline.
Intended outcomes and methods for evaluating and measuring success are fully articulated.
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23. APPLICATION REVIEW
Applications will be reviewed on the basis of the following:
3. The impact of the project on the community
A detailed description of the community to be served is clearly outlined.
Organization’s mission and programs are are connected to the community the project will serve.
Compelling explanation of the community need and significant impact from the project.
Supplemental material clearly demonstrates the organization and the community it serves.
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24. WHAT HAPPENS TO YOUR APPLICATION?
Applications are evaluated according to the “Review Criteria”.
STEP 1: County staff review applications to ensure they meet minimum qualifications.
STEP 2: Applications are reviewed, in closed session, by advisory panelists. Each panel comprises a diverse group of experts with knowledge in the areas under review and ranked.
STEP 3: Advisory Panelist recommendations are reviewed by a County Board of Supervisors TOT Committee.
STEP 4: County Board of Supervisor TOT recommendations are reviewed by the County Board of Supervisors at a regularly scheduled meeting and makes the final decision on all grant awards.
Applicants are notified of funding decisions.
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25. Questions APPLY ONLINE Deadline to apply: Friday August 26 (5pm)
Awards Announced: November 2019
Details:
Questions: Tina Koepke,