1. Kairos Prison Ministry International
Ezra Workshop
(All Ministry Programs)
Tripp
Introductions – Tripp Smith VA KI, Jackie McKee MD KO, Linda MD KT
Survey – raise your hands if:
- Past Weekend Leader with Ezra
- Current Weekend Leader
- Here as a member of the Advisory Council
- Participate in: - KI - KO - KT

2. 3. Impact on the Advisory Council 4. Basic Operational Flow
Ezra – Workshop Overview
1. Purpose
2. Value
3. Impact on the Advisory Council
4. Basic Operational Flow
5. Common Problems
6. Support
Tripp

3. Why Ezra? Ezra – 1. Purpose 1. A Tool to Assist the Weekend Leader in…
- Recruiting
- Communications
- Team Assignments
- Team Meetings (Spiritual, Logistical, and Job Training)
- Participant/Guest Assignments
- Conducting the Weekend and Follow Up
- Final Steps
2. Help Stay Within the Kairos “Riverbanks”
Tripp

4. To the Current Weekend Leader To Team Members To Prison Officials
Ezra – 2. Value
To the Current Weekend Leader
To Team Members
To Prison Officials
To the Ministry (Advisory Council, State, Worldwide)
To the Following Weekend Leaders
Jackie

5. To the Current Weekend Leader To Team Members To Prison Officials
Ezra – 2. Value
To the Current Weekend Leader
To Team Members
To Prison Officials
To the Ministry (Advisory Council, State, Worldwide)
To the Following Weekend Leaders
Are You Using the Full Potential?
- Team Devotional
- Riverbanks
- Deeper Level of Training in Team Meetings
Jackie

6. Ezra – 2. Value
Team
Devotional
Guide
Daily
Weekly
One Time
Jackie

7. Ezra – 2. Value
Riverbanks
Jackie

8. Ezra – 2. Value Deeper Level of Team Formation Spiritual
Training Skits
Guideline Training
Logistics
Talk Review
Job Training
Core Team Preparation
Jackie

9. Ezra – 3. Impact on the Advisory Council
KairosMessenger System
Linda

10. KairosMessenger System Tool for Advisory Council & State Chapter
Ezra – 3. Impact on the Advisory Council
KairosMessenger System Tool for Advisory Council & State Chapter
Elections
Volunteers
Donors
Programs
- Leader Reports
- Excellence Initiative Reports
- Participant History
Ministry-wide Reporting
Major Communications Tools
Linda

11. Ezra – 3. Impact on the Advisory Council
KairosMessenger System – Information Flow
Angel
OL1
Leader Report
Copy Files
for Next
Leader
Linda

12. Ezra – 3. Impact on the Advisory Council
KairosMessenger System – Information Flow
Angel
OL1
Leader Report
Copy Files
for Next
Leader
KairosMessenger
- Elections
- Volunteers
- Programs
- Trend Reports
- Communications
Linda

13. Ezra – 4. Basic Operational Flow
Ordering Ezra
The Ezra Package
Installing the New Software
Registering Ezra for the Weekend
Load the Passed on Data from the Previous Leader
KO – Make copy for OL1 and Angel Coordinator
Get Familiar with Ezra - Video Tutorials (General and Sections)
8. Sections for the “Process Flow”
9. Finishing Up
Linda

14. 1. Ordering Ezra Ezra – 4. Basic Operational Flow
Order from KPMI Supply Order
Order After Observing Weekend Completed
Must have attended AKT
State/Advisory Council Pays
Linda

15. 2. Ezra Package Ezra – 4. Basic Operational Flow Ezra Software CD
Team Meeting Video DVD
Blank Flash Drive
Installation Guide
Requirements:
CD/DVD drive
Internet Connection
Windows
Linda

16. 3. Installing the New Software
Ezra – 4. Basic Operational Flow
3. Installing the New Software
MUST install the new Software
From the CD
Make sure you have the passed on
Ezra data on Flash Drive from
previous leader
Tripp
Ezra will detect the presence of any previous copy and will ask you
questions so the right steps can be taken

17. 4. Registering Ezra for the Weekend
Ezra – 4. Basic Operational Flow
4. Registering Ezra for the Weekend
Tripp
Make sure the info is correct.
Use any of the options to your
Registration info and you will receive a
unique password for your weekend.
Must Register Ezra for your Weekend
(reminded each time you start Ezra)

18. 5. Load the Passed On data from Previous Leader
Ezra – 4. Basic Operational Flow
5. Load the Passed On data
from Previous Leader
Plug in the passed on Flash Drive
Click the Load Files from Previous Leader button
Follow the on-screen instructions
Loads the following data:
- Team History (including guests who can serve)
- Guests who did not complete the Weekend (KO)
- Customized Weekend Schedule
- Supplies List
Tripp

19. 6. KO – Make a copy for OL1 and Angel Coordinator
Ezra – 4. Basic Operational Flow
6. KO – Make a copy for OL1 and
Angel Coordinator
Jackie
Observing Leader 1 Main Screen
Angel Coordinator Main Screen

20. 7. Getting Familiar with Ezra (video tutorials)
Ezra – 4. Basic Operational Flow
7. Getting Familiar with Ezra (video tutorials)
Each major section has a tutorial that automatically plays the first time you enter that section
Jackie
Can watch the section tutorial any
by clicking on the “On-Line Tutorial”
button
General Tutorials

21. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow
Ezra supports all three
ministry programs and
it configures itself when you
initially start up after installing
the software.
All are “similar,” but have
their unique differences.
Jackie
Kairos Inside Ezra Main Screen

22. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow
All ministry program versions
Have the big 1 thru 10 steps
For preparing, recruiting,
Team formation, guests (or
Participants), conducting the
Weekend, and following up
As appropriate for the specific
Ministry program.
Jackie
Kairos Outside Ezra Main Screen

23. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow
Each version is laid out in a
similar fashion, and the
appropriate variations for
each ministry program are
automatically built in.
Jackie
Kairos Torch Ezra Main Screen

24. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow
There are 5 major components
- Getting Started with Ezra videos
Jackie

25. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow
There are 5 major components
- Getting Started with Ezra videos
- Big Blue Buttons
Jackie

26. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow
There are 5 major components
- Getting Started with Ezra videos
- Big Blue Buttons
- Small Blue Buttons
Jackie

27. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow
There are 5 major components
- Getting Started with Ezra videos
- Big Blue Buttons
- Small Blue Buttons
- Riverbanks/Register/Devotional
Jackie

28. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow
There are 5 major components
- Getting Started with Ezra videos
- Big Blue Buttons
- Small Blue Buttons
- Riverbanks/Register/Devotional
- Preparation Steps 1 thru 10
Jackie

29. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 1
Kairos-An Overview
Reminder videos of key
information that you were
exposed to at AKT
(details vary by ministry program)
Linda

30. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 2
The Leader
Reminder information about
Your role as Weekend Leader.
Some versions have text and
some have video.
Linda

31. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow
Section 3 - Weekend
Preparation Timeline
Preparation Timeline is a
Checklist that covers all the
Things a Weekend Leader
Has to pay attention to,
Starting 6 month prior to the
Kairos Weekend.
Linda

32. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow
Section 3 - Weekend
Preparation Timeline
The Timeline is customized for
The specific ministry program,
The date of the Weekend, and the
team meeting dates.
Linda

33. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 4
Team Recruiting
Guides your recruiting,
communicating, and tracking efforts. It gives you access to all the previous volunteers (and KO
Guests) and their history of service
Tripp

34. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 4
Team Recruiting
The recruiting screen
highlights the 3 on 1 off
status of persons based
on their history of service
Tripp

35. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 4
Team Recruiting
The Torch version also
provides a detailed status
of the person’s various
certifications to help the
Weekend Leader be aware
of actions needed.
Tripp

36. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 4
Team Recruiting
There are many reports available, like
a Recruiting Status Report for the Advisory
Council – highlighting the status of key
elements of the Team recruiting process.
Tripp

37. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 4
Team Recruiting
Ezra provides a built-in
Mail Merge capability to allow
you to create individualized
mailings for a variety of
purposes
Tripp

38. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 4
Team Recruiting
Ezra provides a tool to help
you work through an informed
and prayerful process to come
to good decisions when
confronted with different
situations
Tripp

39. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 4
Team Recruiting
In addition to the section
Tutorial videos, each
section has FAQs that are
relevant to the specific
section
Tripp

40. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 4
Team Recruiting
Each section provides
“Kairos Wisdom” that is
relevant to the work being
done in that section
Tripp

41. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 5
Team Assignments
This section is where you
Make your various team
Assignments:
- Jobs
- Talks
- Chapel
Jackie

42. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 5
Team Assignments
- Assign Persons
- Print Outline
- Access to .rtf doc
Jackie

43. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 6
Meeting Preparation
- All things related to Team
Meetings…
- Detailed Agendas
- Meeting Assignments
- Leader Guides
- Handouts
- Skits
- Spiritual Experiences
- Job Training
- Name Tags
Jackie

44. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 6
Meeting Preparation
Extensive tools for Team
Formation with allowances
for customization within the
Riverbanks
Jackie

45. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 6
Meeting Preparation
Detailed meeting agendas
Automatically created
Jackie

46. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 6
Meeting Preparation
Extensive set of tools
for the Team meetings
Jackie

47. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 6
Meeting Preparation
Lists of optional tools
to choose from, some
with video examples,
printable leader instructions,
and printable handouts.
Jackie

48. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 7
Participants/Guests
Record all information
Related to Participants/Guests/
Greeters/Guides/Mentors/
Team Contacts/Prayer
Partners, and making
Family Table Assignments
Jackie

49. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 7
Participants/Guests
Simple drag and drop
Participant/Guests to
Table seating positions
Highlights ethnicity & age
Jackie

50. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 8
Weekend Schedule
Detailed schedule of
Weekend activities, including
detailed assignments and
Leader Speeches
Linda

51. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 8
Weekend Schedule
Schedule is customizable
and is passed from leader
to leader. Best practices
for customizing schedule
included
Linda

52. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 8
Weekend Schedule
Schedule printout in three
different formats available
with and without Leader
speeches.
KO also has separate
Kitchen Team schedule.
Linda

53. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 9
Final Preparations/
Last Minute “Stuff”
Highlights the last minute
things to be done & updated,
like prison entry list and
KO Liaison Package contacts
Linda

54. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 9
Final Preparations/
Last Minute “Stuff”
Print Participant/Guest
Certificates of Completion
As well as Team and
Participant/Guest contact
lists
Linda

55. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 10
“Moving into Continuing
Ministry”
KI – Instructional Reunion
KO – Reunions
KT – Mentoring
Linda

56. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 10
“Moving into Continuing
Ministry”
Includes guides/instructions
as appropriate for the
ministry programs
Linda

57. 8. Ezra “Sections” Ezra – 4. Basic Operational Flow Section 10
“Moving into Continuing
Ministry”
Complete with all the
details needed or
best practices to strive
for ministry excellence
Linda

58. 9. Finishing Up” Ezra – 4. Basic Operational Flow
When Weekend is Over:
Ezra will remind you of the
things you need to do in
order to finish up and hand
off to the next leader in a
smooth and consistent
manner.
Message from the CEO
Import Guest/Angels data
Leader’s Report
Create Pass On Data
Tripp

59. Ezra – 5. Common Problems Finishing Starting
KO – Import Guest & Angel Data
Print Leader’s Report
Copy Files for Next Leader
Give Flash Drive to Next Leader
Finishing
Passed On Data in Hand?
Install Your NEW Ezra Software
Start Up & Answer Startup Questions
Register Your Ezra
Load Passed On Data
Starting
Tripp

60. Ezra – 5. Common Problems Common Problems Not Passing On Ezra Data
KO-Not Loading
Guest/Angel Data
DON’T Pass on
Ezra CD
Not Loading the
Passed on Data
Not Registering
the New Ezra
Not using Ezra’s
Team Info
NEVER Reinstall Ezra
Not Asking for Help!
Tripp

61. Ezra – 5. Common Problems Not Passing On Ezra Data OL1 Angel
Give Flash Drive
To Next Leader
KairosMessenger
Ezra – 5. Common Problems
Tripp

62. Ezra – 5. Common Problems Not Loading the Passed On Ezra Data Angel
OL1
Copy Ezra
Ezra – 5. Common Problems
Tripp

63. Ezra – 6. Support
Within Ezra
Jackie

64. Ezra – Taking Advantage
“Ezra is definitely a blessing in keeping me on task and organized.”
With Gratitude,
Susan
Linda