1. Kali Chiriboga, MBA, OMS II
Creating and Maintaining Projects in Collaboration with a Student Population
When I was first asked by Brian to give a talk today, I was truthfully honored to be asked to come speak. However, it took me a second to think of a topic that could be applicable to a general project management standpoint as the majority of my experience is working with a student population. However, it made me reflect on the many projects I have worked on in just the past year and a half and everything I have learned in the process. I remember taking some project management classes during my MBA and loving project management because it applies to all areas of life in my opinion. I was planning my wedding at the time and half debated using Microsoft Project to help with the planning, budgeting and scheduling.
Kali Chiriboga, MBA, OMS II

2. Conflicts of Interest
I have no conflicts of interest to disclose at this time with this presentation.
All images are open sourced

3. A little about me….
From WI, came to Oregon state….HBS/A which means that I was part of the honors program and did research abroad.
COB at OSU 9month programs business Analytics
Now at western u
Live in Lebanon for school, we lived in Corvallis for 6-7 years
Two giant dogs lobo and luna

4. Let’s do something different

5. General Overview Start Up of Projects Engaging and Creating the Group
Hand Off
General Overview

6. Presented with a Problem
Starting Point
Presented with a Problem
Assigned Project
Given a theme
Idea Generation
In my experience, how a project will start is that we are presented with either of the above scenarios
The first three gives us our first step, however the final option– idea generation– can be equally difficult since we have no expectations in a sense

7. Idea Generation Use your complaints Identify problems Identify needs
Identify passions
Therefore, I have come up with the following steps that keep to each time I need to come up with a project. In a way this can be manipulated to fit the other scenarios as well, except the first 1-3 steps may already be filled in in the other scenarios.

8. Example
Bob Smith, age 45 submitted a complaint that he waited for an hour before his doctor came to see him.
What Bob didn’t know is that the doctor got called to an urgent situation
Complaint: waited too long to see his doctor, and now he is angry
Problem: too long of wait, patient feels undervalued
Need: shorten the wait or find a way to make the patient feel valued and comfortable when he waits
Passion: patient care
Any complaints from the doctor????? Personally?
This model can vary in what is identified as the complaint/problem/need/etc, however it allows us to lay out a framework to work on. A project like this typically gets verbalized to the hospital staff working on the case. How do we motivate them to help make a change?

9. Presented with a Problem
Starting Point
Presented with a Problem
Assigned Project
Given a theme
Idea Generation
In my experience, how a project will start is that we are presented with either of the above scenarios
The first three gives us our first step, however the final option– idea generation– can be equally difficult since we have no expectations in a sense

10. Idea Generation Use your complaints Identify problems Identify needs
Identify passions

11. Example cont. Complaint: Problem: Need: Too long of a wait time
Patient waiting times are too long
It was not communicated to the patient what was going on
Patient felt undervalued
Need:
Shorten patient waiting times
Keep open communication with the patient
Make sure Patient feels valued
Complaint: waited too long to see his doctor, and now he is angry
Problem: too long of wait, patient feels undervalued
Need: shorten the wait or find a way to make the patient feel valued and comfortable when he waits
Passion: patient care
And just like that, we have created the basis for a project or a way to improve by using a single complaint. We even have our objectives layed out for us
This model can vary in what is identified as the complaint/problem/need/etc, however it allows us to lay out a framework to work on. A project like this typically gets verbalized to the hospital staff working on the case. How do we motivate them to help make a change?

12. Idea Generation Use your complaints Identify problems Identify needs
Identify passions
The next step

13. Engaging and Creating a Group
Assigned a Group 01
Choose a Group 02
Recruit a Group 03
For each one of these scenarios, you must identify the passions of those you work with.
Even when you are assigned a group, you technically may have to get buy in from the whole group and to do this must

14. Example
Typically, this project would be reported to the staff working with the patient
How are we going to motivate them to be a part of this project?

15. Identify their passions
Identify their motivations

16. In the academic setting…
Interest groups (pizza)
Brainstorm sessions
Empowerment
Flexibility

17. Give each member a sense of ownership of the problem/project

18. Now off to work on the project!!......wait…..
The final step
We’ve identified
Problem
Needs (Outcomes)
Assembled our Group
Found Passions
Empowered
Shared ownership
Now off to work on the project!!......wait…..

19. The Hand Off starts from Day 1!

20. A bad hand off….fumbled project

21. Record Processes in a step like fashion
Hand Off
Standardization
Record Processes in a step like fashion
Simplify
Be OK with Changes
Simpfly – reduce the steps down to the most simple fashion, simple vocab, bare minimum

22. My current projects
Sexual Violence Prevalence in Osteopathic Medical Schools
Santa’s Toyshop
Sweet Home Intervention
Lane County Lung Cancer Screening Program
Changing Policy and Advocacy at the University Level

23. Thank you!

24. References All photos are from open source platforms
- hand washing paper