1. Annual Meeting October 16th, 2012
Whitney Park East
Annual Meeting
October 16th, 2012

2. Agenda Introductions Board Elections 2012 Goals Landscaping Contract
Budget Review and Vote
Amendments to By-Laws and Regulations
Open Discussion

3. 2011 Board Members Beth Clardy, President Mark Tokarski, VP
Cindy Downy, VP
Bernardo Rodriguez, Treasurer
Matthew Reider, Secretary
All current board members are interested in remaining on the board
New members are always welcome
Need to vote on board members

4. 2012 Goals Implement complaint process to comply with state law
Continue covenant and parking enforcement
Parking: parking lot needs to be patched, sealed and striped (instead of dotted)
Landscaping: do we want to keep cutting private lawns?
Recent disturbances: do we want police patrols?

5. Where Does My $315 Go?

6. 2013 Landscaping
Current maintenance budget is $10,000, we spend about $9950 currently
Including lawns is estimated at $1200 annually
Could remove some items (shade tree annuals, spring grass seeding) to keep near $10,000 budget
VOTE:
Add private lawn cutting to contract budget
Add private lawn cutting to contract instead of grass seed/shade tree annuals
Do not include private lawn cutting

7. 2012 Proposed Budget 2012 Budget Est 2012 Actuals 2013 Budget Income
Assessment Income
40,320.00
40,240.00
Bad Debt Recovery
Late Fees
270.00
Total Income
40,510.00
Expense
Property Management Expenses
3,000.00
2,000.00
Electricity
950.00
General Maintenance and Repairs
0.00
Grounds Contract
10,000.00
9,950.00
Gutter Cleaning
3,720.00
Insurance
750.00
720.00
Landscape Improvements
5,000.00
Licenses and Fees
200.00
50.00
Misc Expense
Asphalt patching, sealing and striping
Snow Removal
Trash Removal
9,800.00
Tree Maintenance
1,000.00
Total Expense
38,870.00
32,300.00
43,870.00

8. Amendment to ByLaws and Cluster Regulations
By law we must have a process in place to handle homeowner complaints about actions that the Cluster has taken or failed to take
Proposed process: complainant fills out form that is very similar to that used by the Ombudsmen; Board reviews complaint
If complainant doesn’t like the decision, s/he has right of appeal to state Ombudsman
See for more information about the Ombudsman and appeals
Vote on amendments to ByLaws and regulations

9. Parking Meditation Each home has two (2) spaces.
32 households share 10 guest spaces
Good hosts don’t let their guests be towed
Guest spaces are for guests, not residents
When two or more inches of snow are predicted, six of the guest spaces disappear and don’t come back until the pavement is bare.
In order to park legally in any space, your entire car must fit within the space.
If you are blocked, contact any board member to have blocking car towed

10. Open Discussion Would you like to be a director?
Questions, Concerns, Suggestions?