1. Microsoft and Google Solutions IT Luncheon
4/26/12 By
Jim Gartner

2. Agenda Microsoft Office 365 Overview Components of Office 365
Office 365 Pricing
Microsoft
Google Apps Overview
Components of Google Apps
Features and Pricing of Google Apps
Microsoft vs. Google Apps Comparison
Migration

3. What is Microsoft Office 365
Microsoft Office collaboration and productivity tools delivered through the cloud. Everyone can work together easily with anywhere access to , web conferencing, documents, and calendars. It includes business-class security and is backed by Microsoft.
Currently considered business offering with Educational equivalent of Office 365 to be released later in 2012.

4. Components of Office 365 Exchange Online 25GB per mailbox
Microsoft Forefront Security Inc.
Sync to BES
Active Sync
Look and Feel of on Premise Exchange
Calendar and Contacts
SharePoint Online
500MB per user
SharePoint Online lets you create sites to share documents and information with colleagues, and customers.
Lync Online
Online Instant Messaging (IM)
Video and Audio Conferencing
Online Meeting and Screen Sharing
Office Pro Plus
Not an Online Service
Office Key Code Provided & downloaded to machine
5 downloads per key
Word, PowerPoint, Excel, Access
Web Apps allows access through the web

5. Office 365 Pricing Plan E1 Plan E2 Plan E3 Plan E4
$10/user/mo.
Plan E2
$16/user/mo.
Plan E3
$24/user/mo.
Plan E4
$27/user/mo.
, Calendar, Contacts, AV/AS, Personal Archive 
Collaboration Portal
Virtual Meetings
IM and Video Calls
Office Web Apps
Office Professional Plus
(as a subscription)
Voic and Advanced Archiving Capabilities
Access/Visio/Excel Services
Voice*

6. Security and Redundancy
Built in Antivirus and Spam Features
HTTPS encrypted security level
Continuous data back-up, and provides disaster recovery to meet the needs of most clients.
Three Redundant Datacenters in North America

7. Microsoft
A Free Microsoft Offering For Educational Institutions
The Microsoft program provides institutions of higher education and K-12 with a set of free hosted and cobranded services for students, alumni, and applicants. Offerings include a choice of Windows Live Hotmail or Microsoft Exchange Labs for , and Microsoft Office Live Workspace, an online space to collaborate on Microsoft Office documents.
10 GB of storage
Microsoft Outlook Live service built on Exchange 2010
Microsoft provides the familiar and reliable Outlook Web Access (OWA) co-branded with a school’s name and logo
25 GB of additional file storage

8. Microsoft Live@edu Cont.
Benefits
Save time and money. Microsoft is a no-cost, hosted service that can reduce ongoing maintenance costs and system updates.
Provide students anytime, anywhere, access to services. With Live , students receive a school domain address that they can use today, and continue to use when they are alumni.
Build on what you already have. Microsoft integrates with your existing Microsoft programs, providing flexibility to combine on-premises and hosted solutions.
Built-in protection from viruses, spam, and phishing attacks.
Negatives
Limited Management and control of your environment
Integration with Smartphone platforms is limited (iPhone and Blackberry not supported)
Limited support is provided through and chat
Active Directory is not supported
Less Storage Space and No Archiving Available

9. Google Apps Overview Core Google Apps Suite Includes:
Google is currently offering a hosted solution for their , calendar, and chat through Google Apps for an integrated communication and collaboration solution.
Core Google Apps Suite Includes:
Gmail: storage and search tools that help your students find information fast and instant messaging from right inside their accounts.
Google Calendar: Users can organize their schedules and share events and calendars with others.
Google Talk: Users can call or send instant messages to their contacts for free anytime, anywhere in the world.
Google Docs: Share documents, spreadsheets, and presentations. Collaborate in real-time with your team or with your whole school. You can publish final documents to the entire world, too.
Google Sites: Work together to keep related documents, web content and other information in one place, on one site.
Google Video : A video hosting and sharing solution that enables organizations to use video as an effective medium for internal communication and collaboration.

10. Google Apps Versions Free Business Education
General (No Cost) ($5 Per User*) (No Cost*) *Add-ons have fee
99.9% uptime guarantee SLA X
Maximum users per domain 10
Unlimited
* Unlimited for schools;   
Your custom addresses
Eg,
Support
Online self help X
Priority support (via link in Control Panel)
Emergency phone support
Message allowances
/IM storage per user
7+ GB
25 GB
Attachment size limit
25 MB
Maximum recipients per message
500
Maximum recipients/day per user (outside your domain)
3,000

11. Google Apps Versions Cont.
Free
Business
Education
Message Allowances
/ IM Storage
7 GB 
25 GB
Attachment Size Limit
25 MB   
Maximum Recipients/ day per user
500
3000
Customization
Removal of Gmail ads X
Logo and colors branding
Custom URL
Domain-wide signatures X*
*Postini Req.
Themes (defined by user)

12. Google Apps Versions Cont.
Free
Business
Education
Security
SSL Enforcement X
Single Sign On   
Custom Password Strength and Length
Filtering & compliance
Junk filtering and virus blocking X
Custom filtering, content policies, and encryption X*
Google Message Security (Postini)
Archiving, search, and discovery
(Postini)Paid add-on, only
retention policies
How long an can be kept
IP address whitelisting
User-managed blacklists

13. Google Apps
Benefits
Save time and money. Google Apps is a lower cost, hosted service that can reduce ongoing maintenance costs and system updates
Provide users anytime, anywhere, access to services. (With Google for education, students receive a school domain address that they can use today, and continue to use when they are alumni.)
A complete collaboration solution comparable to Office 365 with less cost. , IM, Docs., calendar, voice, video integration, site creation to share, create groups, and mange material
Built-in security protection and monitoring and management features
Smartphone/anytime access and application friendly
Storage and features are plentiful
Negatives
Less control of your environment than with an on premise solution
Many people consider the Google look and feel to be a consumer solution
While lower cost at this time, Google does reserve the right to amend this agreement at anytime
Postini services and Archiving available but at an additional cost
Although it maybe a fallacy their our concerns about Google harboring your information and data
Google Apps are simply not at the level of Microsoft Office solutions and people are not used to them and they are not the document standard at this time
Limited support is mostly provided through and chat

14. Google Apps Add-ons $209 $36 MyOneLogin $8
Promevo gPanel (Management Tool)
$33
Postini
$39
WebEx
$30
Google Apps Help Desk Support Services
$40
RunMyProcess $5
CloudLock
$18
RecMan

15. Microsoft vs. Google Software & Productivity Microsoft Google Apps
On premise and 365 can include MS Office, and Outlook that users are familiar with
Software as a Service (SaaS) only offering providing basic and unfamiliar tools with Goggle apps
Microsoft
Google Apps
Office 365 Seamless interoperability with On-premises solutions and RMS, Active Directory. Little Management available with
No On-premises options; heavily reliant on Google to provide updates and management. Google Admin is needed
Management
Microsoft
Google Apps
Office 365 has a financially backed SLA. Phone & Support 24x7. On premise allows for more internal control and support. basic support
Stigma of more of a consumer product that offers & chat support very limited phone support
Support
Microsoft
Google Apps
Full suite of offerings through on premise or Office 365, but cloud educational piece is rudimentary.
Educational Offering is nearly equal to their Business Offering at almost zero cost.
Offering Strategy

16. Migration of email One email migration provider is MigrationWiz:
Cloud-based mailbox and migration service.
Migrate your calendar, contacts, , tasks, journals and notes from one system to another All done through the web, no tools or applications download
Almost all providers are supported
Basic – $9.99 per mailbox 1 – 5,000 Mailboxes (>10GB) $8.99 Per Mailbox 5, ,000 Mailboxes
Premium $11.99 per mailbox (> 50GB) 1 – 5,000 Mailboxes (>10GB) $10.99 Per Mailbox ,000 Mailboxes

17. Thank You Questions and Answers Follow-up Items
Setup a Call with Microsoft or Google
Contact Info:
Jim Gartner