1. 1 Public Speaking: From Large Audiences to Internal Staff Meetings Rebecca Otto State Auditor NASACT Middle Management Conference April 18, 2013 St. Paul, Minnesota

2. 2 Public Speaking Most jobs require public speaking Staff meetings, legislative hearings, governing body meetings, college/university/high school classes, training sessions Staff meetings, legislative hearings, governing body meetings, college/university/high school classes, training sessions

3. 3 Public Speaking Learning objective: Become a more comfortable and effective speaker/presenter Identify framework and key elements Identify framework and key elements Apply concepts learned Apply concepts learned

4. 4 Attributes 1) Worst public speaker Identify specific attributes* Identify specific attributes* 2) Best public speaker Identify specific attributes* Identify specific attributes* 3) Brainstorm

5. 5 Workshop Activity 1)Groups of 4 2)Prepare one-minute informational speech* 3)Who you are, where you are from, what you do in your job

6. 6 Basic Framework Goal: Get and keep audiences attention Speech framework Introduction Body Conclusion

7. 7 Basic Framework 1) Introduction Who? Who you are, why youre speaking, humanize yourself (joke/story) Why? Why should they listen to you/care? What? What are they going to learn?

8. 8 Basic Framework 2) Body Information/concepts 3) Conclusion Summarize

9. 9 Key Elements Key elements to apply to concepts in the Body: Bite Size Bite Size Customize Customize Serialize Serialize

10. 10 Key Elements Bite size KISS philosophy 3-4 main concepts

11. 11 Key Elements Customize Know your audience Know your audience Who are they? Who are they? How much do they know? How much do they know? What do they need to know? What do they need to know?

12. 12 Key Elements Serialize Keep the body of your speech connected, chronological, and easy to follow Keep the body of your speech connected, chronological, and easy to follow Story format – real life examples very effective Story format – real life examples very effective Dates Dates

13. 13 Key Elements Summarize In Conclusion, you recap 3-4 main concepts In Conclusion, you recap 3-4 main concepts

14. 14 Case Study What? OSA budget presentation Audience? Legislators Issue? Budget hearing, facing state budget deficit

15. 15 Office Overview & Budget Presentation State Auditor Rebecca Otto 2010-11 Biennium

16. 16 Office Overview

17. 17 Mission The State Auditor oversees over $20 billion a year in local government spending. The State Auditor oversees over $20 billion a year in local government spending. The Office performs audits of local government financial statements, investigates allegations of wrongdoing, reports on local government finances and trends, and oversees TIF districts and fire fighter relief association pension funds. The Office performs audits of local government financial statements, investigates allegations of wrongdoing, reports on local government finances and trends, and oversees TIF districts and fire fighter relief association pension funds.

18. 18 What We Do Each Year the OSA: Performs approximately 150 financial and compliance audits Reviews approximately 400 single audit reports Handles over 1,000 inquiries from the public, and local officials regarding local government financial matters Handles over 100 special investigative matters related to financial wrongdoing Collects and analyzes financial data from over 3,300 local governments

19. 19 What We Do Review investment and regular reporting for approximately 730 public pension funds Review investment and regular reporting for approximately 730 public pension funds Oversee expenditures of the estimated 2,100 Tax Increment Financing (TIF) districts Oversee expenditures of the estimated 2,100 Tax Increment Financing (TIF) districts Publish comprehensive reports and analyses of Minnesotas local government finances Publish comprehensive reports and analyses of Minnesotas local government finances Help local governments achieve best practices Help local governments achieve best practices Convene annual Volunteer Firefighter Relief Working Group Convene annual Volunteer Firefighter Relief Working Group

20. 20 State Auditor Rebecca Otto Office of the State Auditor Overview House Government Operations Committee 2013

21. 21 Mission Mission The Office of the State Auditor (OSA) provides oversight for over $20 billion a year spent by over 3,300 local governments The Office of the State Auditor (OSA) provides oversight for over $20 billion a year spent by over 3,300 local governments The OSA accomplishes this through: The OSA accomplishes this through: Auditing Auditing Investigating Investigating Reviewing Reviewing Certifying Certifying Reporting Reporting Educating Educating

22. 22 Show Me the Money The OSA is the only organization that collects, reviews and maintains long-term comparable, audited financial data on over 3,300 units of local government Transparency and accountability for taxpayers Data used by legislature, governor, taxpayers, media, researchers, state agencies, and more

23. 23 Show Me the Money

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27. 27 Follow the Money The Office of the State Auditor serves as a deterrent to theft/misuse of public funds: The Office of the State Auditor serves as a deterrent to theft/misuse of public funds: Conducts investigations Conducts investigations Assists law enforcement/others with investigations Assists law enforcement/others with investigations Trains and educates local officials to prevent/detect fraud Trains and educates local officials to prevent/detect fraud Refers cases to County Attorneys for possible criminal proceedings Refers cases to County Attorneys for possible criminal proceedings

28. 28 Follow the Money The Office of the State Auditor receives reports on alleged misuse/theft of public funds: The Office of the State Auditor receives reports on alleged misuse/theft of public funds: 609.456 reporting 609.456 reporting Local officials must report any evidence of theft or misuse of public funds Local officials must report any evidence of theft or misuse of public funds 6.67 reporting 6.67 reporting Private CPA firms auditing local governments are required to report any theft or misuse of public funds Private CPA firms auditing local governments are required to report any theft or misuse of public funds Taxpayers report alleged theft or misuse of public funds Taxpayers report alleged theft or misuse of public funds

29. 29 Give us the Money? We certify eligible cities for state local government aid We certify eligible cities for state local government aid Audit Audit Reporting requirement Reporting requirement Accountability to state: receive aid if meet requirements above Accountability to state: receive aid if meet requirements above Important source of revenue for many cities Important source of revenue for many cities

30. 30 Give us the Money? We certify Volunteer Fire Relief Associations for fire state aid We certify Volunteer Fire Relief Associations for fire state aid Audit Audit Reporting requirement, compliance Reporting requirement, compliance Accountability to state: receive aid if meet requirements above Accountability to state: receive aid if meet requirements above Safeguards pensions, provides transparency Safeguards pensions, provides transparency Supports our cost-effective volunteer statewide firefighting system Supports our cost-effective volunteer statewide firefighting system

31. 31 Community Development Tax Increment Financing (TIF) is a tool that helps local development occur Tax Increment Financing (TIF) is a tool that helps local development occur Housing, economic development, redevelopment, and much more Housing, economic development, redevelopment, and much more We oversee the use of TIF to help to ensure: We oversee the use of TIF to help to ensure: Used in compliance with state law Used in compliance with state law Districts are decertified in a timely manner so that the captured net tax capacity is returned to the property tax base Districts are decertified in a timely manner so that the captured net tax capacity is returned to the property tax base Any excess increments collected are returned to the property tax stream Any excess increments collected are returned to the property tax stream Educate/train to help with compliance Educate/train to help with compliance

32. 32 Audit the Money Conduct annual financial and compliance audits which includes the Single Audit Conduct annual financial and compliance audits which includes the Single Audit Audit local governments who receive a large amount of state revenue to protect the states and taxpayers interests Audit local governments who receive a large amount of state revenue to protect the states and taxpayers interests Audited financial statements are used by bond holders, rating agencies, taxpayers, and more Audited financial statements are used by bond holders, rating agencies, taxpayers, and more Federal departments who award local governments grants and funds use the Single Audit for consideration in awarding future grants and funds Federal departments who award local governments grants and funds use the Single Audit for consideration in awarding future grants and funds

33. 33 Workshop Activity 1)Groups of 4 2)Prepare two-minute persuasive speech* 3)Audience: legislators 4)Issue: budget deficit 5)Your job: why your job/office/department is important to state

34. 34 Summary 1)Framework 2)Key Elements 3)Questions?