1. The electronic reporting system for UWWTD Questionnaire 2007
Katharina Lenz
Michael Nagy
Johann Weigl

2. Key functionalities Installation of the reporting system
Creation of files for submission
Data entry through import/ export functions
Manual data entry/ data manipulation using forms
Validation of data and data entry for submission of information

3. Installation I System requirements Download from the CIRCA-server
Windows 2000 or Windows XP
Internet access
for installation the user needs Administrator rights
Download from the CIRCA-server
Reporting system and supporting documents as .zip-file

4. Installation II Installation work steps:
 Step 1: download .zip-file to your PC
 Step 2: extract the .zip-file and save the content in one file folder
 Step 3: Installation: click on ‚setup‘

5. Installation III Link the IT- tool with the database I:
New data source has to be added in the Control Panel Administration  Datasources (ODBC)

6. Installation IV
Link the reporting system with the database II

7. Installation V File folders in the directory of the application
Data Application: database of UWWTD Questionnaire 2007, where the information is saved after data import and manual data entry
Data_Import: directory for the .txt - files for data – import
Data_Export: directory, where the .txt – files are stored after export
Documents: supporting documents
GIS: all GIS-data files to which references are indicated in the application

8. Data import I
Possibility of data import and manual corrections/ completion
First data validation during import
Prerequisite for data import: Organisation of data in terms of import files (.txt – files)
Import files have to be stored in the directory of the application in the folder Data_Import
correct naming of import – files is essential !!
MS Excel templates to support users creating the .txt – import files
MS Excel templates have to be filled-in according to data dictionary

9. Data import II MS Excel template
One Excel work-sheet for each major block (UWWTP, agglomeration,…)

10. Structure of Import files
Reporter.txt: Data on the selected country. Only 1 dataset per country.
ReportPeriod.txt: Data on the reporting period. Contains at least data set.
Contact.txt: Data on the contact person(s). Contains at least 1 data set
ReceivingAreas.txt: List of receiving areas
Agglomerations.txt: List of agglomerations, including data on collecting systems
UWWTPs.txt: List of UWWTPs, including treatment data
UwwtpAgglo.txt: Joins Agglomerations and UWWTPs and includes data on connection rates of agglomerations to UWWTPs
DischargePoints.txt: Discharge point data
MSLevel.txt: Data on sewage sludge and waste water reuse

11. Import III Data import work steps
Prepare data according to requirements of import – files
Save import files (.txt-files) in Data_Import
Open reporting system
 insert data on contact
details of the Reporter
 Click Data Import

12. Data Import Checks and Validation
How many data-sets are provided?
Consistency of reporter and report ID - Import terminated if files/info missing or inconsistent
Master data check (minimum requirements for import are ID and name) – if an ID or name is missing, the record will not be imported; if a master data field according to DD is missing, the record will be imported and there will be an entry into the error log
Data type check according to Data Dictionary – a field with a wrong data type will not be imported, strings with length exccedence will be truncated
Reference Check: For every Agglo-UWWTP link there must be a valid agglomeration and UWWTP

13. Data import IV

14. Data import V Error-log Code and name of the error
Field of the database, where the error occured
Record number of the error in the import-file

15. Import Data validation

16. Data export
After finalisation of data entry (import and/ or manual data entry)  export data from the reporting
system
Before export  Validation process
Validation:
Upon error, data will still be
exported and there will be an
entry into the error log
Master data check
Data type check according to
Data Dictionary
Reference Check

17. Data export II Work steps
In case of error  Validation report (Error log  saved in database)
Code and name of the error
Field of the database, where the error occured
Record number of the error in the export-file
Work steps
After finalisation of data entry button Export  data is exported and a validation time stamp is given
Validation time stamp is stored in the file ReportPeriod!!
Validation  protocol gives summary of errors identified
Click to Print export error log to show identified errors
Click to Print export error log and Print import error log to compare the identified errors

18. Data export II
Export Errorlog - file
Validation time stamp

19. Structure of export files
Reporter.txt
ReportPeriod.txt
Contact.txt
ReceivingAreas.txt
Agglomerations.txt
UWWTPs.txt
UwwtpAgglo.txt
DischargePoints.txt
MSLevel.txt
Generated during export process
Saved in the the folder Data_Export
Date and time of export saved as ‘Validation time stamp‘ and given in the .txt-fileReportPeriod.txt

20. Fictive example MS Excel Template Data electronically available
Data to be inserted manually
Save as .txt and upload to tool  automatical data validation
Copy GIS files to folder ‚GIS‘
Add missing data manually
Export  automatical data validation

21. Manual data entry

22. Navigation through forms

23. Form 1: Start
Manual data entry

24. Form 2: Introduction
Step 1
Step 2

25. Form 3: Country and Contact details
Navigation panel 2: for Report-ID and situation as at
Navigation panel 3: for contact person
Navigation panel 1: to switch between MSs and save MS

26. Form 3: Country and Contact details
Step 11
Step 2
Step 5
Step 6
Step 4
Step 8
Step 7
Step 9
Step 1
Step 3

27. Form 4: Main Menu
Step 1
Step 2
Step 3

28. Receiving Areas

29. Form 5: Identification of Areas
Step 1
Step 2
Step 3

30. Form 5a: Information on Art. 5(8) + 5(2-3)

31. Form 5b: Information on Art. 5(8) + 5(4)

32. In case Art. 5(4) selected: Step 4
Form 5c: Sensitive Areas and Catchment Areas of Sensitive Areas
Step 1
In case Art. 5(4) selected: Step 4
Step 2
Step 3

33. Form 5d: Sensitive Areas and Catchment Areas of Sensitive Areas

34. Form 5e: Less Sensitive Areas
Step 1
Step 2
Step 3

35. Agglomeration – UWWTP – Discharge Point

36. Form 6: Agglomerations Step 1
In case agglomeration is part of a big city: Step 4
Step 2
Step 3
Step 5
Considered after inventory and linking of agglomeration, UWWTP and DP

37. Form 7:Master Data of UWWTP
Block: List of UWWTPs
Block:Master data of UWWTP
Block: Available agglomerations selected agglomerations
Block: Discharge Points

38. Form 7:Master Data of UWWTP
Step 1
Step 2
Step 4
Step 3
Step 5
Step 6

39. Form 8:Master Data ofDP
Step 1
Step 2
Step 3
Step 34
Step 5

40. Collection, Conduction and Connection

41. Form 9:Collection, Conduction and Connection
Step 1
Step 3: check parameter, which is calculated automatically: in case>100, click button
Step 2 +4
Step 5

42. Form 9b:Discharge point without treatment

43. Form 9a:Treatment in UWWTPs
List I
Step 1
Step 2
List II: information
Step 3

44. Information on Member State Level

45. Form 10: Information on Member State level
Step 1
Step 2

46. Forms related to data blocks for future reporting

47. Data block 5:Management of leaks and storm water overflows
Step 1
Step 2
Step 6
Step 3
Step 4

48. Data block 5: Individual and appropriate systems (IAS)

49. Data block 6:Loads treated and discharged for each UWWTP

50. Data block 8: Food processing industry

51. Thank you for your attention!