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Published byCody Henner Modified over 10 years ago
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Introduction to Office Automation
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5.1 Basics of Office Automation 5.2 Software and Hardware for Office Automation 5.3 Basic Activities in Office Automation 5.4 Effectiveness of Office Automation
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5.1 Basics of Office Automation
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What is Office Automation? Varied computer hardware and software used for - Creating Collecting Storing Processing Transferring
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What is Office Automation? The tasks should be done automatically. The major applications of office automation data processing management of digital information and information exchange
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Adventages Increased Productivity –Office automation software can increase the productivity time-comsuming and done manually in shorter time Better Data Management –Data and Documents in a digital form Stored, reused and referenced through a computer network effectively
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Better Communications –E-mail,IP phone … can be used in an office with a computer network. complement traditional communication and transferring files. Reducing Company Expenses –The operating cost of office automation is low
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5.2 Software and Hardware for Office Automation
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Software in Office Automation Word processor –e.g. Microsoft Word
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Spreadsheet –Microsoft Excel
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Database software –Microsoft Access
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Presentation software –Microsoft Powerpoint
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Communication software –Microsoft Outlook
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Image editing software –Adobe Photoshops, Ulead PhotoImpact
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5.22 Hardware in Office Automation Printer
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Monitor
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Scanner
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Keyboard and Mouse
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Speakers and Microphone
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5.3 Basic Activities in Office Automation 4 basic activities in office automation –1. Data Application –2. Data Storage –3. Data Exchange –4. Data Management
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Data analysis
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Digital image modification Image editing software
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Document production Word processor
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Report generation Database management system
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5.3.2 Data Storage Secondary storage device Usage Hard Disk Storage Of Data And Software Compact disc Read- Only Memory (CD-ROM) And Digital Versatile Disc (DVD)CD-ROMDVD Files Backup Or Transfer Magnetic tapeSystem Backup Memory CardStorage Of Files In Portable Electronic Device
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CD-ROM
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SD /SDHC XD CF M2 Micro SDMemory Stick Pro Duo
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5.3.3 Data Exchange Data Exchange can be carried out though electronic communication channel in office automation. –E.g. e-mail, voice mail, fax... –Video conferencing and groupware --- typical application of exchange information. –Groupware and network computer systems enable many users to access data stored in a central repository.
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