1. GO! All in One Computer Concepts & Applications
Gaskin Vargas Geoghan Graviett

2. Chapter 18 Getting Started with Microsoft PowerPoint
Good presentation skills enhance your communication. Technology like PowerPoint can greatly add to a presentation that you offer. Microsoft PowerPoint 2016 is presentation software with which you create electronic slide presentations. Use PowerPoint to present information to your audience effectively.
Getting Started with Microsoft PowerPoint

3. Objectives Create a New Presentation Use Slide Sorter View
Edit a Presentation in Normal View
Apply Slide Transitions
Format Numbered and Bulleted Lists
Add Pictures to a Presentation
Print and View a Presentation
Insert Online Pictures
Edit an Existing Presentation
Insert Text Boxes and Shapes
Format a Presentation
Format Objects
In this chapter, you will learn how to start with a new, blank presentation and add content, pictures, and themes.
The objectives of this chapter are:
Create a New Presentation
Edit a Presentation in Normal View
Add Pictures to a Presentation
Print and View a Presentation
Edit an Existing Presentation
Format a Presentation
Use Slide Sorter View
Apply Slide Transitions
Format Numbered and Bulleted Lists
Insert Online Pictures
Insert Text Boxes and Shapes
Format Objects

4. Create a New Presentation
When you start PowerPoint, you can select a blank presentation or a theme—a set of unified design elements that provides a look for your presentation by applying colors, fonts, and effects. A presentation consists of one or more slides—similar to a page in a document that contains text, pictures, tables, charts, or other multimedia or graphic objects. The Facet theme is shown here.

5. Create a New Presentation (cont.)
The PowerPoint window displays in Normal view, which is the primary editing view in PowerPoint. You see a thumbnail—a miniature image—in the left pane and the Slide pane displays a larger image of the active slide.

6. Create a New Presentation (cont.)
Many of the PowerPoint screen elements are shown here in this table. Being familiar with the parts of the PowerPoint window will help you become efficient in using PowerPoint.

7. Create a New Presentation (cont.)
A placeholder is a box on a slide with dotted or dashed borders that holds title and body text, charts, tables, and pictures. The title slide is usually the first slide in a presentation, as shown here.

8. Create a New Presentation (cont.)
A theme is a set of unified design elements that provides a look for your presentation by applying colors, fonts, and effects. A theme can be added when a presentation is created, added, or changed at any time. Themes display in the Themes gallery as shown here.

9. Edit a Presentation in Normal View
When you insert a new slide into a presentation, it has a particular layout—the arrangement of elements, such as title and subtitle text, lists, pictures, tables, charts, shapes, and movies—on a slide. The New Slide button, a split button—a two part button on the ribbon—inserts a slide automatically from the top half of the button and opens the Layout gallery from the lower half of the button.

10. Edit a Presentation in Normal View (cont.)
Text is often organized on PowerPoint slides in list levels. List levels, each represented by a bullet symbol, are similar to outline levels. On a slide, list levels are identified by the bullet style, indentation, and the size of the text. The first level on an individual style is the title. Use the Tab key and Shift + Tab to indent to the next level and decrease the indent level, respectively.

11. Edit a Presentation in Normal View (cont.)
The Notes pane is an area of the Normal view window that displays below the Slide pane with space to type notes regarding the current slide. The Notes pane is typically used for notes that the speaker wants to mention while making a presentation, but not necessarily information that you want displayed for the audience. An example is shown here.

12. Edit a Presentation in Normal View (cont.)
ScreenTips are very helpful in PowerPoint. In the first image on this slide, you see the ScreenTip with the slide number and slide name when using the scroll box on the vertical scroll bar. A ScreenTip of the title of the slide appears in the left pane when you point to a slide, as shown in the second image.

13. Edit a Presentation in Normal View (cont.)
A section header is a slide layout that looks slightly different than most other slides in a presentation with the intent of signaling a slight change of theme or topic. Section header slides do not contain bullets.
The AutoFit Text to Placeholder option keeps the text contained with a placeholder by reducing the size of the text.

14. Add Pictures to a Presentation
Many slide layouts have a placeholder within which to insert a picture, but pictures can also be inserted directly onto a slide with the Insert tab. The image on this slide was inserted into a placeholder by clicking the Pictures icon. When a picture is inserted and selected, sizing handles—small circles that indicate that it is selected and can be edited or moved—display. A rotation handle displays at the top.

15. Add Pictures to a Presentation (cont.)
A style is a collection of formatting options that you can apply to a picture, text, or an object. When you select a picture, the Picture Tools Format tab displays on the ribbon. The Format tab provides numerous styles to apply to your pictures. The Picture Styles gallery, as shown here, is accessed from the More button in the Picture Styles group.

16. Add Pictures to a Presentation (cont.)
Artistic effects are formats applied to images that make pictures resemble sketches or paintings. The Artistic Effects gallery is shown here.

17. Print and View a Presentation
Pressing F5 is a quick way to start the slide show from the beginning. You can also display the first slide you want to show and click the Slide Show button on the lower right side of the status bar. When you’re running a slide show, press the Spacebar or click the left mouse button to advance the slides. At the end of the slide show, a black slide displays indicating that the show is over.

18. Print and View a Presentation (cont.)
Presenter View shows the full-screen slide show on one monitor or projection screen for the audience to see, while enabling the presenter to view a preview of the next slide, notes, and a timer on another monitor.

19. Print and View a Presentation (cont.)
The Header and Footer dialog box—accessed from the Insert tab, Text group, and the Header and Footer button—enables you to insert a header and/or a footer.

20. Print and View a Presentation (cont.)
Header
Footer
Slide handouts
Notes pages
A header is the text that prints at the top of each sheet of slide handouts or notes pages. A footer is the text that displays at the bottom of every slide or that prints at the bottom of a sheet of slide handouts or notes pages.
Slide handouts are printed images of slides on a sheet of paper. Notes pages are printouts that contain the slide image on the top half and notes from the Notes pane in the lower half of a page.

21. Print and View a Presentation (cont.)
There are several print options in PowerPoint For example, you can print full page images of slides, presentation handouts for your audience with copies of slides, or Notes pages that include speaker notes below an image of the slide. Review the different print options from the image shown here.

22. Edit an Existing Presentation
Presentations created with one of the themes in PowerPoint 2016 default to a widescreen format using a 16:9 aspect ratio—the ratio of the width of a display to the height of the display. This slide size is similar to most television and computer monitor screens. PowerPoint 2010 and earlier versions used a squarer format with a 4:3 aspect ratio. The widescreen format utilizes screen space more effectively.

23. Edit an Existing Presentation (cont.)
It is not always necessary to create new content for slides. If content exists in another presentation, you can insert one or more slides into your current presentation through the Reuse Slides pane shown here. When the Keep source formatting check box is checked, original formatting is retained; when it is cleared, the current theme formatting inserted is applied.

24. Edit an Existing Presentation (cont.)
Outline View displays the presentation outline to the left of the Slide pane and can be used to easily edit presentation text. Each slide in the outline displays the slide number, slide icon, and the slide title in bold. Slides that do not display a slide title in the outline use a slide layout that does not include a title—for example, the Blank layout.

25. Format a Presentation
Formatting refers to changing the appearance of the text, layout, and design of a slide. Changing the variant—variations on the theme style and color—of the theme is one formatting option available in PowerPoint.

26. Format a Presentation (cont.)
Font styles and font color are useful to provide emphasis and are a visual cue to draw the reader’s eye to important text. Text alignment refers to the horizontal placement of text within a placeholder. You can align text left, centered, right, or justified.

27. Use Slide Sorter View
Slide Sorter view displays thumbnails of all of the slides in a presentation. Slide Sorter view is helpful in arranging and deleting slides and to apply formatting to multiple slides. Contiguous slides are slides that are adjacent to each other in a presentation. Noncontiguous slides are slides that are not adjacent to each other in a presentation.

28. Apply Slide Transitions
Slide transitions are the motion effects that occur in Slide Show view when you move from one slide to the next during a presentation. You can apply a transition to one, several, or all slides. Various effect options are also available; they differ depending on the selected transition. Timing and how slides advance can also be set for transitions.

29. Apply Slide Transitions (cont.)
The Reading view, as shown on this slide, displays a presentation in a manner similar to a slide show but the taskbar, title bar, and status bar remain available in the presentation window. Thus, a presenter can easily facilitate an online conference by switching to another window without closing the slide show. This view can be used to present online.

30. Format Numbered and Bulleted Lists
A bulleted list, sometimes called an unordered list, is a list of items preceded by small dots or other shapes, which do not indicate order or rank. A numbered list, also known as an ordered list, displays items preceded by numbers, which indicate sequence or rank of the items. The font, color, and style of a bulleted or numbered list are determined by the theme.

31. Format Numbered and Bulleted Lists (cont.)
You can change the bullet color and style by using the commands in the Paragraph Group. You can easily change a bulleted list to a numbered list. This shows an example of bulleted symbols converted to a numbered list.

32. Insert Online Pictures
One type of image that you can insert on to a slide is a clip—a single media file such as art, sound, animation, or a movie. The Online Pictures button in a placeholder opens the Insert Pictures dialog box. You can then search for an image using one or more keywords. The results are licensed under Creative Commons, a nonprofit organization that enables use of images.

33. Insert Online Pictures (cont.)
When an image is inserted and then selected, sizing handles display. Sizing handles can be used to resize the image. You can also resize the image using the Shape Height and Shape Width boxes on the Format tab. When sizing handles are used to resize the image, the width adjusts in proportion to the picture height.

34. Insert Online Pictures (cont.)
Smart guides are dashed lines that assist you with alignment; they display on your slide when you are moving an object and you align it with another object on the slide. Pressing the Shift key while moving an object constrains the movement in a straight line either vertically or horizontally.

35. Insert Online Pictures (cont.)
When you crop a picture—as shown here—you remove unwanted or unnecessary areas of a picture. Crop handles are similar to sizing handles and are used to remove unwanted areas of the picture. The crop pointer is the mouse pointer that displays when cropping areas of a picture. The portion of a picture to be removed by the drop displays in gray.

36. Insert Online Pictures (cont.)
Most pictures are inserted on a slide in a rectangular shape. You can modify that picture by changing its shape. Here you see the picture cropped to an oval shape.

37. Insert Text Boxes and Shapes
A text box is an object with which you can position text anywhere on a slide. Text boxes can be formatted by changing the font, font size, and font color.

38. Insert Text Boxes and Shapes (cont.)
Shapes are slide objects such as lines, arrows, boxes, callouts, and banners. You can size and move a shape using the same techniques that you use to size and move pictures.

39. Insert Text Boxes and Shapes (cont.)
You can also add text to a shape. After you add text to a shape, you can change the font and font size, apply font styles, and change text alignment.

40. Format Objects
One interesting way to format a shape is by changing the fill color—the inside color of text or of an object—and the outside line color. The Shape Styles gallery can be used to apply predefined combinations of these fill and line colors and also to apply other effects.

41. Format Objects (cont.)
The eyedropper is a tool that captures the exact color from an object on your screen and then applies it to any shape, picture, or text. The eyedropper can be used to give a presentation a cohesive look by matching a font color, fill color, border color, or other slide element to any color on any slide.

42. Format Objects (cont.)
It is quick and easy to duplicate an object with Ctrl + D. The duplicated object overlaps the original picture and the duplicated image is selected. You can then use the Picture Tools Format tab, and the Align button to align selected objects on the slide.

43. Format Objects (cont.)
You can select multiple objects and group them so that they can be formatted and edited as one object. Once objects are grouped, the sizing handles surround all shapes as one, indicating that the shapes are grouped into one object. The grouped object can be formatted, aligned, and moved as one object.

44. Summary Creating a new presentation in PowerPoint Using themes
Using outlines and list levels
Using pictures in a presentation
In this chapter, you learned how to create a new PowerPoint presentation. You inserted slides with various layouts and entered, edited, and formatted text on the slides. You also inserted text from another PowerPoint presentation.
It is a good idea to use a presentation theme to establish a unified presentation design. You can change the color of the presentation theme by applying one of the predefined variants that are supplied with each theme.
In PowerPoint, list levels represent outline levels and are identified by the bullet style, indentation, and text size on the slides.
You can use pictures to illustrate an idea in your presentation. The Online Pictures feature enables you to search the Web for images that emphasize important points.

45. Questions ?

46. Copyright
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