2. Taking a Leave of Absence
Health System | Human Resources
Leave Process
Best people.  Best practices.  Best performance.

3. Best people. Best practices. Best performance.
Our Commitment
Our commitment is to assist you with the leave process and assure that you have all the resources needed for a seamless leave.
Best people.  Best practices.  Best performance.

4. Prior to Taking A Leave www.hr.uclahealth.org
Managers/Supervisors may direct their employees requesting a leave of absence for Medical/Pregnancy, Workers’ Compensation, Family Medical Leave, Intermittent and/or Military Leave to the Leave of Absence (LOA) website: 
and contact our LOA Team at
(310) and/or
For questions and/or once employee has the medical certification completed by their healthcare provider and has completed the online LOAN

6. Prior to Leave of Absence
u Will Find On
Employees with a planned medical procedure date and/or expectant mothers should provide managers/supervisors and HR with at least a 30-day advance notice ahead of their anticipated leave via a completed medical certificate/FML. 
In case of an emergency or an unplanned leave, employee has 15 days from the date they notify department of their leave request to provide a medical certification to their department and to the LOA team.
u Will Find On The Leave Website The Le

7. Extending a Leave and Returning to Work
Leave Extensions
Employee is required to provide managers/supervisors and their assigned LOA analyst with an updated note from their healthcare provider before their original return to work (RTW) date with extension dates. 
Returning to Work After a Leave
Employee must provide managers/supervisors and LOA analyst with a medical clearance to return to work. 
Returning to Work with Medical Restrictions After a Leave
Managers/supervisors must confer with our disability manager and review the medical restrictions in order to determine whether restrictions can be accommodated.

8. Meet Our Leave of Absence Team
Edmund Berueda, Leave Specialist/Coordinator Kelli Power, Sr. Leave Analyst, Supervisor Gail Conteh, Sr. Leave Analyst Kristelle Kawecki, Sr. Leave Analyst Francisco J. López, Sr. Leave Analyst

9. Helping U Navigate Our Leave Process Leave Specialist/Coordinator (Edmund)
Leave Intake
Clarifies initial leave process for employee and/or department
Triage Leave
Identifies the type of leave
Provides instruction on appropriate forms to complete and LOAN requirement
Case Distribution
Assigns case to our team analysts
Provides analyst with any relevant information from intake and triage phases

10. Helping U Navigate Your Leave Leave Analyst
1 Assist and Guide
Assists employee with setting up their leave from the date they take off until their Return to Work (RTW) date
Determines and designates the appropriate leave entitlements (FML, PDL, CFRA)
Requests a disability packet from our Benefits team, if applicable
2 Inform and Plan
Provides employee with their rights and responsibilities, expectations while on leave, and discusses any contract guidelines/policies that may apply
Maps out leave using appropriate accruals (sick, vacation, holiday hours), disability period, leave without pay (LWOP) to ensure completion of timesheets while employee is on leave and ensures our Benefits team bills employee for benefit premiums while on LWOP
Discusses parking with employee and instructs them to contact respective parking office in order to retain or cancel parking
3 Track and Coordinate
Sends completed LOAN to Manager/Supervisor for acknowledgement/approval and timesheet completion
Enters all leave phases (leave with pay and without pay) of an employee’s leave into our EDB system for payroll processing and compliance
Tracks leave and follows up with managers/supervisors to verify RTW status or leave extensions
4 Wrap up and Welcome
Answers any post-leave questions from both department and employee
Reminds employee to review all of their benefits and deductions on their first few paychecks upon after their RTW
Leave Analysts: Kelli Power (Supervisor), Gail Conteh, Kristelle Kawecki and Francisco J. López

11. Contact Us Health System HR Leave of Absence Team
10920 Wilshire Blvd., Suite 400
Los Angeles, CA 90095
Main:
Fax:
Best people.  Best practices.  Best performance.

12. Questions?