1. EST102 & EST103 Estates Capital System Procurement & Implementation Project Report 27/04/18G
Project Sponsor & Business Lead : Anna Stamp & Jane Johnston
Business Project Manager: Jane Cameron
IS Estates Programme Manager: Derrick Matheson
IS Project Manager & BA: Lyn Thomson
LATEST ACHIEVEMENTS
EST103: 25th April 2018: Early Planning Session with Polarisoft. Polarisoft will take 6 weeks to mobilise after signing the contract.  In order to mitigate the effect of this we will have planning sessions during the 6 weeks so that we start Design and Build as early as possible.
NEXT STEPS
EST102: 31st May 2018: Complete negotiation of contract Ts&Cs and Final Contract Award. Slippage of date due to open issues – ESCROW, Payment Schedules
EST103: 4th May: Enter formal resource requests in ASTA.
EST103: 4th May: Project Audit: Approach Andy Stewart to ask him to audit.
2nd May: Editing of Implementation plan in light of planning session with Polarisoft and discussion with Estates PM.
MILESTONES
Baseline
Actual/ Predicted
EST102 ITT Issued
27/07/17
EST102 Responses from Vendors Received
21/08/17
EST102 Notify Vendors of Decision
13/10/17
31/01/18
EST102 Indicative Contract Awarded
24/10/17
12/02/18
EST102 Contract Finalised
09/03/18
31/05/18
EST102 Project Close
30/03/18
14/06/18
EST103 Initial Planning & Project Brief
29/09/17
10/11/17
EST103 Strategy & Planning Phase 1 Stage 1 (end planning)
28/06/18
EST103 Design & Build Phase 1 Stage 2
01/11/18
EST103 Transition & Early Life Support Phase 1 Stage 3 &
GO LIVE
29/11/18
EST103 Handover to Ops Phase 1 Stage 4 (End Technology Delivery)
10/01/19
EST103 BAU Operation Phase 1 Stage 5 (Technical Project Close)
07/02/19
EST103 Phase 2
07/03/19
EST103 Business Project Close
21/03/19
RISKS & ISSUES
ISSUE 1: Late completion of procurement will delay implementation
ISSUE 2: Estates have "cleansed" live project data to their new template in readiness for the PPM Anywhere system, but they have made no decision as yet about historical project data
RISK 7: Assumption that there will be no integration of financial data from Archibus mayh be wrong. Estates state that all the financial data required can be derived from eFIN.
RISK 8: Assumption that there will be no integration of Building/Facilities/Asset data to Archibus is wrong.
RISK 9: Assumption that the "integration" with SharePoint is not via an API requiring development is wrong. We expect it will be a "co-operation based on business process and structure.
RISK 10: Assumption that there will be no integration with EDW at this stage is wrong.
RISK 11: Assumption that Service Management will sit in Estates (possibly their new PMO or with their Helpdesk Manager) and that they do not require IS Service Management is wrong.