1. Streamline your Office in the Cloud Presented by: Martin Straub

2. Agenda Introductions Non-Profit Technology Challenges The Cloud: What and Why Office365 and Google Apps Cloud Apps for NFPs Simplify your Office

3. Non-Profit Tech Challenges Limited budgets No time for technology planning, just something that happens No dedicated IT person; IT oversight and troubleshooting by committee, Exec Dir or ??? PCs, software, anti-virus often by donation and/or mix of types, versions and expiration dates Old or unsupported servers and other equipment

4. Common Workplace Needs Communicating with part-time staff and volunteers Organizing large amounts of paper – invoices, meeting minutes, bylaws, etc Sharing data and files between staff Directors, staff and volunteers working remotely Managing membership and donor data Disseminating information and collaborating with Board members

5. The Cloud: What is it? Its all the buzz, but its not new... Consumer cloud services –Mail: Yahoo, Gmail, Hotmail, etc –Photos: Picasa, Shutterfly –Music: Napster, Bitorrent –Apps: Turbotax Business cloud… whats the difference? –Business-class software –Shared company data with individual user logins –High availability

6. Business Cloud: Before

7. Now…

8. Cloud Buzzwords Business cloud Public cloud Private cloud Hybrid cloud #$#*! cloud Best of the cloud

9. Cloud: The Good Anywhere, anytime access – an internet connection is only requirement –Access with iPads, smartphones, etc Data is redundant and automatically backed up Eliminates the need for complex, on-site servers PCs can be easily replaced without complicated software reinstallations

10. Cloud: More Good Stuff… No upgrades needed; always using the latest version Gives small organizations access to sophisticated applications with minimal investment Typically quicker to implement and try More predictable technology costs

11. Cloud: Scary Stuff Data security Availability: no/slow internet = no access (usually) Small organizations have little leverage - price increases, support issues, etc May be difficult to migrate away from cloud vendor

12. Cloud Services and Software Mail: basic -> full Exchange server Backups: Carbonite (for PCs), Amazon S3 (servers) Anti-virus and PC monitoring Accounting (QB Online, others) Your entire desktop in the cloud Office: Google Apps and Office365

13. Google Apps vs. Office 365 Features EmailGmailOutlook / Exchange StorageGoogle DriveSkydrive Pro SoftwareGoogle DocsOffice 2013 OtherGoogle Voice, Sites Lync, Sharepoint, Public Website, Web conferencing CostFreeFree (or $5/mo for full Office)

14. Office 365 for Non-Profits Free version includes: Hosted email (Exchange online) Office web apps Sharepoint / SkyDrive Pro (online document storage and sharing) Web conferencing $5/mo adds: Office 2013 Professional (5 devices / user)

15. NFP Cloud Apps Membership / Donor Management –eTapestry –DonorPerfect Board Communication / Meeting (iPad) –BoardVantage –Diligent Boardbooks Financials –Blackbaud –Accufund

16. More NFP Cloud Apps

17. Other Ways to Simplify IssueSolution Aging serverStorage appliance for files Office365 for email and files Anti-virus subscriptions & windows update Managed anti-virus and monitoring Online anti-virus (GFICloud) BackupsOnline backups Fax machineHosted fax (e.g RingCentral) Less paperScan and PDF Financial – QuickBooks attached storage Distribution – Office365, Dropbox, etc Old phone systemHosted phones (Shoretel) Remote accessGotomyPC, logmein.com

18. The New Small Office Email File storage / backup Apps Antivirus / remote support Mobile Physical Office Home Office