1. Office of Budget & Financial Analysis (OBFA)
Understanding eTransfers
Through JSU P.A.W.S.
Office of Budget & Financial Analysis (OBFA)

2. How to contact OBFA Staff
Location
H. P. Jacobs Administrative Building
5th Floor
Staff
Tammiko L. Harrison, Executive Director
, Room #513
Latashia Chambers, Budget Analyst
, Room #514
Tina Collier, Budget Analyst
, Room # 515

3. Before Completing eTransfers Ask Yourself
● Do I have access to JSU P.A.W.S? If not, how to get access? Send completed forms to the Business Office Attn: Keilani Vanish JSU Box Jackson, MS 39217

4. Before Completing eTransfers Ask Yourself
● Do I have authorization to do eTransfers for my area? ● Do I know how to perform a Budget Query? ● Do I know my F-O-A-P? ● Do I know the Account Codes to use? ● Do I know what the Budget/Fiscal Periods are?

5. What is eTransfers
e-Transfers - Process that is used to move funds after the original budget is approved.
The transfer of funds is accomplished by deducting an amount from one or more account codes and adding that same amount to one or more account codes.
The net change total must always equal zero.

6. What is a FOAP(al)? (It is an acronym)
Fund O
Organi-zation A
Account P
Program a
Activity l
Location
Where does the money come from?
Who is respon-sible for the money?
What kind of trans- action is taking place?
How does this transaction compare to other univer-sities?
Used for tracking specific activities (optional)
Used for tracking physical location of an asset
6 digits
2 digits
1-6 digits 6

7. Budget Query 101
Step #1 - Log Into JSU P.A.W.S. Test

8. Budget Query 101 Step #2 – Enter User ID and PIN
Step #3 - Click On the Finance Tab
Step #2 – Enter User ID and PIN 8

9. Budget Query 101 Step #5 - Budget Status by Account
Step #4 - Select Budget Queries 9

10. Budget Query 101
Step #6 – Choose Report Display Options, Then Continue 10

11. Budget Query 101 3 4 5 6 #1 Should always be current fiscal year
Step #7 – Populate Query Parameters, Then Submit Query 1 2 2 3 4 5 6
#1 Should always be current fiscal year
#3 Should always be “J” 11

12. Budget Query Results 12

13. Pending Documents Results13

14. Budget Department Transfers (e-Tranfers)
e-Transfer Matrix
Budget Department Transfers (e-Tranfers)
Allowable
Non-Allowable
Between Operational Account Codes
71XXXX-79XXXX
Between Compensation Account Codes
61XXXX-69XXXX
All Funds except Restricted and Agency
Utility Account Codes – 730XXX
Between Funds and/or Organizations
Revenue Account Codes – 5XXXXX

15. How to Process e-Transfers
Step #2 - Click On The Finance Tab
Step #1 – Enter User ID and PIN

16. How to Process e-Transfers
Step #3 – Multiple Line Transfer

17. How to Process e-Transfers
Step #4 – Populate Transfer Information
Step #1 - Enter Document Amount
Step #2 - Enter FOAP
Step #3 - Enter FOAP Amount
Step #4 - Enter (+) or (-)
Step #5 - Enter Description
Step #6 - Enter Current Month Budget Period
Step #7 - Then Complete
Example: Once you enter the “Document Amount”, that amount should be to total of the amount you are transferring from and to.
Example: $1.00 from $1.00 to = $2.00 in Document Amount.
You must also select whether you are Adding {+} or Subtracting {-} the funds.

18. How to Process e-Transfers
Step # 6 – Incomplete with Message
Step #5 – Complete With “J” Document #
Although there are 14 Budget Periods, you will only need to set your Query for Period 12.
If you want to see your available balance for one particular Account Code, just place the Code in the Account Section of the Budget Query.
You will need to check your available balance before trying to attempt an eTransfer; to confirm that you have the funds you are trying to transfer.
Make sure to check for anything PENDING on your Budget Query as well. You can do this by clicking the “View Pending Documents” button on the top right hand side of your Budget Query Screen.

19. How To Approve an e-Transfers
Step #2 - Click On The Finance Tab
Step #1 – Enter Used ID and PIN 19

20. How To Approve e-Transfers
Step #3 – Approve Documents
Step #4 - Submit Query

21. Approve Document Query Results
(If there are documents to approve)

22. Approve Document Query Results
(If there are no documents to approve)

23. How to Release Disapproved eTransfers
Step #1 - Send the document J# to with a request to release funds
Step #2 - Enter correct eTransfer
Note: The originator of a disapproved eTransfer will be notified via .

24. Questions and Answers

25. How to contact OBFA Staff
Location
H. P. Jacobs Administrative Building
5th Floor
Staff
Tammiko L. Harrison, Executive Director
, Room #513
Latashia Chambers, Budget Analyst
, Room #514
Tina Collier, Budget Analyst
, Room # 515