1. Quarterly Reporting Community Adolescent Pregnancy Prevention
Prevent Child Abuse Iowa
August 2019

2. Why? Understand what is happening and where
Tell the story - legislators/funders/others
Program evaluation & accountability
Grantees to Coalition
Grantees to DHS
PCAI to DHS
DHS to federal/legislators/others

3. Grantee Quarterly Report Tool
Completed as continuous Year-to-Date report
Data entered during a previous quarter is updated and added to during the next quarter
Do not start over each quarter
Multiple purposes & uses
You – the Grantee
UNI – for evaluation of curricula
DHS – understanding/communications/accountability
PCAI – understanding/communications/accountability
One part of a three-part process

4. Grantee Report Master Report CAPP Report Used by Grantees
Tracks progress
Communicates challenges and successes
Used by PCAI & UNI
Compiles data
Tracks progress
Used by ALL
Data to report progress
Narrative to tell the story

5. Grantee Report: provides detail on projected activities including challenges and successes

6. Master Report compiles information from 20 Grantees > tracks progress > used internally (PCAI/UNI/DHS)

7. CAPP Q Report tells the story of Grantees & PCAI > used internally & externally

8. Rollout Grantee user-testing underway since early July
Courtney Adams, Northeast Iowa Community Action
Beverly Stokes, The Family Place
Brooke Olson, SuccessLink
Introduction to Grantees – today!
Distribute DRAFT Grantee Report Template
Create and distribute training video(s)
Hands-on assistance to be provided at Regional Meetings
Sept. 27 & 30, Oct. 2 & 4
First Quarter report due October 16 (Draft template
Gather feedback, fix errors/make enhancements
Distribute final template
Second Quarter – may need to re-enter Q1 data

10. Deliverables Tab
Available for reference

11. Guidance Tab Overview IMPORTANT: How to save IMPORTANT: Definitions
Example:
Q Report Ending
Q Report Ending
Q Report Ending
Q Report Ending
IMPORTANT: Definitions
Work in progress… input welcome!

12. New Activities Tab
Allows for flexibility/changes

13. Report Tab
For local use
Summary
Reports Year-to-Date progress

14. “All” Tab
Pulls Activity data into one page
This data imports into Master Report

15. List Tab
Reference for dropdown lists

17. Quarterly Reporting Questions/comments? Call or email!
Annette Mansheim
ext. 5

18. The Test!
The Grantee Quarterly Report is completed as:
       A.  A new report each quarter
       B.  A Year-to-Date report with data updated and added-to
2.  Which example below is the correct naming convention to save the report?
ACFS Helping Families Oct.2019
Q Report Ending
3. Who helped with the first round of user testing?
A. Brooke, Courtney and Beverly
B. Courtney, Beverly and Brooke
On Activity 4.A, if you are providing 5 separate sessions to the same group of 20 9th graders, which is the correct way to report?
Report each session on a separate line with 20 participants each time
Report on one line with five sessions and 20 participants
On Activity 4.B, if you are doing a radio interview and the coverage area includes two of the four counties in your Service Area, which do you select under “County”?
Multiple Counties
All
The last two of 13 Love Notes sessions schedule were cancelled due to inclement weather. How do you report the status?
Cancelled
Completed