1. Your Program’s Name Here

2. November 7, 2011 Finally! Please sign in….So I don’t have to…
Your Program’s Name Here
Finally! Please sign in….So I don’t have to…
November 7, 2011

3. WEST Updates 1.) WEST is moving to a new URL!
2.) Kiosk Available for Use November 7, 2011!
3.) More to come on the Kiosk
Saddle up, we’re going WEST

4. National Student Clearinghouse Match Process
1.) Start with an Export from WEST (Include name, birthdate, expected year of graduation, and another identifier – WEST ID, Optional ID, cohort/group name up to 50 characters)
2.) Check it over, make any necessary changes to the listing
3.) Format it for NSC (or leave the tech stuff to the techy people (BWF), prices will vary; labor = $100/hour) and send to OCAN for submission to NSC
4.) Results will be returned to you via WEST. From there, you can upload the results back into WEST using the uploader, or have BWF upload the results ($$).
Saddle up, we’re going WEST

5. Independent Report Builders: Individual Reports Aggregate Reports
Canned Report Builders:
Individual Reports – Filtered Lists
Services Report – Aggregates of Services and their sub-topics
Milestone Report
Comparison Report
Saddle up, we’re going WEST

6. Put WEST to Work: Reporting Tool Do I need more of a list?
Do you need a list, or a report?
Saddle up, we’re going WEST

7. Put WEST to Work: Reporting Tool
…or do I really need to compare and group information?
Do you need a list, or a report?
Saddle up, we’re going WEST

8. Put WEST to Work: Reporting Tool Select Values Select Groupings
Build Filters
Run Report
What pieces of information am I looking for?
How do I want to classify that information? In terms of names of individual students? Of High Schools? Of Service Types? ?
Does the information need to be narrowed down or filtered in any way?
Saddle up, we’re going WEST

9. Put WEST to Work: Reporting Tool Select Values Select Groupings
Build Filters
Run Report
How should the information be categorized or grouped?
What pieces of information
am I looking for?
G R O U P I N G S
V A L U E S
Saddle up, we’re going WEST

10. While these items can show different values
Put WEST to Work:
Reporting Tool
Select Values
Select Groupings
Build Filters
Run Report
These items remain constant
While these items can show different values
G R O U P I N G S
V A L U E S
Augsburger | Dessa | | OSU
09/15/2005 | Advisory Services | FAFSA Help
Augsburger | Dessa | | OSU
12/07/2006 | Advisory Services | Major Selection
Saddle up, we’re going WEST

11. Reporting KEY! Remember: static vs. historic fields Static Fields
(Student) Profile Demographic
Education Overview
Financial Info – SAR
Post Secondary Overview
Historical Fields
(Student) Profile Gaurdians (Historical)
Education History (Historical)
Testing
College
Financial Calculator (Historical)
Participation
Group Session
Post Secondary History
Saddle up, we’re going WEST

12. College Path Information PS Enrollment Information
Student Background
College Path Information
Programming
PS Enrollment Information
Profile
Education
Testing
College
Financial
Participation
Postsecondary
Profile
Edu. Overview
Financial Info
PS Overview
Test 1
Participation 1
Test 2
College Interest 1
Participation 2
Education History
PS History 1
College Interest 2
Test 3
Education History
Participation 3
PS History 2
College Interest 3
Education History
Participation 4
PS History 3
Participation 5
Don’t mix and match values – funky, or no things will come out
= Overwrite Fields (Unique or Static Information)
= 1 Row each
= Addition Fields (Historical Information)
= Multiple rows, for each
new piece of information
Saddle up, we’re going WEST

13. Put WEST to Work:
Reporting Tool
Saddle up, we’re going WEST

14. Put WEST to Work: Reporting Tool Select Groupings Select Values
Do you need a list, or a report?
Saddle up, we’re going WEST