1. Introducing Information Technologies in a hospital
Dr. Ivars Zvīdris
SIA “Jēkabpils rajona centrālā slimnīca”

2. About the presentation
Content
Pilot project in Jēkabpils hospital
Stages of implementing HIS “Ārsta Birojs” in the hospital
Gains and challenges from users’ viewpoint
About author:
Dr. Ivars Zvīdris

3. Pilot project
Year Jēkabpils regional hospital was selected for a pilot project of implementing a hospital information system (HIS)
For implementation in November 2004 was chosen HIS “Ārsta Birojs”, developers – SIA “Medicīnas Informācijas Tehnoloģiju Centrs” (Latvia)

4. Project aim
...to improve hospital work by processing patient treatment data electronically and to improve the financial and statistical data exchange with governing bodies

5. Choosing HIS Technical solution Functional solution
Adherence to standards
Service and maintenance
Product price

6. Technical solution IS had to provide:
Multiple simultaneous use of computer network
Data security
Continuity of system functioning

7. Functional solution Recognized functions the system must support
Determined priorities, introduced the system gradually

8. Accordance to standards
Compliance with the State defined classifiers
Possible access to State registers (SKDR, ...)
Data is exchanged using given standards (State defined standards,...)
State language is used in the IS
IS complies to the Data State Inspection requirements

9. Service and maintenance
New IS versions reflecting change in legislation and other alteration requests (update)
Maintenance - well organized service (help desk, ...) and fast reaction
New versions with extended functionality (upgrade)

10. Product price Price of the HIS Need for additional software licences
Price of HIS maintenance and service

11. Implementation of HIS Ārsta Birojs
Emergency department – first point of in-patient data entry
Infection and therapy departments – patient illness history, documentation
Out-patient registry – first point of out-patient data entry
statistical department – data accumulation and analysis, data exchange with governmental institutions

12. Main challenges Implementation is resource challenging
Implementation requires involvement of all level employees
Real gain is only achieved if all IS users know and want to use possibilities given by IS
The result of IS implementation is reorganization of the functioning of hospital

13. Benefits #1 Automated data exchange between hospital departments
Reliable, convenient and faster data exchange with governmental bodies (HCISA (VOAVA),HSMTSA (VSMTA))
Reliable and convenient information accumulation – information is entered at the place where it emerges, correct information, no duplication

14. Benefits #2
Reliable and convenient data processing – possibility to acquire financial and statistical information timely and in individually tailored formats
Structured and transparent organization processes and financial flow – objective calculations for doctors payments

15. Benefits #3
Complete and precise information about previous patient treatment at doctors’ work place
State of art organization of work – less paperwork, more time, better service for patients

16. Thank you! Questions

17. SIA “Jēkabpils rajona centrālā slimnīca”
Contacts:
Dr. Ivars Zvīdris
SIA “Jēkabpils rajona centrālā slimnīca”
A. Pormaļa 125, Jēkabpils, LV 5201
Ph.: