1. PACKING and TRACKING BOXES

2. Packing Boxes Iron Mounatin archive boxes are available
from the City Recorder’s Office
Pack only the same record series files in one box
All files in the box should have the same retention period
Do not overpack or underpack
Do not tape box shut – close using the box lid provided

3. Tracking Boxes STEP ONE: Complete box label, attach to box Iron Mt.
RFID label
Box label

4. Tracking Boxes
STEP TWO:
Complete the box-tracking spreadsheet.

5. Tracking Boxes STEP THREE:
the completed tracking sheet to the City Recorder’s Office.

6. Tracking Boxes STEP FOUR
Bring box to the City Recorder’s Office where it will be logged-in.
City Recorder will coordinate pickup with Iron Mountain.

7. Tracking Boxes STEP FIVE:
City Recorder will update City’s online account at Iron Mountain with additional details (if necessary) after box has been logged into their system.