1. North East Georgia ARES Training
ICS forms
Commonly used forms
08/01/2019
“ARES” and “Amateur Radio Emergency Service” are registered service marks of the American Radio Relay League, Incorporated and are used by permission.

2. AGENDA ICS forms – a primer ICS 214 – Activity log
ICS 213 – General message
ICS 205, 205a – Communications plan, list
ICS 309 – Communications log
ICS 206 – Medical plan
Links and info

3. ICS Forms a primer Why all of this paperwork?
Required by most served agencies
NIMs compliance
National standard
Maintains operational Execution consistency
Train like you fight
If its not written down, it never happened
AND…..

4. ICS Forms a primer Reimbursement
Costs incurred by City/county/state above the per capita ceiling
Personnel, Services and materials
Authorized by the Stafford Act
Requires formal record keeping and logs
You help your community recover cost of a disaster

5. ICS 214 Activities Log Activity log Most common form
For Radio operators (RADOs) submitted individually
For CERT typically created by team leader
Once per operational period
Day/Shift

6. ICS 214 Activities Log

7. ICS 214

8. ICS 214

9. ICS 214 Hand written

10. ICS 214 tips Three “D”s Three “I”s Decisions or agreements Discussions
Disputes
Three “I”s
Information/Intelligence
Issues
Ideas/Inspirations

11. ICS 205 Communication plan
List of frequencies, repeaters, and their function
Should be made available prior to deployment
Prefilled for standard deployment then update as needed

12. ICS 205a Communication list
Essentially a contact list
Part of the Incident Action Plan (IAP)

13. ICS 213 Standard Message Standard Winlink format
Often times handwritten
Transmit EXACTLY as written
Approval/Signature

14. ICS 309 Message log Log all traffic including comms checks
Log for operational period or operator
Log stays with the station
Winlink built in functionality

15. ICS 206 Medical Plan Part of the ICS 201 (Incident Action Plan
Good for CERT teams

16. ICS form list This is a good starting point Forms continue to evolve
New forms get added

17. Modifying forms
Forms can be modified for jurisdiction- or discipline-specific needs
Add the suffix “a” to the form name or block you add/change
E.G. ICS 214a or Block 2a
“a” is for Adapted
Forms can have an appendix or additional page
Continue with sequential block number

18. Helpful hints Instructions are included with every form
Remember when printing
Turn in your forms to your supervisor prior to leaving or leave them at staging when you sign out of an event
Electronic fillable forms are great
But keep hard copies with you
Keep notes or voice recordings to fill out forms later
If possible, keep a copy of your completed form

19. Helpful links Fillable PDF forms