1. Publishing and Depository Services - 2013-2014 and Beyond
Chantal Akeson, Manager

2. Publishing and Depository Services (PDS) Activities
Fiscal Year
Printed, published and sold Government of Canada publications
Administered Crown Copyright and Licensing services until November 18, 2013
Assigned ISBNs and Government of Canada (GC) catalogue numbers to GC publications as per delegated authority
Acquired and catalogued GC publications in available formats
Produced the Weekly Checklist of GC publications in paper and electronic formats
Distributed copies of tangible format publications to Depository Libraries
Hosted and provided bibliographic access to electronic GC publications through the publications.gc.ca website
Operated under the authority of the Communications Policy of the GC
Introduced new procedures on Publishing
Closed Publishing Program and Crown Copyright and Licensing services
Disposed of remaining physical inventory

3. Publishing and Depository Services (PDS) in the 2013-2014 Fiscal Year
1. Government of Canada Procedures for Publishing
Effective as of June 1, 2013
Applies to all departments listed in Schedules I, I.1 and II of the Financial Administration Act
States that departments may only undertake volume printing under exceptional circumstances (e.g. required by the minister or by legislation, information relating to public safety or security, required to meet the needs of the target audience)
Requires departments to maintain an index of publications produced and to forward it to us on a bi-annual basis
Requires departments to forward copies of all publications in portable electronic formats to PDS
Requires departments to follow PDS guidelines related to information that must be included in publications
We encourage departments to continue sending PDS tangible formats of publications, as these will continue to be catalogued and added to the central database

4. Publishing and Depository Services (PDS) in the 2013-2014 Fiscal Year
2. New look and feel for publications.gc.ca
July 2013
Migration to the GC Web Experience Toolkit (WET) template
Facilitates compliance with the Web Standards for the GC
Standard on Web Accessibility
Standard on Web Usability
Standard on Web Interoperability
Presents a more unified Web experience for users
Menu updated to group information more logically
More opportunity to feature publications on the home page

5. Publishing and Depository Services (PDS) in the 2013-2014 Fiscal Year
3. Special Activities
Digitized over 100 historical publications from the PDS collection which were never made available electronically
Interesting fact - Edible and Poisonous Mushrooms of Canada was the 4th most downloaded English-language publication from our catalogue in the fiscal year
Many activities related to inventory liquidation for warehoused publications
More to come!

6. Publishing and Depository Services (PDS) in the 2013-2014 Fiscal Year
4. Decentralization of Crown Copyright and Licensing
Since November 18, 2013, PDS no longer administers Crown Copyright and Licensing for Government of Canada departments and agencies
Permission (if required) to reproduce GC publications must go through the author department, and as a result of decentralization each department may now have their own procedures and approach
5. End of the printed version of the Weekly Checklist (WCL)
Last printed issue: (December 27, 2013)
Three special issues with commemorative covers and introductions detailing the history of the WCL and the DSP were issued in Dec. 2013
Electronic versions are available in our e-collection

7. Publishing and Depository Services (PDS) in the 2013-2014 Fiscal Year
6. Decentralization of Publication Distribution
Since April 1, 2014, PDS no longer sells, warehouses or distributes tangible format publications on behalf of the Government of Canada (GC)
Consequently, PDS no longer collects quantities of these publications for free distribution to participating libraries
Tangible formats of publications must be requested directly from the author departments
PDS will continue to catalogue publications in tangible formats if we receive them, and they will be included in the Weekly Checklist
Some departments have decided to continue to distribute hard-copy publications to previous subscribers and have had to find alternative distribution methods

8. Publishing and Depository Services (PDS) in the 2013-2014 Fiscal Year
7. External Data-Sharing Projects
Canadian Government Information Private LOCKSS Network (CGI-PLN)
Canadian analogue to US Digital Federal Depository Library Program
Collaboration between 10 organizations, including 8 Canadian universities
DSP provides bibliographic data and CGI-PLN harvests publications, keeping multiple redundant copies
DSP is targeting quarterly updates to LOCKSS
Government and Legislative Libraries Online Publications (GALLOP) Portal
Developed and maintained by the Association of Parliamentary Libraries in Canada (APLIC)
Contributions from Canadian provincial/territorial legislative libraries and the DSP
DSP provides monthly updates
Approximately 1/3 of all items in the GALLOP Portal are from the DSP

9. Publishing and Depository Services (PDS) in the 2013-2014 Fiscal Year
8. PDS Statistics for
Fiscal Year
Website hits
35 million
41 million
64 million
PDF downloads
5.7 million
7 million
9.4 million
11.8 million
Bibliographic records
202,274
225,672
250,357
270,585
Electronic publications
83,055
102,234
124,276
143,109
PDS orders processed
121,763
104,547
78,202
52,459
PDS items distributed
403,147
356,001
196,846
101,275

10. Publishing and Depository Services (PDS) in the 2013-2014 Fiscal Year
9. PDS Statistics for (continued)
Top 5 English-language downloads
The Canadian Charter of Rights and Freedoms
Understanding Your Credit Report and Credit Score
Maintenance Management Systems
Edible and Poisonous Mushrooms of Canada
Fuel Consumption Guide 2013
Top 5 French-language downloads
Guide de consommation de carburant 2013 (#5)
Le guide complet des foyers à gaz (All About Gas Fireplaces)
Guide sur les chauffe-eau (Water Heater Guide)
Comprendre votre dossier de crédit et votre pointage de crédit (#2)
Climatiser sa maison (Air Conditioning Your Home)

11. Publishing and Depository Services (PDS) Activities
The Year Ahead –
Continue to assign ISBNs and Government of Canada (GC) catalogue numbers to GC publications
Continue to acquire and catalogue GC publications in available formats
Produce the Weekly Checklist of GC publications in electronic format only
Releases lists of publications recently added to our collection both recent through the Weekly Checklist and older publications through the Supplementary Checklists
Host and provide bibliographic access to electronic GC publications through the publications.gc.ca website
Operate under the authority of the Government of Canada Communications Policy as well as the Government of Canada Procedures for Publishing

12. Publishing and Depository Services (PDS) in the 2014-2015 Fiscal Year
Updates to publications.gc.ca
Coming soon
Reflect the changes to the DSP mandate and the end of the depository library agreements
Release of data via the Open Data Portal (data.gc.ca)
Pilot project
Bibliographic data in XML format
New electronic formats
Additional ebook formats (e.g. MOBI, AZW3) will likely be first, as they are produced as alternate formats for existing publications (see

13. Publishing and Depository Services (PDS) in the 2014-2015 Fiscal Year
Migration to Integrated Library System (ILS)
Planned release date: Fall 2014
Data migration and planning for website integration in progress
Improvements to:
Search interface
Weekly Checklist
Serial record and issue display
Committee records
MARC bibliographic data availability

14. Questions?