1. STUDY SESSION February 24, 2015
RTD PROCUREMENT
STUDY SESSION
February 24, 2015

2. Purchasing Authority/Guidelines
Federal Requirements
FTA Circular F Third Party Contracting Guidelines
All procurement transactions shall be conducted in a manner that provides full and open competition
State Requirements
RTD Act CRS 1973,

3. Purchasing Authority/Guidelines
Local Requirements
RTD Board of Directors Resolutions
RTD Procurement Standards Manual
Code of Ethics
Management Directives

4. Procurement Methods Micro purchase (includes P Card Transactions)
Purchases not exceeding $3,000
May be accomplished without securing competitive quotations
Prices are considered to be fair and reasonable

5. Procurement Methods Small Purchase
Purchases in excess of $3,000 but less than $100,000
Accomplished by obtaining oral or written quotations from a minimum of two qualified sources

6. Procurement Methods Sealed Bid/Invitation for Bid (IFB)
Purchases in excess of $100,000
Must be publicly advertised
Have a complete specification
Adequate competition exists
No discussion with bidders is needed
Selection is based primarily on price

7. Procurement Methods Competitive Proposal/Request for Proposals (RFP)
For professional services in excess of $100,000
Must be publicly advertised
All evaluation factors will be identified along with their relative importance

8. Procurement Methods
Competitive Proposal/Request for Proposals (RFP) (continued)
Proposers submit a cost and technical proposal
Technical Evaluation Team evaluates proposals
Contract award is made to the responsible firm whose proposal is most advantageous to the District with price and other factors considered
This method allows to discuss the proposal with proposers.

9. Procurement Methods Non-Competitive Procurement (Sole Source)
Purchases in excess of $3,000
An item is available from only a single source
A public exigency or emergency will not permit a delay resulting from competitive solicitation
The FTA authorizes non-competitive negotiations
Competition is inadequate after solicitation of a number of sources
Justification for Sole Source must be documented

10. APTA HANDOUT
TRANSIT PROCUREMENT
A GUIDE FOR TRANSIT BOARD MEMEBERS

11. QUESTIONS ??