1. Project Management

2. Unit 6 Project Management
Meaning and components
Fund raising, Finance and budgeting
Staff recruitment and development
Management Information System, Public Relations
Reporting and Documentation: monthly reports; annual reports; project reports; brochures, newsletters
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URCD 6 Planning & Dev. of Community Projects

3. Project Management: Meaning
A project is a temporary endeavor, having a defined beginning and end undertaken to meet unique goals and objectives usually to bring about beneficial change
Project management is the discipline of planning, organizing, securing and managing resources to bring about the successful completion of specific project goals and objectives.
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URCD 6 Planning & Dev. of Community Projects

4. Project Management: Meaning
The primary challenge of project management is to achieve all of the project goals and objectives while honoring the preconceived project constraints.
Typical constraints are scope, time, and budget.
The secondary and more ambitious challenge is to optimize the allocation and integration of inputs necessary to meet pre-defined objectives.
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URCD 6 Planning & Dev. of Community Projects

5. Project Management: components
Fund raising, Finance and budgeting
Staff recruitment and development
Management Information System, Public Relations
Reporting and Documentation: monthly reports; annual reports; project reports; brochures, newsletters
9/27/2019
URCD 6 Planning & Dev. of Community Projects

6. URCD 6 Planning & Dev. of Community Projects
Fund raising
Fundraising is the process of soliciting and gathering contributions as money or other resources by requesting donations from individuals, businesses, charitable foundations, or governmental agencies.
Sometimes it is also used to refer to the identification and solicitation of investors or other sources of capital for -profit enterprises.
Traditionally, fundraising consisted mostly of asking for donations on the street or at people's doors in the form of face-to-face fundraising
New forms of fundraising such as online fundraising & professional fundraisers (on commission basis)
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URCD 6 Planning & Dev. of Community Projects

7. URCD 6 Planning & Dev. of Community Projects
Fund raising
Fundraising is a significant way that non-profit organizations may obtain the money for their operations.
e.g. student scholarship merit awards for athletic or academic achievement, humanitarian concerns, disaster relief, human rights, research, and other social issues
Many non-profit organizations take advantage of the services of professional fundraisers who may be paid for their services either through fees unrelated to the amounts of money to be raised, or by retaining a percentage of raised funds
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URCD 6 Planning & Dev. of Community Projects

8. URCD 6 Planning & Dev. of Community Projects
Fund raising
Employ a staff person whose main responsibility is fund raising. This person is paid a salary like any other employee, and is usually a part of the top management staff of the organization
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URCD 6 Planning & Dev. of Community Projects

9. URCD 6 Planning & Dev. of Community Projects
Types of fundraising
Annual funding from a financial endowment, which is a sum of money that is invested to generate an annual return.
Raise funds through competing for grant funding. Grant (money) is offered by governmental units and private foundations/ charitable trusts to non-profit organizations for certain projects.
A capital campaign is when fundraising is conducted to raise major sums for a building or endowment, and generally keep such funds separate from operating funds.
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URCD 6 Planning & Dev. of Community Projects

10. URCD 6 Planning & Dev. of Community Projects
Types of fundraising
Special events are another method of raising funds..
While fundraising often involves the donation of money as an out-right gift, money may also be generated by selling a product of some kind, also known as product fundraising.
It is common to see on-line impulse sales links to be accompanied by statements that a proportion of proceeds will be directed to a particular charitable foundation.
When goods or professional services are donated to an organization rather than cash, this is called an in-kind gift.
A number of charities and non-profit organizations are increasingly using the internet as a means to raise funds; this practice is referred to as online fundraising.
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URCD 6 Planning & Dev. of Community Projects

11. URCD 6 Planning & Dev. of Community Projects
Types of fundraising
Some of the most substantial fundraising efforts are conducted by colleges and universities.
The donor base for higher education includes alumni, parents, friends, private foundations, and corporations.
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URCD 6 Planning & Dev. of Community Projects

12. Process of fundraising
Prospect (donor) identification,
Prospect research and verification of the prospect's viability,
Cultivation,
Solicitation, and
Stewardship, the latter being the process of keeping donors informed about how support has been used.
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URCD 6 Planning & Dev. of Community Projects

13. URCD 6 Planning & Dev. of Community Projects
Budgeting and Finance
Cost estimates
Non recurring & recurring cost
Personnel, material, programme and administrative costs
Local contribution
Finance
Day to day financing of the programme
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URCD 6 Planning & Dev. of Community Projects

14. Staff recruitment and development
Define staff positions, role & responsibilities
Advertise & receive applications
Screening & recruiting (interview)
Appointment on contract
Training & development
Appraisal & promotion
Project completion & contract settlement
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URCD 6 Planning & Dev. of Community Projects

15. Management Information System
A management information system (MIS) is a system that provides information needed to manage organizations effectively.
Management information systems are regarded to be a subset of the overall internal controls procedures in organisations, which cover the application of people, documents, technologies, and procedures used by management and accountants to smooth running of organisations
Initially in businesses and other organizations, internal reporting was made manually and only periodically and gave limited and delayed information on management performance.
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URCD 6 Planning & Dev. of Community Projects

16. Management Information System
Over time, computers began to store increasing amount of information while also interlinking with previously separate information systems.
An 'MIS' is a planned system of the collection, processing, storage and dissemination of data in the form of information needed to carry out the management functions. In a way, it is a documented report of the activities that were planned and executed
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URCD 6 Planning & Dev. of Community Projects

17. Management Information System
Any successful MIS must support a business's Five Year Plan or its equivalent.
It must provide for reports based upon performance analysis in areas critical to that plan, with feedback loops that allow for decoration of every aspect of the business, including recruitment and training regimens.
These reports would include performance relative to cost centres and projects that drive profit or loss, and do so in such a way that identifies individual accountability and in virtual / real-time.
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URCD 6 Planning & Dev. of Community Projects

18. URCD 6 Planning & Dev. of Community Projects
Public Relations
Dissemination of information of the project for public use
Front office / project office / site office
Public relations officer
Brochures / news letters / website / news release / documentaries / media exposures
Limited information at the discretion of the management
Consumer relations / community relations / relations with civic authorities / relations with the donors / other stakeholders
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URCD 6 Planning & Dev. of Community Projects

19. Reporting and Documentation
Activity report & financial report
Process report (narrative) & summary report
Qualitative (case study) & quantitative reports (log-frame)
monthly reports (progress report)
annual reports (progress report)
project reports (completion report & follow up report)
Brochures (advt. for announcing the project)
Newsletters (for public use)
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URCD 6 Planning & Dev. of Community Projects