1. O365 Shared Tenant Training
7/16/2019 and 7/24/2019
Presenters: Chris Stanley, Karin Duncan, Dmitry Berkovich, Sarah Beers, Chad Schmitz

2. More Collaboration. Better Experience.
KEEP CALM
AND
COLLABORATE MORE
People before things!
Having all these services under one umbrella or "tenant" will improve service quality and facilitate communication and collaboration across the system​
Cross-System Collaboration
Address Book
See calendar free/busy time
SharePoint, Skype for Business, Microsoft Teams, HR Collaboration (SharePoint sites)
Consistent Experience
More seamless experience for students from SCTCC to SCSU
Faculty at multiple institutions have single Office 365 login, Mailbox/OneDrive
Better login and collaboration experience for those on System-wide committees

3. What’s Not Impacted WiFi Computer Login eServices AdminFiles DeptFiles
Systems Not Impacted: Laptop/Desktop login, WiFi, D2L Brightspace, E-Services, Network shared files, etc.

4. What’s Not Impacted – Desktop Versions
Desktop Versions of applications will still be available
Use new login –
Desktop versions of Office on up to 5 PCs or Macs per use
Systems Not Impacted: Laptop/Desktop login, WiFi, D2L Brightspace, E-Services, Network shared files, etc.

5. What is Changing Employees and Emeriti: Students:
login will change to
address will not change. Note: New employee s provisioned after August 9 will follow updated format:
Students:
login will change to
address will change to Note: Students will retain their previous (ex: an alias to receive from. Note: New student s provisioned after August 9 will follow updated format:

6. Timeline August August July 26th July 26th – 9th-11th 12th August 9th
Freeze Period Begins
OneDrive
SharePoint
New Accounts
OneDrive Files
SharePoint Files or Forms
Don’t add or modify:
& OneDrive down
Everything is working!
OneDrive
Login into O365 account
OneDrive Files are syncing again
SharePoint files are migrated

7. Before Transition (Now – Aug 9)

8. What To Do NOW
Pre-Transition Tasks
Contacts
Groups
Distribution lists
Quick Parts and Templates
Checklist
Time involved
If you need help, contact your technician
Chad

9. During Transition (August 9-11)

10. During the Transition What services will be unavailable 
OneDrive
Custom office settings
You won't be able log into your O365 account anywhere and access any O365 applications
If you need to work on a file over the weekend, save it locally or on flashdrive
HuskyTech support hours
Sunday August 11th, 10 am - 6 pm 
Call center and circulation desk
Sarah/Chad

11. Post-Transition (August 12)

12. Calendar
Block off your calendar for the morning of Aug. 12 to complete necessary tasks
Calendar invite will be sent to campus as a placeholder
Add to calendar (.ics)
Karin – ask audience for thoughts on if the calendar item should be pushed out or clicked to add

13. Checklist Login to your computer with StarID (no change)
Login to
Follow the provided checklist to complete setup of new account and other Office 365 services:
ice-365/post-transition.aspx
Sarah/Chad

14. Office 365 Sign in prompt
Instead of address or phone number, use your and StarID password.
Employees:
Students:

15. SharePoint - New Site Location
SharePoint web address will change
Alerts will need to be reconfigured

16. Support Start at the website: https://www.stcloudstate.edu /office365
Watch the announcement box for timely updates
Sarah/Chad

17. Support Blue ASK ME shirts
HuskyTech will be your first point of contact for help 
7:30am- 8pm
Remote Kiosks
August 12th-28th
Mondays, Tuesdays and Wednesdays
8 am to 12pm
Atwood
Education Building
Garvey (first week of classes)
Miller Center
Student Rec Center
Stewart Hall
Blue ASK ME shirts
Sarah/Chad

18. Global Address List (GAL)

19. Global Address List (GAL)
Sarah/Chad

20. Supplemental Account vs. Shared Mailbox
(Two different things!)

21. Supplemental Account If you still need campus resources
Dept file space
Computer login
ISRS rights for students  
Supplemental Account Maintenance
services/accounts/default.aspx
Password reset – same process as today (every 6 months)
Sarah

22. Shared Mailbox Email – Shared Mailbox Group Management tool
No password needed 
Group Management tool
Owners can log in to see what groups you own
Give access to others
DeptFiles will also show here
Sarah

23. Student Employee Accounts
Automatically provisioned based on work authorization completion and start/end date.
Microsoft Teams (Coming Soon)
Conversations, host meetings, share files, collaborate on documents
Everything in one place, available anytime, on any device
Replacement for supplemental account OneDrive
Recommended file collaboration space for Student Orgs, Departments, Teams
Replacement for Skype for Business
Chris

24. Questions
Chris