1. Intra-Gov Billings & Collections (G-Invoicing)
Talking Points

2. Intra-Government Billings
Progression of the Treasury Billing Systems
Check Payment
Cross-Disbursing/Direct Site
SIBAC – Simplified Intra-Gov Billings and Collection
OPAC – Online Payment and Collection
IPAC – Intra-Governmental and Collection
U.S. Coast Guard Finance Center
4 October 2018

3. U.S. Coast Guard Finance Center
What is G-Invoicing?
G-Invoicing (GINV) is a web-based application created to efficiently manage Intragovernmental (Intra-gov) buy/sell transactions between two federal agencies.
TFM Bulletin mandated the use of G-Invoicing for all Federal Program Agencies (FPAs) by June 30, Also within the bulletin it states that Agencies must submit an Agency Implementation Plan to Fiscal Service by Jun 28, 2019.
U.S. Coast Guard Finance Center
4 October 2018

4. Treasury’s G-Invoicing System
Treasury’s New Gov’t wide billing system is much more than a billing process.
It is suppose to be a complete transaction history:
General Terms and Conditions
Orders
Performance – Constructive delivery (Reciept)
Auto Settlement (IPAC) - Billing
This was attempted many years ago by MasterCard.
U.S. Coast Guard Finance Center
4 October 2018

5. U.S. Coast Guard Finance Center
Treasury’s Overview
U.S. Coast Guard Finance Center
4 October 2018

6. Treasury’s G-Invoicing System
Currently there is not an upload process to bring in data. (GT&C & Orders)
The process must start with the RMOs that either manage the reimbursement or those responsible for setting up the MIPR or IA.
NOTE: This will be a challenge for all agencies that are not centralized.
U.S. Coast Guard Finance Center
4 October 2018

7. U.S. Coast Guard Finance Center
Why G-Invoicing?
Intra-Gov’t rptg
Confirmation
Elimination Entries
NFRs
Proper reporting of Liabilities, Receivables & Revenue.
Receipting – Most Gov’t agencies don’t do a good job at receipting from OGA. (So, auditors indicated that there is an over reliance on vendor supplied information)
Subsequently better Gov’t Wide reporting.
U.S. Coast Guard Finance Center
4 October 2018

8. Will G-Invoicing replace IPAC & Cross-Disbursing?
G-Invoicing is a progression of IPAC.
We are hopeful that Cross-Disbursing will go away.
Issues:
Many smaller agencies don’t have reimbursable authority. I.e. State Department, EPA, etc…(Advances maybe the wave of the future.)
Assumes centralized Agreement Management. (Requires and Agency Admin)
U.S. Coast Guard Finance Center
4 October 2018

9. What should be happening now?
Agencies are required by OMB to have a plan by 06/28/19. (This is mandated)
GT&C updated – (Agencies must ID and admin)
Agreements/Orders need to be in the system.
Users must be established.
U.S. Coast Guard Finance Center
4 October 2018

10. U.S. Coast Guard Finance Center
Current Concerns:
ID’g who is creating the IA’s & MIPRs, Reimbursable Agreements by agency (Some have been in place for years).
All FY’19 agreements must by in the system.
The need for standardized interface from Agency Financial systems. (For both the Buyer and Seller).
Standardized Contacts with each agency.
What will Treasury’s over all design look like.
How to handle MILSTRIP billings.
U.S. Coast Guard Finance Center
4 October 2018

11. Where does this all lead?
Better overall gov’t reporting
Eventually leading to Treasury being able to provide Gov’t Wide Financial Statements.
Currently, Treasury requires GTAS & BETC reporting. (No more SF224)
In the future IPP & G-Invoicing
U.S. Coast Guard Finance Center
4 October 2018

12. U.S. Coast Guard Finance Center
CG & NAVY Pilot
The Comptroller of DON and CG sponsored a project entitled “Push IPAC”.
Navy is working with DFAS on the implementation effort
The team is working with Treasury, DON, DFAS, USMC, NavSea, SPAWAR, etc…
Both Navy & CG have NFRs to remediate.
Navy will use the ACL Audit Control Language software tool.
CG will be using Sharepoint to centralized and standardize how we are going to do business.
U.S. Coast Guard Finance Center
4 October 2018

13. IPAC / Cross Disbursing (Governmental Billing & Collections)
FY 2017
Detailed Lines
Amount (ABS)
IPACS
23,046
$2.16B
Air Force Cross Disbursing
154
$.7M
Army Cross Disbursing
406
$0.8M
Navy Cross Disbursing
2,074
$165.1M
FADO
2,634
$3.4M
Other Cross Disbursing (GSA/)PHS) 39
$28.0M
FY 2018
Detailed Lines
Amount (ABS)
22,421
$2.4B
118
$456K
380
$1.4M
1,820
$416.2M
2389
$3.4M 67
$36.8M
U.S. Coast Guard Finance Center
October 2018

14. CG IAA Purchase Activity
FY 18 Coast Guard IAA Purchase Activity with Navy (from Navy records)
NAVSEA
218
$55,082,263.60
NAVAIR 64
$33,659,875.73
SPAWAR 60
$26,560,422.47
4 October 2018
U.S. Coast Guard Finance Center

15. Sum of Net Summary Amount
Buyers Side Transactions
Buyers Side Transactions:
Sum of Net Summary Amount
IPAC
Count
FY17
FY17 Total IPACS Received by Coast Guard:
23,046
NAVY - IPAC
(196,686,353.47)
7,972
NAVY - FINCEN INTIATED Adjustment IPACS
619,226.94 41
FY17 Total Navy
(196,067,126.53)
8,013
35%
FY18 Total IPACS Received by Coast Guard:
22,420
FY18
(271,230,339.71)
7,324
1,364,167.33 39
FY18 Total Navy
(269,866,172.38)
7,363
33%
4 October 2018
U.S. Coast Guard Finance Center

16. U.S. Coast Guard Finance Center
Sellers Side Transactions
Sellers Side Transaction:
FY17
FY18
Intragovernmental
CG/NAVY
Total IPACS
23,046
22,420
CG Initiated
3,754
3,586
CG SELLER SIDE
NAVY - FINCEN INTIATED IPAC
35,018,093.07
1,782
NAVY - TP Adj
(1,818,220.83) 49
NAVY - TP Adj to PY IPAC
(2,175.79) 1
% of CG Initiated
FY17 Total
33,197,696.45
1,832
49%
33,350,021.52
1,689
3,712,591.26 58
FY18 Total
37,062,612.78
1,747
CG SELLER SIDE Total
70,260,309.23
3,579
4 October 2018
U.S. Coast Guard Finance Center

17. U.S. Coast Guard Finance Center
USCG IPAC Mapping
U.S. Coast Guard Finance Center
4 October 2018

18. Navy/CG Pilot Issues Issues in regard to Navy/Coast Guard Pilot
Development of process to create a bulk file for upload to Treasury IPAC
Routing of invoices to Coast Guard buyer
Receipt and approval of invoice by Coast Guard buyer
Three day receipting
4 October 2018
U.S. Coast Guard Finance Center

19. G-Invoicing Issues
Issues in regard to the implementation of G-Invoicing
Need to identify a Coast Guard G-Invoicing Administrator (Must start at the source/RMO)
Obtain access to G-Invoicing for all Coast Guard buyers/sellers
Entry of GT&C into G-Invoicing
Implementation plan for all federal agencies is due to Treasury by Jun 28, 2019
4 October 2018
U.S. Coast Guard Finance Center

20. U.S. Coast Guard Finance Center
Want to learn more?
Treasury’s website:
4 October 2018
U.S. Coast Guard Finance Center