1. Kelly Ross Technical Acquisition Office Lead NUWC Division Newport
People, Processes, and Tools Behind NUWCDIVNPT Contracts
3rd Biennial NCMA-RI
Ocean State Workshop
June 17, 2019
Naval Station Officer’s Club

2. Our mission is to Expand the Advantage by expeditiously acquiring necessary goods and services for a fair and reasonable price

3. People, Processes, Tools
Contracting is a team sport – Requirements owners, financial managers, contracting personnel, legal counsel, leadership, small business advocate and program managers all play a role.
Standard processes are highly regulated by statutes, regulations and higher level policy documents. Requires constant assessment and improvement to reduce cycle time.
New tools and authorities offer new opportunities to meet the need for greater flexibility and agility in the government acquisition process

4. Distribution Statement A – Approved for Public Release
NUWC Division, Newport
COMMANDING OFFICER
TECHNICAL DIRECTOR
CAPT Michael R. Coughlin
Ronald A. Vien, SES
USN 00 TD
CHIEF STAFF OFFICER
Executive Officer
DEPUTY USW SYSTEMS
ENGINEERING
DEPUTY/TECHNICAL
OPERATIONS
DEPUTY/TECHNICAL
EXCELLENCE
USW PROTOTYPING
CDR Marc Picard
CSO
Patricia Eno
SEA05NB
Donald Aker, SSTM
TDB
John Babb, SSTM
TDB
Denise Crimmins, SSTM
00T
OFFICER IN CHARGE
Detach AUTEC
CDR Michael Woodcock 05
CHIEF TECHNOLOGY
OFFICE
CYBERSECURITY USW
COMBAT SYS INTEGRATION
CONTRACTS
CUSTOMER ADVOCATE
Stephen Lamb 02
Jay Melillo
0CA
Dr. Vittorio Ricci, SSTM
00T
Pat Kelley, SSTM 25
NON-TRADITIONAL SENSORS
& PROCESSING SYSTEMS
COMPTROLLER
CORPORATE OPERATIONS
STRATEGIC PLANNING
CHIEF ENGINEER
Adam Macksoud 01
Vicki Comeau 10
Dawn Vaillancourt
00X
Dr. Joseph Gabriel
00E
Dr. Ben Gauthier, SSTM
00T
USW UNMANNED SYSTEMS
& AUTONOMOUS BEHAVIOR
USW ELECTROMAGNETIC
MANEUVER SYSTEMS
UNDERSEA SENSORS
TECHNOLOGY
SMALL BUSINESS DIR
Vacant
00K
Christopher Egan, SSTM
85T
Darlene Sullivan, SSTM
34C
David Pistacchio, SSTM
15T
OFFICE OF COUNSEL
COMMAND EVALUATION
Richard Dale
00L
00N
This is how our organization looks today. The Departments stretching across the bottom together are responsible for stewardship of 20 specific technical capabilities defining our tasking and expertise.
The positions shown on the right and left represent leadership in the areas of strategic planning, technical innovation and integrity, contract management, financial management, and business operations.
Daniel Benson
Technical Departments
PLATFORM AND
PAYLOAD
INTEGRATION
USW MISSION
ENGINEERING
AND ANALYSIS
RANGES,
ENGINEERING
AND ANALYSIS
USW WEAPONS,
VEHICLES AND
DEFENSIVE SYS
SENSORS AND
SONAR SYSTEMS
USW COMBAT
SYSTEMS
USW ELECTRO-
MAGNETIC SYSTEMS
Joseph Sheltry,
SSTM 15
Marie Bussiere,
SSTM 25
Dr. Jerry Exley,
SSTM 34
Christopher DelMastro, SSTM 40
Jeffrey Fisher
(acting) 60
Eric Spigel,
SSTM 70
Hector Lopez,
SSTM 85
Distribution Statement A – Approved for Public Release

5. The Government Team Contracts Department Production division
Contracting officers
Contract specialists/ procurement personnel
Cost price analysts
Workload planner
Data managers
Policy Division
Business office
Quality program
COR Program management
Technical Acquisition Office
Requiring Departments
Technical Department Acquisition Advocates
Contracting Officer Representatives
Acceptor
Requiring manager (TPM, PI)
Leadership
Commanding Officer
Technical Director
Department Heads
Small Business Advocate
Corporate Operations
Purchase requirement generation
Control point reviews
(information assurance, Information technology, safety, security, etc)
Comptroller
Funds management
Fiscal policy
Office of Counsel
Legal review
Ethics counseling
Legal defense

6. TDAAs
Serve as the requiring department project manager for acquisition requirements
Identify and communicate department acquisition needs to government team members
Foster acquisition capabilities within requiring department
Serve as primary interface with government team members including contracts, legal, and comptroller
Utilize acquisition workload planning tool to communicate future workload to contracts department
Provide long range acquisition forecasts via industry day and division website
Ensure procurement documents are of high quality and in time to support agreed to schedules
TDAAs are required to complete 4 Defense Acquisition continuous learning courses within 90 days of appointment and an additional 4 classes within 180 days
TDAAs have direct access to department leaders

7. CORs
Primary responsibility is to monitor and document the contractors compliance with execution of the assigned contract
COR has no authority to make any commitments or changes that affect price, quality, quantity, delivery or other terms and conditions of the contract
Identify late deliveries or deliveries with quality concerns to the contracting officer (KO)
When authorized by contracting officer issue technical instructions
Monitor provision of government furnished material and equipment
Monitor contract cost and schedule performance and report issues to KO and department manager
Review contractor submitted cost invoices and research any areas of concern
Maintain a COR file and submit monthly status reports
Ensure Contractor Performance Assessment Reporting System (CPARS) evaluations are completed

8. Process
Planning
Requirements
Generation
Solicitation
Evaluation
Award
Administration
Existing process has many strengths including early involvement of the small business advocate, development of an individualized critical milestone agreement, and teaming throughout
Current improvement initiatives focused on streamlining requirements generation, proposal evaluation and documentation of business decisions

9. Tools
Section 233
Other Transaction Authority
Seaport

10. Proposed and Recent Policy Changes
Section 233 of the 2017 National Defense Authorization Act
Pilot program to enhance RDT&E centers of the DoD
Includes NUWCDIVNPT as a Science and Technology Reinvention Lab
Three overarching objectives:
(1) generate greater value and efficiencies in R&D activities
(2) enable more efficient and effective operations of supporting activities
(3) enable more rapid deployment of warfighter capabilities

11. Proposed and Recent Policy Changes
Specific Section 233 proposals related to acquisition included:
Increase Purchase Card limits/Raise the micro-purchase threshold
Increase the threshold for use of the Business Clearance Memorandum format
Increasing the thresholds for approval of the following:
Justifications and Approval (J&A) for Other than Full and Open Competition and Limited Source Justifications (others than bridges)
Management and Oversight Process for the Acquisition of Services. (MOPAS)
Determination for Single Award IDIQ Contract
Acquisition Plans

12. Undersea Technology Innovation Other Transaction Authority Agreement
Other Transaction Authority (OTA) – 10 U.S.C § 2371B, “Other Transaction Authority for Prototype Projects” allows the Department of Defense (DoD) to carry out prototype projects that enhance/improve the military personnel and the supporting platforms, systems, components or materials
OTA offers an alternative to FAR‐based acquisitions that allows for access to non-traditional defense contractors
 The OTA Consortium model specifically:
allows for enhanced collaboration between Government and industry.
fosters development of interoperable, modular, open architecture systems and prototypes that permit rapid, flexible technology upgrades and mission reconfiguration.
helps create technology transition partnerships between small technology innovators and large system integrators

13. Making the Pieces Fit Mission Execution
Increase pace to meet mission needs and prototyping initiatives
Meet need for follow-on contracts in a timely fashion avoiding bridge contracts
Maintain compliance to safeguard public trust
Acquisition policy
Maximize use of new flexibilities as they become available
Identify additional areas for policy improvement
Continuous improvement
Seek ways to optimize performance (policy, tools, processes, best practices)
Enterprise E-craft is operational
Community Membership
Balance need to provide industry with long range planning data with fidelity of data when looking long range
Continue to reach out to industry with industry days, Seaport-e council meetings
Workforce
Recruit, train and retain world class acquisition workforce.

14. Questions?