1. University Policy Update Admin Forum December 12, 2017 Ken Liddle Chief Compliance Officer

2. University Policy Management Program
Clear and well organized policies and procedures are an essential resource to guide behavior and decision making, as well as uphold accountability and meet legal obligations.
The goals of the Policy Management Program are to:
Provide an accurate, up-to-date, and useful resource to the campus community in one central location
Maintain consistency, transparency and inclusion in the policy creation and revision process
Help manage the necessary balance between risks and workload burdens

3. University Policy Management Program
Features
All policies are assigned a senior leader and a primary contact
All policies must be reviewed at least every five years (or sooner!)
As part of the drafting and vetting process, all new policies, revisions, and revocations are sent to:
Chief Compliance Officer
Relevant Committees
The Provost, Vice Provosts, Deans, and Vice Presidents
Speaker/Deputy of the Faculty Senate
Executive Compliance Committee for review and approval
General Counsel for legal review and approval
President
University Policies are currently available here:

4. University Policy Management Program Next Steps/Timeline
Phase 1
Identify and assess current landscape (Spring 2016)
Phase 2
Establish the program based on feedback and best practices (Spring 2016)
Revise Policy 101 University Policy Development and Management (May 2016)
Phase 3 ( )
Issue new policies in areas where they are needed
Review all existing policies. Revise policies that are not current or accurate
Development a more robust compliance and policy communication strategy
Phase 4 (Soon)
Policy Library Website (Early Spring 2017)

5. Policy Revisions in the Last Year
314 Care and Humane Treatment of Animals Used in Research, Testing, Education and Training
402 Access and Accommodation for Individuals with Disabilities
405 Paid Time Off (formerly Benefit Time)
808 Protection of University Data
810 Signature and Approval Authority
811 University Programs or Activities Involving Minors
832 Appropriate Use of Information Technology
Important Non-University Policy Updates
Rice University Standards of Ethical Conduct
University Compliance Matrix

6. Policy Revocations in the Last Year
426 Service Awards
429 Problem Solving
602 Student Employment on Rice Funds

7. New Policies in the Last Year
807 Partisan Political Activities
841 Identity Theft Prevention Program
842 Immigration and Visas
843 Electronic Access and Key Policy
844 Clery Act Compliance
845 Security Camera Acceptable Use
846 Distance and Online Education
847 Use of Unmanned Aircraft Systems (including model aircraft, quadcopters, and drones)

8. What to Expect This Year
Policy Review – Ongoing
Clerical Changes- Early 2017
A clerical change is an update to a link, legal citation, names, offices, and formatting (substantive changes and revocations must go through the formal approval process).
Policies will be uniform, and all presented in searchable, accessible pdf format
New Website – Early 2017
The link will be policy.rice.edu
More Communication, and Better Communication

9. Ken Liddle, Chief Compliance Officer
What to Expect
I want to hear from you!
Where can we improve our communication?
Are there policies that are confusing?
Are we missing something that would be helpful?
Questions about this or anything else vaguely related to policies or compliance?
Ken Liddle, Chief Compliance Officer
or x2287
rucompliance.rice.edu