1. Western Cape Province Birth Registration
and Identity Document Processes
Presented on 17 July 2018 by: (A) Provincial Manager: Mosiuoa Ngaka 1

2. Content Western Cape Management Team
Western Cape Department of Home Affairs Footprint
High level summary: footprint and accessibility - service points
Birth Registration and Identity Document Legislative Framework
Stipulations on Birth Registrations and Identity Documents
Birth Registration Requirements : Children born from South African Citizens and Age Categories
Birth Registration: Children born from South African Citizens and Foreign Nationals
Birth Registration Requirements : Abandoned or orphaned children
Birth Registration: Designated offices for adjudication of Late Registration of Birth (LRB)

3. Western Cape Management Team
Provincial Manager: Western Cape
Mr. Y Simons
IMS Coordinator:
Mr T Xabendlini
Provincial Coordinators
Ms. A Van der Berg & Ms. T Ndlovu
Director: Finance and Support:
Ms. R Tlou
DMO: Eden
DMO: Central Karoo
Mr. M Ngaka
DMO: Cape Metro
DMO: Overberg
Ms. B Sakawuli
DMO: Cape Winelands DMO: West Coast
Ms. I Michaels
IMS - Immigration Management Services
DMO - District Manager Operations

4. Western Cape Department of Home Affairs Footprint - Districts3

5. Western Cape Department of Home Affairs Footprint
DMO: Cape Metro
DMO: Overberg
Ms. B Sakawuli
DMO: Cape Winelands DMO: West Coast
Ms. I Michaels
DMO: Eden
DMO: Central Karoo
Mr. M Ngaka
Large Office
Cape Town
Khayelitsha
Large Office
Paarl
Large Office
George
Medium Office
Bellville
Wynberg
Mitchells Plain
Nyanga
Caledon
Medium Office
Stellenbosch
Worcester
Somerset West
Malmesbury
Vredendal
Medium Office
Oudtshoorn
Beaufort West
Mosselbay
Small Office
Grabouw
Bredasdorp
Swellendam
Small Office
Ceres
Robertson
Vredenburg
Citrusdal
Atlantis
Small Office
Plettenberg Bay
Laingsburg
Prince Albert
* Offices in red are modernised

6. High level summary: footprint and accessibility service points
Available
Comments
28 x Front Offices within 5 Districts and 1 Metro
1 x permanent contact point – Ladismith
27 x Connected Health Facilities
11 x Mobile Offices
1 x Bank - Standard Bank Canal Walk
1 x Provincial Office (sharing space with Cape Town Large Office)
Provincial Archive Facility established at Bellville Office
22 x Modernised Front Offices (11 urban, 11 rural) and 1x Bank
79% of our Offices are modernised
Stellenbosch and Grabouw earmarked for modernisation in 2018/2019 (rollover from 2017/18 financial year)
Out of the 23 local municipalities within the WC only 1 is without a DHA facility (Breedevalley)

7. Birth Registration and Identity Document Legislative Framework
Birth and Death Registration Act , 1992 (Act No. 51 of 1992) as amended
Regulations on the Registration of Birth and Deaths , 2014
Children’s Act, 2005 (Act No. 38 of 2005)
Identification Act, 1997 (Act No. 68 of 1997) as amended
Immigration Act, 2002 (Act No. 13 of 2002) as amended
Refugees Act, 1998 (Act No. 130 of 1998)

8. Stipulations on Birth Registrations and Identity Documents
Birth registration is the first point of entry into the National Population Register (NPR) with the allocation of a 13-digit unique identity number
By law a child must be registered within 30 days from the date of birth (Section 9 of the Act)
Any birth registered after 30 days is known as a Late Registration of Birth (LRB)
A child must always be present when the birth is registered ( the department is on the verge of biometric enrollment of children to secure identity)
Obtain written consent from the parent to register birth if the informant is other than the parent
Citizens 16 years and above who qualifies may apply for a South African identity document
Recognized Refugees in terms of Section 24 can also apply for Refugee Identity Documents

9. Birth Registration Requirements : Children born from South African Citizens and Age Categories
Age: 0 to 30 Days
Parent (s) identity documents
Marriage certificate (if applicable)
Proof of birth from hospital (DHA-24/PB)
Age: 31 days to 1 Year (LRB)
Approved by Office Manager
Age: 1 Year to 7 Year (LRB)
Supporting documents (i.e. Proof of birth from hospital, maternity certificate, letter from school)
Supporting documents must be verified prior to adjudication
Adjudicated by District committee (Chaired by District Manager Operations)
Turnaround times: 180 Days
Age: 7 Years and above (LRB)
Marriage certificate (where applicable)
Two photographs of the child
Fingerprints of child to be taken
Adjudicated by Provincial committee (Chaired by Provincial Manager)

10. Birth Registration: Children born from South African Citizens and Foreign Nationals
In addition to the above category, the following requirements will apply for children born from South African Citizens and Foreign Nationals:
Foreign Nationals must have a valid passport and visa or permit, which must be verified by the immigration section in terms of the Immigration Act, 2002 (Act No. 13 of 2002) as amended
Paternity test results not older than 3 months must be obtained from an approved National Health Laboratory Services (NHLS) paternity testing laboratories

11. Birth Registration Requirements : Abandoned or orphaned children
In terms of the Regulations informing the Registration of Births and Deaths, 2014 section 9 (1):
Notice of birth of an abandoned or orphaned child must be given by a social worker within 60 days of obtaining a court order in terms of section 156 of the Children’s Act, 2005 (Act No. 38 of 2005), and must be accompanied by the following:
“ (a) a court order issued by the children’s court;
(b) a certified copy of the identity document or a valid passport
and visa or permit of the social worker;
(c) where available, a certified copy of the identity document of
passport and visa or permit of the parents of the child;
(d) where available, a certified copy of the death certificate of the
parents of the child; and
(e) a social workers’ report that was presented to the children’s
court “

12. Birth Registration: Designated offices for adjudication of Late Registration of Birth (LRB)
The following 11 dedicated offices in the province have been identified for late registration of birth adjudication:
Beaufort West
Bellville
Caledon
Cape Town
George
Khayelitsha
Malmesbury
Paarl
Stellenbosch
Vredendal
Worcester

13. Identity Document Requirements
First Time Issuance
Birth Certificate of the child
ID book/Smart ID card of the (parent/Informant/Guardian)
Child must be accompanied by a parent
Proof of residence (where it is available) or provide residential address.
No payment required.
First Time Issuance when Both Parents are Deceased
Death Certificate of the late parent
Child must be accompanied by the (Informant/Guardian)
The guardian must be in possession of the Legal Documents (Court order, Foster care order) NO Affidavit
Online verification report of the (Informant/Guardian) must be attached with supporting documents
Proof of residence (where it is available) or provide residential address

14. Identity Document Requirements
Elderly 60 Years and Above
Green Bar-Coded Identity Document / Affidavit in case the Green Identity Document is lost
Proof of residence (where it is available) or provide residential address
Marriage certificate if married (Marriage Verification Status)
Divorce decree if divorced (Divorce Verification Status)
No Payment Required.
Other Citizens
Green Bar-Coded Identity Document / Affidavit in case the identity document is lost
A fee of R will be required.

15. Thank you
Questions & Comments