1. Executive Administrative Assistant
Complete Invitations
A D J U T A N T G E N E R A L S C H O O L
June 2019
Executive Administrative Assistant

2. Terminal Learning Objective
A C T I O N
Complete Invitations
C O N D I T I O N
S T A N D A R D

3. Terminal Learning Objective
A C T I O N
In a classroom environment, given a computer with internet access, scenarios, invitation templates, and DA Pam
C O N D I T I O N
S T A N D A R D

4. Terminal Learning Objective
A C T I O N
C O N D I T I O N
S T A N D A R D
Create an E-Invite account, prepare a formal invitation, and prepare a response to an invitation without error.
Learning Domain: Cognitive - Apply

5. Enabling Learning Objective A
A C T I O N
Prepare Invitations
In a classroom environment, given a computer with internet access, scenarios, invitation templates, and DA Pam
C O N D I T I O N
S T A N D A R D
Create an E-Invite account, and prepare a formal invitation without error.
Learning Domain: Cognitive - Apply

6. Categories of Events UNOFFICIAL OFFICIAL Official
Luncheons, dinners, cocktail parties, and buffet dinners, require an INFORMAL invitation.
OFFICIAL
Ceremonies, receptions, luncheons or dinners, dances, weddings, and changes of command, require a FORMAL invitation.
Official

7. Formal Invitations Engraved Semi-Engraved Formal Written
Telephone call w/ “To remind” card
Telefax
E-Invitations
Official

8. Engraved Most formal and expensive type of invitation
Very special occasions
Large number of guests (35 or more people)
Sufficient time to print invitations
Official

9. Engraved (example)

10. Adaptable to any date or occasion
Semi-Engraved
Adaptable to any date or occasion
Much less expensive than fully engraved invitations
Used when there is a moderate guest list
Used by people who entertain frequently

11. Semi-Engraved (example)

12. 01 02 03 04 Formal Written Used only if preferred
Used only if preferred by host/hostess
Used only if preferred 01
Used when size of function does not make preparation burdensome (10 or less attendees) 02
Gives a personal touch 03 04
Same format as an engraved invitation

13. Formal Written (example)

14. 01 02 03 04 05 Telephone call Used only if preferred
Host, hostess, aide, or secretary may place call
Used only if preferred 01
Usually used for small affairs 02
Usually used if there is not enough time to mail invitations
ives a personal touch 03 04
“To remind” card sent only to invitees who indicate they will attend the function 05
Can be used for formal events

15. Telephone call (example)
“THIS IS GENERAL SMITH’S OFFICE. THE GENERAL AND MRS. SMITH INVITE GENERAL AND MRS. CHAPMAN TO A LUNCHEON IN HONOR OF SIR CECIL JONES, MEMBER OF PARLIAMENT, ON FRIDAY, THE TENTH OF SEPTEMBER AT ONE O’CLOCK. THE UNIFORM IS DRESS UNIFROM FOR MILITARY AND INFORMAL FOR CIVILIANS. THIS WILL BE HELD AT THE FORT JACKSON OFFICERS’ CLUB. MY NAME IS SPC DOE AND MY NUMBER IS 751-XXXX.”

16. “To Remind” card (example)
In honor of Sir Cecil Jones
Member of Houses of Parliament
General and Mrs. John Smith
request the pleasure of the company of
General and Mrs. Chapman
at luncheon
on Friday, the tenth of September
at one o’clock
Fort Jackson Officers’ Club
Uniform
Class A
To Remind Civilian informal

17. Telefax (Fax) 1 2 Used when time is limited.
Used to notify of a future event (followed up by an invitation closer to the event).

18. Ability to save and edit the invitations
Free service for any DoD or U.S. Government entity Used only if preferred 01 02
Professional and easy to use
Ability to save and edit the invitations
Automatic recording of R.S.V.P 03 04
Ability to save and edit the invitations

19. Formal Invitations 1 2 3 Personal note Telephone
Short message on Calling or Formal Card

20. Formal Invitations (example)

22. 1. What are the six types of formal invitations?

23. 1. What are the six types of formal invitations?
Engraved, semi-engraved, formal written, a telephone call followed by a “To Remind” card, telefax, and e-invite.

24. 2. What type of invitation might be practical for a large, change of command ceremony, two months away, and why?

25. 2. What type of invitation might be practical for a large, change of command ceremony, two months away, and why?
Engraved, possibly semi-engraved; because they will be sent to a large group, and there is enough time for preparation and for the invitees to respond.

26. Prepare an Invitation

28. 1. What telephone call doesn’t required a “To Remind” card?

29. 1. What telephone call doesn’t required a “To Remind” card?
Engraved, possibly semi-engraved; because they will be sent to a large group, and there is enough time for preparation and for the invitees to respond.

30. 2. How can you specify a desired reply to an informal invitation?

31. 2. How can you specify a desired reply to an informal invitation?
“R.S.V.P.” or “Regrets Only”

32. 3. What color ink would you use on a Semi-engraved card?

33. The same color as the engraving
3. What color ink would you use on a Semi-engraved card?
The same color as the engraving

34. Enabling Learning Objective A
A C T I O N
Prepare Invitations
In a classroom environment, given a computer with internet access, scenarios, invitation templates, and DA Pam
C O N D I T I O N
S T A N D A R D
Create an E-Invite account, and prepare a formal invitation without error.
Learning Domain: Cognitive - Apply

35. Enabling Learning Objective B
A C T I O N
Respond to an Invitation
In a classroom environment, given a computer with internet access, scenarios, invitation templates, and DA Pam
C O N D I T I O N
S T A N D A R D
Prepare a response to an invitation without error.
Learning Domain: Cognitive - Apply

36. Accept a formal Invitation
Colonel and Mrs. Robert Fields
accept with pleasure
the kind invitation of
General and Mrs. Brown
at dinner
on Friday, the fifth of June
at six-thirty o’clock

37. Accepting Invitations1
Dinner – at dinner
Cocktail party – for cocktails 2 3
Cocktail buffet – for a cocktail buffet

39. 1. How soon should you respond to a formal invitation?

40. 1. How soon should you respond to a formal invitation?
Within 48 hours

41. 2. What is on the invitation if the host only wants to know if you’re not coming?

42. Regrets only
2. What is on the invitation if the host only wants to know if you’re not coming?

43. Regret a Formal Invitation

44. Enabling Learning Objective B
A C T I O N
Respond to an Invitation
In a classroom environment, given a computer with internet access, scenarios, invitation templates, and DA Pam
C O N D I T I O N
S T A N D A R D
Prepare a response to an invitation without error.
Learning Domain: Cognitive - Apply

45. Practical Exercises You may use all notes and handouts
You have 2 hours to complete the PE
Turn in PE and take a break

46. End of Lesson Test You may use all notes and handouts (NO PEs)
You have 2 hours to complete the PE
Turn in PE and take a break

47. Terminal Learning Objective
A C T I O N
Complete Invitations
In a classroom environment, given a computer with internet access, scenarios, invitation templates, and DA Pam
C O N D I T I O N
S T A N D A R D
Create an E-Invite account, prepare a formal invitation, and prepare a response to an invitation without error.
Learning Domain: Cognitive - Apply