1. Gradebook
Faculty User Manual

2. Table of Contents

3. Table of Contents

4. Where do I start?
You can access Gradebook through the Faculty section in WebAdvisor.
This is the screen you should see when you log into faculty.

5. Cross listed section (1731)
Creating Gradebook
The Gradebook has not yet been set up for this selection. You must first go to the Gradebook Setup Wizard to create the Gradebook.
1. Select “Gradebook Select Section” Choose correct course information
**Remember, you must always choose the primary section** 2. 1.
The section number determines if you are choosing a primary or cross listed class.
Primary Account (BEN03)
Cross listed section (1731)

6. Steps 3 & 4 3. Select “Setup Wizard”
4. Option 1: Create Gradebook Manually

7. Warnings Warnings: Do not ignore this warning!
Ignoring this warning can cause issues with gradebook, to include not submitting all required information. To correct this, you will have to delete all entered information, delete the gradebook and create a new one.

8. Steps 5: Overall Calculation
5 Select:Set Overall Calculation Method

9. The Drop down menu will show all three options
Calculation Method
Method for calculating grades
Assignment Points
Assignment Weighting
Category Weighting
The Drop down menu will show all three options

10. Assignment Points Grading by Assignment Points
Use the Assignment Points if you simply want to add up all of the points that a student earns and divide them by the number of possible points to determine a percentage grade. Thus, an assignment is weighted based on the number of points it is worth, compared to the total points for all assignments.
The grade calculation is:
( )/( ) = 80.00%, or
(sum of earned points)/(sum of possible points) = Percentage Grade
Follow these steps to set up grades based on assignment points:
Step 1. On the Overal Calculation Method form, select Assignment Points as the overall calculation method.
Step 2. On the Assignment Categories form, complete the Assignment Category table by entering an Assignment Category Description, Possible Points per Assignment, and any other desired options.
Step 3. If you want to factor attendance or participation into the grade, enter point values for those.

11. Calculation: Assignment Weighting

12. Assignment Weighting Grading by Assignment Weighting
Use Assignment Weighting as the calculation method if you want to give each assignment a percentage, indicating the weight that it bears out of the total grade. The percentage earned for each assignment is multiplied by the weight assigned to the assignment. If the total weight of all assignments adds up to more than 100, a relative weight is calculated for each assignment, which balances the assignments to a total weight of 100.
Suppose you set up assignment weights as:
Test #1 30%
Test #2 30%
Quiz #1 20%

13. Assignment Weighting Cont.
Quiz #2 20%
The grade calculation is:
((50/100)*0.30)+((180/200)*0.30)+((17/20)*0.20)+((73/80)*0.20)=77.25% Or
((Test 1 earned/Test 1 possible)*Test 1 weight)+
((Test 2 earned/Test 2 possible)*Test 2 weight)+
((Quiz 1 earned/Quiz 1 possible)*Quiz 1 weight)+
((Quiz 2 earned/Quiz 2 possible)*Quiz 2 weight)=Percentage Grade
Follow these steps to set up grades based on assignment weight:
Step 1. On the Overall Calculation Method form, select Assignment Weighting as the overall calculation method.
Step 2. On the Assignment Categories form, complete the Assignment Category table by entering an Assignment Category Description, Assignment Weight, and any other desired options.
Step 3. If you want to factor attendance or participation into the grade, enter the weight for those.

14. Calculation – Category Weighting

15. Category Weighting Grading by Category Weight
Use the Category Weighting method if you want to group assignments together and want each assignment grouping to contribute a certain percentage to the final grade.
In this weighting method, assignments are grouped into categories, and each category is given a weight that indicates how much that group of assignments influences the final grade. The total of the category weights adds up to Within the category, use an assignment points or assignment weighting method to calculate the percentage grade for the category.

16. Category Weighting Cont.
Suppose you set up the category weights as:
Tests 60%, Quizzes 40%
The grade calculation is:
((50+180)/( ))*0.60)+(((17+73)/(20+80))*0.40)=82.00%, Or
((total earned test points/total possible test points)*test weight)+
((total earned quiz points/total possible quiz points)*quiz weight)=
Percentage Grade
Follow these steps to set up grades based on category weight:
Step 1. On the Overall Calculation Method form, select Category Weighting as the overall calculation method.
Step 2. On the Assignment Categories form, complete the Assignment Category table by entering an Assignment Category Description, Category Weight, and any other desired options.
Step 3. If you want to factor attendance or participation into the grade, enter the weight for those.

17. Define Grading Scale

18. Disregard these grades
Define the conversion of calculated percent to Letter Grade.
If you run out of space, choose the more row options at the bottom and press submit.
Note:
Disregard these grades

19. Define Assignment Categories

20. Check each box to prevent grade miscalculation
Set up Category Attendance and Participation which will determine how grades are calculated in Gradebook.
ALWAYS!!!
Check each box to prevent grade miscalculation
Optional

21. Drop Down men u gives you options for student viewing.
NOTE: The Attendance and Participation points are optional.
Drop Down men u gives you options for student viewing.
N-Unreported
D-Description Only
Y-Description & Score

22. Default Assignment Possible Points: Enter the possible points that can be earned for the assignments in this category.
Default Assignment Weight: Enter weight for assignments that carries out of the total or category grade. **Only to be used with Assignment Weighting as the overall or assignment category**
Quantity to Create Now: Enter number of assignments to create for a category 1. 2. 3.

23. Update the Assignments

24. Must remove ALL grades before assignment can be deleted
EX: Sorted by Sequence Numbers
Must remove ALL grades before assignment can be deleted

25. Gradebook Copy Access

26. Gradebook can only be copied if using for the same course
Gradebook Copy Access
By checking this box, this will allow other faculty members to copy your gradebook, including the cross-listings.
Gradebook can only be copied if using for the same course

27. Set Display Options Set up
which students are displayed in the Gradebook
how assignments are sorted
check to see if students have access to their Gradebook

28. Set Display Options cont.
Select what students can view:
N – Unreported
D – Description Only
Y – Description & Score
Can sort by:
Assignment Category
Due Date
Description
Sequence Number

29. Cross-Listed Sections

30. Applies to military students only & must be done for each course/term

31. Attendance

32. Select date to enter attendance

33. Click “submit” the second time to go back to calendar.
Select “present” & click “submit” one time to change active students to present.
Click “submit” the second time to go back to calendar.

34. **SKIP**
**SKIP**

35. Permanently Delete Gradebook
Must remove ALL grades before gradebook can be deleted

36. Instructor Comments
Comments can be left for the student to view or for internal use only.
Select “Gradebook Select Section”.
Choose correct course information.
Select “Grade Report”. 2 3 1

37. Student Emails & Comments
1. Select the student from the Gradebook Grade Report.
2. Send:
to student
enter comments to students
and/or enter internal comments 2a 2b 2b 1

38. Gradebook Grade Report
Select Gradebook Select Section and then select the course.
Select Grade Report.
You can view the entire Gradebook Grade Report or click on any student to view detailed information.
EXAMPLE:
Detailed version

40. Final Grading Select Assignment Scoring from the Gradebook menu.
Click on the assignment for entering grades. 1 2

41. Final Grading
Select Final Scoring from the Gradebook menu to post the grades at the end of the course.
Review the final grades and then enter the verified grade in the Final Grade column. Click submit. 2 1

42. Gradebook Tips
Setting up a gradebook using a previous course (slides 5-6)
Select Gradebook Select Section. You will then click on the Setup Wizard option and select Option 4. Next, select the gradebook that you want to use. This will work when using the same gradebook functions, i.e. grade calculation, assignment categories, etc. (Click on the drop down menu arrow for course listings.)
Cross-listed sections (slides 29-30)
Create the gradebook using the primary section as opposed to using the cross-listed section. You will then be able to merge cross-listed section(s) into the primary section.
Each cross-listed section will need to be added to each gradebook at the beginning of the course by clicking on the “Include Cross-Listed Sections” link and checking each cross-listed group.
If a gradebook is created for a cross-listed section, it will need to be permanently deleted before it can be merged into the primary section as stated above. (NOTE: All grades will need to be removed before the gradebook can be deleted.)

43. Gradebook Tips Category Weighting (slides 15-16)
Gradebook using Category Weighting as the overall calculation method can have categories setup as Assignment Weights or Assignment Points.  Problems occur when using Assignment Weights as a calculation method for a category when the Assignment Weights do not equal100.  If the Assignments Weights total is below or above 100, the relative weight will be calculated for each assignment within that category, possibly causing a calculation error.
For additional information and example of Category weighting, double click this link

44. Gradebook Tips Excuse blank scores (slide 20)
Select the Define Assignment Categories link and check the “Excuse Blank Scores” to prevent a grade miscalculation. Without the checkmark, all ungraded scores will receive a grade of “0” until the correct grade is posted by the instructor. This will provide a false GPA.
Low Scores to Drop (optional) (slide 20)
Enter the number of assignments that you want to drop, if desired.
Assignment Scoring (part of the Gradebook menu)
Assignment grades will be entered by clicking on each assignment.
Final Grading (part of the Gradebook menu)
The gradebook will keep track of the student’s grades as they are entered. The final grade will be posted as calculated by the instructor’s grade input throughout the course. Each instructor will need to submit the final grade verification to confirm the course grade for each student.

45. Gradebook Tips Assignment Setup (slide 24)
Assignments can be sorted using the following options:
Assignment Category – Automatically assigned by the computer
Assignment Description – Alphabetically by assignment
Due Date – Sorted by due date of each assignment
Sequence – Order in which assignments are given
Gradebook Attendance Calendar (slides 31-32)
Select each date to enter the attendance. Set the attendance status to “Present” using the drop down menu. Click “submit” one time. This will keep you on the same page and will show all actively enrolled students as “present”. You can then change individual students as necessary, such as late or absent. Once you click “submit” the second time, you will be directed back to the Gradebook Attendance Calendar.
You can enter comments in the “Internal Comment” section as you deem necessary. This will be viewable only by you as the instructor.

46. Gradebook Tips Extra Credit
Idea #1- Setup a category “Extra Credit” with “Excuse Blank Scores” set to yes (any assignments not scored won’t count against grade) and make an assignment set to “Unreported”.  Once a student completes the extra credit assignment, set the “Report View Override” to “Description and Score” and score the assignment.  Doing so will allow the student to see the score count against their grade and this feature won’t affect any other student.  In other words, the “Report View Override” only affects the student it was used for. 
Note – If the student’s score for an extra credit is lower than their grade at the time, it will bring their grade down.
Idea #2- Additional points can be added to the final score with recommended comments explaining the extra credit points for future reference.

47. Points of Contact Name Title Phone Email Beatrice Aponte
Application Information Specialist/Trainer
(254)

48. Gradebooks Created by Beatrice Aponte
Application Information Specialist/Trainer
Issued August 18, 2015 ◊ Revised August 8, 2019
Effective Spring 2016