1. Writing a Professional Email
Technical Writing
Honors Language Arts 10

2. Our Goal
You will write a professional requesting information about a career of interest.

3. Preparation Steps
Your needs to be well thought out, because careless s do not invite careful responses.
Ask yourself these questions and make sure you know the answers before writing your
Why am I writing this?
What exactly do I want the result of this message to be?

4. Parts of an Email To: From: Subject Line: Carbon Copy (CC):
Blind Carbon Copy (BCC):
Message:
Closing:

5. This is the To: box in Gmail.
This line is at the top of the , and it is where you write the address of the person you are sending your to.
This is the To: box in Gmail.

6. From:
This is at the top of the page, and it is where you put your address.
Not all accounts show this as it is usually automatic.
This is where “From:” usually shows up in an account.

7. Subject Line:
This is where you type the subject of your . It should be no more than three words, but should accurately explain the purpose of your .
This is an urgent and it is clear in the subject (a Gmail account)

8. Carbon Copy (CC):
You carbon copy people to receive a copy of your message, but know that the list of CC recipients is visible to all other recipients of the message.
This is also at the top of the page, and is where you list any s of other people who would benefit from seeing your .
CC is usually the second line in an account.

9. Blind Carbon Copy (BCC):
Sometimes you have to find the option of BCC in your account (this example is from Outlook 2003)
Recipients listed in the BCC field receive a copy of the message, but are not shown on any other recipients copy.
In what situations would someone use this?

10. Message: This is the large space where you type your formal email.
The message is very similar to the writing style of a professional business letter.

11. Closing Same as the professional business letter with some exceptions:
You do not need a signature, just simply type your last name.
If you are requesting items for mailing purposes, include your address directly after your name:
Rebekah Moll
8001 Able St. NE
Spring Lake Park, MN 55432

12. Tips for writing a Successful Email!
Write a meaningful subject line
Keep the message focused and readable
Identify yourself clearly
Proofread
Keep the to one page

13. 1. Show a meaningful Subject Line.
Make it easier for your recipient to immediately understand why you sent them an .
Your message should accurately describe the content.
It should be no longer than 3 words and should elicit a response

14. 2. Keep the message focused and readable.
Use standard capitalization, punctuation, and spelling!!!
Skip lines between paragraphs-like a business letter!
Use Times New Roman, size 12 font-like a business letter!

15. 3. Identify Yourself Clearly
Always include your name, occupation, and any other important identification information in the first few sentences.
Your name needs to come in your first line!!!

16. 4. Proofread Take the time to make your message look professional.
Show a draft to someone else to make sure that it makes sense.
EDIT AND REVISE!!!

17. 6. Keep the email to one page
No one wants to read ridiculously long s!
Think one page-like a business letter!
They may run away and never read it!