1. Kick-Off meeting BlueBio
The Research Council of Norway - Lysaker, Oslo

2. Practical information
Time
Task
09:00 – 09:30
Registration
Welcome, aim of the meeting, current state, tour de table (Fridtjof Unander, RCN)
European Commission Update (tbc)
BlueBio basic principles and the value chain approach (Kristin Thorud, RCN)
Call implementation (JÜLICH / UEFISCDI)
Joint co-funded Call
WP2: Preparation and launching the co-funded call (JÜLICH)
WP3: Evaluation and selection of proposals (UEFISCDI)
11:00-11:15
Coffee break
Preparation for the Brokerage Event (Hanna Lee Behrens, RCN)
H2020 Grant Agreement, Legal and Financial Issues (Kristin Thorud, RCN)
Financing issues
Reporting
Consortium Agreement (Kristin Thorud, RCN)
Financial provisions
Updates
12:30 – 13:30
Lunch
WP overviews and work plan by WP leader
WP1: Management (RCN)
WP4: Follow-up and monitoring of projects resulting from the co-funded call (AEI)
WP5: Communication, Exploitation and Dissemination of the results (RANNIS)
WP6: Additional calls (MI)
WP7: Related activities (CNR)
WP8: Ethics requirement (RCN)
15:30 – 15:45
Consortium management (Kristin Thorud, RCN)
Involvement in additional activities
WP-WP collaboration
Next Consortium Meetings (Kristin Thorud, RCN)
AOB (All)
Practical information
WiFi
Fire escape
Lunch, fruit, cake, Coffe/Tea/Water
Toilets

3. Tour de Table
Attending in person
Participating on Skype
Excused

4. BlueBio basic principles and the value chain approach
What are we – What do we mean with Blue Bioeconomy?
Who are we?

5. Call implementation - 19 725 555 € - 29 304 647 €
Includes both marine and freshwater bioresources as well as synergies with land-based production Priority area 1: Exploring new resources Priority area 2: Exploring improvements in fisheries and aquaculture Priority area 3: Exploring synergies with other sectors Priority area 4: Exploring Biotechnology and ICT Projects will have to address Responsible Research and Innovation (RRI) issues, i.e. stakeholder dialogue about safety and sustainability of food, acceptable products, policymaking, professional skills, training, mobility

6. H2020 Grant Agreement - Signed 16 October 2019 Amended 14 December
Financing issues
Minimum total call budget: €
First pre-financing payment: 7 January: ( € - Guarantee Fund € )
Second pre-financing payment: (Month 21-23)
Requested Contribution for EU-Top-Up €
Requested Administrative Contribution (Unit Costs and indirect costs) €
Maximum Grant amount €
The Grant Agreement was based on the proposal, with amemndments based on the evaluation prosess. Change in deliverables, milestones, and list of risks to the project. Lost Argentaina, later also France, added an Ethical workpackage.

7. H2020 Grant Agreement Reporting and deliverables
RP 1 from month Art 20.2
Technical report
Ranking list
Observers report on evaluation
Joint selection list
Commitment on availability of funds
Statement on use of first pre-finansing
RP 2: from month Art 20.4
Final technical report
Final financial report
Annual information on cumulative expenditures
Deliverables Art.19
Information on the call
Information on each selected project at end of selection and at end of project
Progress report month 36
Other deliverables
Obligation to provide information upon request Art.17
Obligation to keep records and other supporting documentation Art. 18
Actual costs, Unit costs, Documentation of accounting practices, Time records for personnel costs

8. Consortium Agreement Update
Green- corrections for things that have happened (e.g. changes of person and organisations (budget implications), spelling errors etc.);
Blue- for clarifications as requested by members of the consortium;
Red- for changes in content.

9. Consortium Agreement Financing issues
Implementation costs for BlueBio
1,640,000 €
Travel/subsistence costs for participation to network meetings
155,000 €
Reserve Fund
165,000 e
Total administrative budget
1,960,000 €
Available top-up of project in the co-funded call
6,054,647 €
Maximum Grant amount from Funding Authority
8,014,647 €
Table 4

10. Consortium Agreement Financing issues
Year
Prognostic cash flow from Funding Authority
Available top-up share for funded projects
Implementation costs
Travel and partici-pation in networking
Reserve fund
Accumu-lated payments
2018
1,202,197
165,000
2019
656,000
31,000
852,000
2020
5,610,253
319,197
4,861,253
883,000
6,719,450
2021
6,750,450
2022
6,781,450
2023
6,812,450
2024
874,197
328,000
8,014,647
Total
6,054,647
1,640,000
155,000
Table 8

11. Consortium Agreement Financing issues – First prepayment to partners
Transfer to organisation
Travel + PM
Kept for direct costs
RCN
99 000
60 000
7 600
22 400
36 000
FWO
1 000
HERMES
MZO
IFD
ETAG
MEM
MMM
BMBF
JUELICH
70 000
6 800
BMEL
BLE
GSRT
5 400
Transfer to organisation
Travel + PM
Kept for direct costs
RANNIS
14 600
80 000 MI
35 000
2 000
SFI
1 000
CNR
41 000
10 000
MIUR IN
FCT
5 000
FRCT
UEFISCDI
49 000
72 000
4 000
CDTI
AEI
37 000
6 400
VGR
FORMAS
MCST
JPI Oceans
TOTAL

12. Consortium Agreement Oversubscription rate for stage 1 2
Minimum total call budget = €
Available top-up of projects in the co-funded call = €
Initial national call contribution = €
Indicative additional national call contribution = 8,636,271 €
Maximum national call contribution = €
Maximum total call budget = €
Three times oversubscription (two times for Greece) of
Initial national/regional call contribution = €
Maximum national/regional call contribution = €
Three times oversubscription rate from stage 1 to 2 is a very standard oversubscription rate, allowing for enough competionon i stage 2, but not too many from each partner, that could result in one country having too many projects in the competion for ranking list – if one country is very success ful, we could risk that it blocks the ranking list if it runs out of money too early – so the tree times is related to the seum of funds necessary to release the top-up from the EC. In our case, we have a large additional national call contribution. This means that if we only have oversubscription of the initial sum of money, we risk not having enough apppliction to fund the additional projects. However, if we increase the oversubscritopn, we may risk to loose EU-monye, if one country runs out of money by being partner in too many good projects.

14. WP 1 Coordination and management
Task 1.1 Administrative project management /coordination
Task 1.2 Financial Management – Accounting procedures and transfer of money - need bank accounts
Task 1.3 Internal communication and decision structure Meetings, Value chain supervisors, WP5-dialogue
Task 1.4 Stakeholder engagement – Stakeholder engagement plan and Advisory Board – inform – consult – involve - collaborate
Requests for participation from other partners

15. Level of engagement with stakeholders

16. WP 1 Coordination and management
Deliverables;
Due Date (month) (actual)
D1.1 Short annual progress reports to the consortium
D1.2 Short annual progress reports to the consortium
D1.3 Short annual progress reports to the consortium
D1.4 Short annual progress reports to the consortium
D1.5 Report on cumulative expenses incurred
D1.6 Report on cumulative expenses incurred
D1.7 Report on cumulative expenses incurred
D1.8 Report on cumulative expenses incurred
D1.9 Report on cumulative expenses incurred
D1.10 Progress report to the Commission

17. WP 8 Ethics requirements
Deliverables Due Date: month - actual D8.1 POPD -Requirement No. 1 Appoint Data Protection Officer D8.2 GEN - Requirement No. 2 Appoint Independent Ethics Advisor D8.3 GEN - Requirement No. 4 - Report D8.4 GEN - Requirement No. 7 - Report

18. Consortium management WP-WP collaboration O

19. Consortium management Internal Communication WP-WP collaboration

20. Increasing the impact of European Investments in marine and maritime research
Substantially contribute to the ERA on Blue Bioeconomy, building a BlueBio Knowledge Community, based on three legs
our network of programme owners and programme managers,
a network among funded projects, facilitating knowledge exchange and capacity building, potentially linked with other transnational, thematically related projects
a network of stakeholders as outlined in the Stakeholder Engagement Plan and the Communication Workplan.

21. Next Consortium Meetings
Call Steering Committee (selection meetings)
Executive Team
Consortium
Advisory Board
Early June
June?
End September
December
December?
Monthly calls with the whole consortium