1. Presentation of Guidelines for procurement at The University of Oslo Department of Psychology Tori N Sandlie Jacob M Landsvik

2. Public procurement
is regulated by The Public Procurement Act to prevent actions in the form of unethical behavior, violation of industry ethics, human rights violations, financial adultery and corruption
UiO is a member of The Ethical Trade Initiative, The Swan (the official Nordic ecolabel), Green Dot Norway plc. and Transparency Norway

3. Quality development of the purchase process
Assess the consequences and likelihood that unwanted incidents occur and implement risk mitigation measures
Risikostyring

4. National thresholds Trigger different procedures and guidelines:
< is not required to competitive tendering
e.g. single purchase, purchased once (but it is advised that a formal request is sent to 3-5 suppliers to ensure that the best offer is received)
> send your inquiry to the section for purchasing
> must be published throughout the EEA

5. The procurement process
NB! > must be published in Doffin/TED
No agreement
Startup of procurement / start-up meeting anskaffelsesprosess/oppstartmøte
Agreement
Mini-competition / Order in the e-commerce solution
Need
Value
Order in e-commerce / account string / receipt
Note! It is not allowed to divide the acquisition into smaller acquisitions to fall below the thresholds

6. –Category Team – interdisciplinary procurement team–
Involvement is “key”
"UIOs professional competence and the need for goods and services combined with the Purchasing Sections expertise, experience and creativity is the best starting point for a successful process - if it is planned"
Involvering
Det gode innkjøp
Fag-området
Innkjøp
Develop categorization strategies with proper organization and responsibility distribution between largest user and SI
–Category Team – interdisciplinary procurement team–

7. Involvement and procurement
Develop specification, requirements and criteria
New acquisition based on needs
Experience from previous contract
Create Request Basis & Contract
Check supplier requirements and prices
Offer submission and opening
Suppliers prepare offers
Publish
Evaluate against set criteria
Publish contract award
Assign contract
Establish an agreement
Manage any changes
Place items or services in order
Manage the agreement
Export contract data to the ordering system

8. Purchaser's Job No. Prevent Uncover Correct -errors and omissions
to ensure that UiO achieves the best price and quality available in the current market

9. Prevention Risk and vulnerability analyzes within the areas of
Electronic system support
Purchase to pay
The procurement process
Knowledge Building
Difi, Kluge Advokatkontor, SAS International, Anbud 365
Internal training – Super User Forum og Purchasing forum
Part time studies in Public procurement
Imposed use of system support

10. Uncover Follow-up of person with budget deployment authority
30 minutes meetings with all purchasing units 2 x per year
Invoice Verification
Tertial control of invoices over NOK 100,000 eks VAT.
Documentation is reported to all Faculty Directors
Purchase analysis
Annual Purchase Analysis
Continuous check of agreed price at invoiced price, contract coverage, contractual loyalty, use of correct agreements

11. Advisable corrections
Take corrective action after ROS analyzes
Provide assistance to faculties for improvements after comments made in the invoice control
Further develop and update templates etc.
Provide finance executives with relevant reports and consumption / consumption patterns, error buying and incorrect connection to buying from the existing framework agreements and so on

12. Documents for the management of procurement

13. Management requirements
The state's financial regulation
5.3 Procurement
The company, UiO, must establish systems and procedures to ensure that procurement of goods and services takes place in an efficient and responsible manner
Authorizations and organization of work must be documented, and methods and measures that intend to prevent, detect and correct errors and deficiencies in the systems and practices must be established

14. Changed behavior gives results
NOK 182 million.
Total savings the last 6 years
Of which 39 million is saved in the section of purchasing by reducing permanent positions, no use of consultancy services and 143 million in savings from better framework agreements
De siste 10 årene har vi jobbet systematisk med å rigge organisasjonen for å gjøre smartere og bedre innkjøp. De siste 5 årene har resultatene vist seg tydelig. Vi har spart 182 millioner kroner akkumulert.
(1143 millioner er penger spart på grunn av bedre rammeavtaler. 39 millioner er penger spart i innkjøpsseksjonen og i regnskapsavdelingen.)