1. Financial
Reporting

2. Financial Reporting
Please allow approximately 15 minutes to complete the course.
‘Reports that Support Claiming’
was the previous lesson in the series.

3. In this lesson, we’ll look at the:
Financial Report
Till Report
Bank Deposit Report
Items Sold Report
***Font Size 40 & 22 - Corbel

4. Prepayments made and prepaid amounts used Charges made and paid
Financial Report
The Financial Report provides comprehensive data for both meal counts and revenue, including:
Cash
Prepayments made and prepaid amounts used
Charges made and paid
Bank Deposit data.
Browse to Reports>Standard>POS>Financial and choose from the following criteria;
For ALL schools or each school.
Select a Date Range.
The Financial Report can be generated for
a Date Range
For ALL schools or each school
And as a consolidated Summary, a per school Summary, or Detailed by School, providing a breakout for each serving day.
As a Summary, a Per School Summary, or Detailed by School, providing a breakout for each serving day.

5. Total Revenue equals; Cash
Financial Report
The top section provides a recap of the report criteria you’ve chosen,
as well as the total # of reimbursable and non-reimbursable meals and Total Revenue for the Date Range selected. 
Total Revenue equals; Cash +
Prepaid Used
Charged
Reimbursement.
The Financial Report provides comprehensive data for both Meal Counts and transactions accounting, including Cash, Prepayments made and prepaid amounts used, Charges made and paid and Bank Deposit data.
The report can be generated in a number of ways, including Summary for a data range, Summary by Site, or detailed per site.
The top section provides a recap of the report criteria you’ve chosen
As well as the total # of reimbursable and non-reimbursable meals and revenue . 
Revenue includes Cash + Prepaid Used + Charged + Reimbursement.
The Meals section provides the Meal Counts for each Serving Period broken into each eligibility for reimbursable meal and providing the reimbursement amounts, while non-reimbursable meals are divided between student second meals, adult/teacher meals, and employees.  
Meals are further divided between Sale(or purchased)meals and Earned meals.  Earned meals provide no revenue beyond reimbursement.   
The Revenue section details each type of revenue, by Serving Period, Eligibility and Revenue type.
This example details Lunch Revenue for the date range you’ve chosen. Cash is cash taken, Prepaid is money that was previously deposited and used for purchases and Charged is the amount charged and now owed.
Subsections include Revenue from Reimbursable Sales,
Non- Reimbursable Meal Sales
and ala-Carte, with totals for each (both vertically and horizontally) and a Sum for the Totals.
The Payments section provides information on money applied to the account by eligibility.  
MyPayments is money applied through MyPaymentsPlus, and while it does affect liability, it does not impact the bank deposit.  
Deposits is money accepted through the line, and does impact the bank deposit. 
Total is the total money applied to account.  
The data is further broken down between Charges paid; payments used to pay off a negative balance;
and To Account; money added to positive accounts.
Cash Collections summarizes the Bank deposit report and requires that the manager enters the bank deposit every day.
Cash sales is the sum of the 3 cash columns in revenue.
Account Deposits equals the sum of the Deposits column in the Payments section.
Vending and Catering is manually entered by the manager in the bank deposit screen.
Adjustments displays any amount that was manually added or removed to a customer's account.  This amount does not affect total posted.
Total Posted is the sum of Cash Sales + Account Deposits + Vending + Catering – Refunds
Bank Deposit is the sum of the daily bank deposit amounts entered by the managers.
Variance equals Bank Deposit – Total Posted and represents the difference between the money deposited to the bank and the amount the system was expecting.  

6. The reimbursement amounts per eligibility and the total are provided.
Financial Report
The Meals section provides the reimbursable meal count for each eligibility and serving period.
Meals are divided into Sale (or purchased) and Earned. Earned meals provide no revenue beyond reimbursement.
The reimbursement amounts per eligibility and the total are provided.
Non-reimbursable meals are divided between student second meals, adult/teacher meals and employee meals.
The Financial Report provides comprehensive data for both Meal Counts and transactions accounting, including Cash, Prepayments made and prepaid amounts used, Charges made and paid and Bank Deposit data.
The report can be generated in a number of ways, including Summary for a data range, Summary by Site, or detailed per site.
The top section provides a recap of the report criteria you’ve chosen
As well as the total # of reimbursable and non-reimbursable meals and revenue . 
Revenue includes Cash + Prepaid Used + Charged + Reimbursement.
The Meals section provides the Meal Counts for each Serving Period broken into each eligibility for reimbursable meal and providing the reimbursement amounts, while non-reimbursable meals are divided between student second meals, adult/teacher meals, and employees.  
Meals are further divided between Sale(or purchased)meals and Earned meals.  Earned meals provide no revenue beyond reimbursement.   
The Revenue section details each type of revenue, by Serving Period, Eligibility and Revenue type.
This example details Lunch Revenue for the date range you’ve chosen. Cash is cash taken, Prepaid is money that was previously deposited and used for purchases and Charged is the amount charged and now owed.
Subsections include Revenue from Reimbursable Sales,
Non- Reimbursable Meal Sales
and ala-Carte, with totals for each (both vertically and horizontally) and a Sum for the Totals.
The Payments section provides information on money applied to the account by eligibility.  
MyPayments is money applied through MyPaymentsPlus, and while it does affect liability, it does not impact the bank deposit.  
Deposits is money accepted through the line, and does impact the bank deposit. 
Total is the total money applied to account.  
The data is further broken down between Charges paid; payments used to pay off a negative balance;
and To Account; money added to positive accounts.
Cash Collections summarizes the Bank deposit report and requires that the manager enters the bank deposit every day.
Cash sales is the sum of the 3 cash columns in revenue.
Account Deposits equals the sum of the Deposits column in the Payments section.
Vending and Catering is manually entered by the manager in the bank deposit screen.
Adjustments displays any amount that was manually added or removed to a customer's account.  This amount does not affect total posted.
Total Posted is the sum of Cash Sales + Account Deposits + Vending + Catering – Refunds
Bank Deposit is the sum of the daily bank deposit amounts entered by the managers.
Variance equals Bank Deposit – Total Posted and represents the difference between the money deposited to the bank and the amount the system was expecting.  

7. The Revenue section details each revenue type:
Financial Report
The Revenue section details each revenue type:
Meal Rev- Reimbursable Meals
Non-2nd and Adults meals
Ala Carte
by Serving Period and Eligibility.
Cash is received at the line.
Prepaid is money that was previously deposited and now used for purchases.
Charged is the amount charged to account for the date range.
The Financial Report provides comprehensive data for both Meal Counts and transactions accounting, including Cash, Prepayments made and prepaid amounts used, Charges made and paid and Bank Deposit data.
The report can be generated in a number of ways, including Summary for a data range, Summary by Site, or detailed per site.
The top section provides a recap of the report criteria you’ve chosen
As well as the total # of reimbursable and non-reimbursable meals and revenue . 
Revenue includes Cash + Prepaid Used + Charged + Reimbursement.
The Meals section provides the Meal Counts for each Serving Period broken into each eligibility for reimbursable meal and providing the reimbursement amounts, while non-reimbursable meals are divided between student second meals, adult/teacher meals, and employees.  
Meals are further divided between Sale(or purchased)meals and Earned meals.  Earned meals provide no revenue beyond reimbursement.   
The Revenue section details each type of revenue, by Serving Period, Eligibility and Revenue type.
This example details Lunch Revenue for the date range you’ve chosen. Cash is cash taken, Prepaid is money that was previously deposited and used for purchases and Charged is the amount charged and now owed.
Subsections include Revenue from Reimbursable Sales,
Non- Reimbursable Meal Sales
and ala-Carte, with totals for each (both vertically and horizontally) and a Sum for the Totals.
The Payments section provides information on money applied to the account by eligibility.  
MyPayments is money applied through MyPaymentsPlus, and while it does affect liability, it does not impact the bank deposit.  
Deposits is money accepted through the line, and does impact the bank deposit. 
Total is the total money applied to account.  
The data is further broken down between Charges paid; payments used to pay off a negative balance;
and To Account; money added to positive accounts.
Cash Collections summarizes the Bank deposit report and requires that the manager enters the bank deposit every day.
Cash sales is the sum of the 3 cash columns in revenue.
Account Deposits equals the sum of the Deposits column in the Payments section.
Vending and Catering is manually entered by the manager in the bank deposit screen.
Adjustments displays any amount that was manually added or removed to a customer's account.  This amount does not affect total posted.
Total Posted is the sum of Cash Sales + Account Deposits + Vending + Catering – Refunds
Bank Deposit is the sum of the daily bank deposit amounts entered by the managers.
Variance equals Bank Deposit – Total Posted and represents the difference between the money deposited to the bank and the amount the system was expecting.  
All columns and rows are totaled.

8. The Payments section details money applied to account.
Financial Report
The Payments section details money applied to account.
MyPayments are made by remotely by parents to student accounts.
Deposits are payments to account taken at the line or through the Solana website.
Total is the total of deposits to account, MyPayments + Deposits.
The Financial Report provides comprehensive data for both Meal Counts and transactions accounting, including Cash, Prepayments made and prepaid amounts used, Charges made and paid and Bank Deposit data.
The report can be generated in a number of ways, including Summary for a data range, Summary by Site, or detailed per site.
The top section provides a recap of the report criteria you’ve chosen
As well as the total # of reimbursable and non-reimbursable meals and revenue . 
Revenue includes Cash + Prepaid Used + Charged + Reimbursement.
The Meals section provides the Meal Counts for each Serving Period broken into each eligibility for reimbursable meal and providing the reimbursement amounts, while non-reimbursable meals are divided between student second meals, adult/teacher meals, and employees.  
Meals are further divided between Sale(or purchased)meals and Earned meals.  Earned meals provide no revenue beyond reimbursement.   
The Revenue section details each type of revenue, by Serving Period, Eligibility and Revenue type.
This example details Lunch Revenue for the date range you’ve chosen. Cash is cash taken, Prepaid is money that was previously deposited and used for purchases and Charged is the amount charged and now owed.
Subsections include Revenue from Reimbursable Sales,
Non- Reimbursable Meal Sales
and ala-Carte, with totals for each (both vertically and horizontally) and a Sum for the Totals.
The Payments section provides information on money applied to the account by eligibility.  
MyPayments is money applied through MyPaymentsPlus, and while it does affect liability, it does not impact the bank deposit.  
Deposits is money accepted through the line, and does impact the bank deposit. 
Total is the total money applied to account.  
The data is further broken down between Charges paid; payments used to pay off a negative balance;
and To Account; money added to positive accounts.
Cash Collections summarizes the Bank deposit report and requires that the manager enters the bank deposit every day.
Cash sales is the sum of the 3 cash columns in revenue.
Account Deposits equals the sum of the Deposits column in the Payments section.
Vending and Catering is manually entered by the manager in the bank deposit screen.
Adjustments displays any amount that was manually added or removed to a customer's account.  This amount does not affect total posted.
Total Posted is the sum of Cash Sales + Account Deposits + Vending + Catering – Refunds
Bank Deposit is the sum of the daily bank deposit amounts entered by the managers.
Variance equals Bank Deposit – Total Posted and represents the difference between the money deposited to the bank and the amount the system was expecting.  
Charges paid is the portion of the Total that went to pay off negative balances.
To Account is the portion of the Total that went as positive account payments.

9. The Cash Collection section calculates: Total Posted -Bank Deposit
Financial Report
The Cash Collection section calculates:
Total Posted
-Bank Deposit
= Variance.
Total Posted equals:
Cash Sales (the sum of the 3 Revenue cash columns). +
Acct. Deposits (the To Account total in the Payments).
Vending and Catering (entered by the manager in the bank deposit screen). -
Refunds (cash returned to the customer from the till).
Adjustments, ‘corrections’ made to a customer's account are not included in Total Posted.
The Financial Report provides comprehensive data for both Meal Counts and transactions accounting, including Cash, Prepayments made and prepaid amounts used, Charges made and paid and Bank Deposit data.
The report can be generated in a number of ways, including Summary for a data range, Summary by Site, or detailed per site.
The top section provides a recap of the report criteria you’ve chosen
As well as the total # of reimbursable and non-reimbursable meals and revenue . 
Revenue includes Cash + Prepaid Used + Charged + Reimbursement.
The Meals section provides the Meal Counts for each Serving Period broken into each eligibility for reimbursable meal and providing the reimbursement amounts, while non-reimbursable meals are divided between student second meals, adult/teacher meals, and employees.  
Meals are further divided between Sale(or purchased)meals and Earned meals.  Earned meals provide no revenue beyond reimbursement.   
The Revenue section details each type of revenue, by Serving Period, Eligibility and Revenue type.
This example details Lunch Revenue for the date range you’ve chosen. Cash is cash taken, Prepaid is money that was previously deposited and used for purchases and Charged is the amount charged and now owed.
Subsections include Revenue from Reimbursable Sales,
Non- Reimbursable Meal Sales
and ala-Carte, with totals for each (both vertically and horizontally) and a Sum for the Totals.
The Payments section provides information on money applied to the account by eligibility.  
MyPayments is money applied through MyPaymentsPlus, and while it does affect liability, it does not impact the bank deposit.  
Deposits is money accepted through the line, and does impact the bank deposit. 
Total is the total money applied to account.  
The data is further broken down between Charges paid; payments used to pay off a negative balance;
and To Account; money added to positive accounts.
Cash Collections summarizes the Bank deposit report and requires that the manager enters the bank deposit every day.
Cash sales is the sum of the 3 cash columns in revenue.
Account Deposits equals the sum of the Deposits column in the Payments section.
Vending and Catering is manually entered by the manager in the bank deposit screen.
Adjustments displays any amount that was manually added or removed to a customer's account.  This amount does not affect total posted.
Total Posted is the sum of Cash Sales + Account Deposits + Vending + Catering – Refunds
Bank Deposit is the sum of the daily bank deposit amounts entered by the managers.
Variance equals Bank Deposit – Total Posted and represents the difference between the money deposited to the bank and the amount the system was expecting.  
If the Cash sales + Acct Deposits + Vending + Catering – Refunds <> Total Posted, then a bank deposit has not been saved for a day in the date range.

10. Choose from the following criteria:
Till Report
The Till Report displays Till status, open and/or closed, and variance per terminal.
Choose from the following criteria:
When you run the Till Report you can choose whether to shown the
Denominations (the counts for coins and dollars entered by the Cashier).
For ALL or per Terminal.
For ALL or per school.
The Till Report can be generated for;
A Date Range
For ALL or each school
For ALL or each Terminal
Variance criteria include ALL, Matching, Over or Short amounts.
When you run the Till Report you can choose to shown the Denominations (the counts for coins and dollars entered by the Cashier).
For ALL, Open and Closed Tills.
For ALL, Matching, Over or Short variance amounts.
For a selected Date Range.

11. The Bank Deposit cannot be saved until all Tills are closed.
Till Report
Have your Manager’s review the Till Report daily, to assure Tills are closed and variances are acceptable.
The Bank Deposit cannot be saved until all Tills are closed.
The criteria you selected shows on top.
Your District Name
All Tills for all serving periods will display. 
Like all Solana Reports, you will choose criteria for the Till Report and these will show on top.
We encourage your Manager’s to review the Till Report daily, to assure Tills are closed properly and variances are within reason.
In fact, the Manager will not be able to save a Bank Deposit until all Tills are closed.
Other data provided included the Opening Till amount, Cash and Checks counted versus Posted and the variance for each.
Subtotals and Grand Totals are provided as well.
Note, Tills reflect under the meal period for which they are closed.  
Your District Name

12. Subtotals and Grand Totals are provided as well.
Till Report
Included is the Opening Till amount, Cash and Checks counted versus Posted and the variance for each.
Your District Name
Like all Solana Reports, you will choose criteria for the Till Report and these will show on top.
We encourage your Manager’s to review the Till Report daily, to assure Tills are closed properly and variances are within reason.
In fact, the Manager will not be able to save a Bank Deposit until all Tills are closed.
Other data provided included the Opening Till amount, Cash and Checks counted versus Posted and the variance for each.
Subtotals and Grand Totals are provided as well.
Note, Tills reflect under the meal period for which they are closed.  
Your District Name
Subtotals and Grand Totals are provided as well.
Note: The Cash/Check Posted amounts are calculated at the time the Till is closed, and will never change after that point, regardless of transactions being voided or tills being modified. 

13. The Bank Deposit Report criteria includes;
ALL or per School.
ALL, Saved, Modified or Late Status.
The Bank Deposit Report criteria includes;
Date Range
ALL or each School
ALL, Saved, Modified or Late Status
And ALL, Matching, Over or Short Variance.
ALL, Matching ,Over or Short Variance.
Date Range.

14. The Bank Deposit Report provides;
The criteria recap,
The Bank Deposit Report provides;
The criteria recap
And a per day display of data matching the Cash Collection section of the Financial Report.
Status be either Saved or Modified (if a change was made after the original Save) or Late (not saved on the day the Tills were closed).
The Comments entered by the Manager, if any, are shown here.
and a per day display of data matching the Cash Collection section of the Financial Report.
Overages are shown in Blue, shortages in Red.

15. or Modified (if a change was made after the original Save)
Bank Deposit Report
Status will be Saved
or Modified (if a change was made after the original Save)
or Late (not saved on the day the Tills were closed).
The Bank Deposit Report provides;
The criteria recap
And a per day display of data matching the Cash Collection section of the Financial Report.
Status be either Saved or Modified (if a change was made after the original Save) or Late (not saved on the day the Tills were closed).
The Comments entered by the Manager, if any, are shown here.
The Comments entered by the Manager,
if any, are shown here.
The total posted on this report is calculated at the time the report runs, and will reflect any voids or new sales. 
The Bank Deposit will only change if a user manually changes the amount in POS>Bank Deposits.

16. Items Sold criteria includes:
Items Sold Report
While not strictly a Financial Report, the Items Sold Report can provide valuable sales data, like the popularity of items you’re selling.
Items Sold criteria includes:
Method- Detailed by Site, Summary by Date or
Grand Summary
Reimbursement Type- either ALL or Reimbursable Meals, Meals (includes Adult and 2nd Meals) or A La Carte
School- ALL or per school.
Items Sold criteria includes;
Method- Detailed by Site, Summary by Date or Grand Summary
School- ALL or each
Serving Period- ALL or Breakfast, Lunch or Snack
Date Range
Reimbursement Type- either ALL or Reimbursable Meals, Meals (includes Adult and 2nd Meals) or A La Carte
And ALL or any Grade.
Serving Period- ALL or Breakfast, Lunch or Snack.
Date Range.
And ALL or any Grade.

17. Items Sold Report
Your choice of Reimbursement Type will determine where the totals will match on the Financial Report.
All – Total would match to the total POS revenue in the financial report for date/site.
Reimbursable Meals – Total would match the total Reimbursable Meal Revenue in the financial report.
Meals - Total would match the total Reimbursable Meal and Non-Reimbursable Meal Revenue in the financial report.
Ala Carte – Total would match the total Ala Carte Revenue section of the financial report.
While not strictly a Financial Report, the Items Sold Report can provide valuable sales data, like the popularity of Menu Products at a glance.
The criteria you select is shown on top
And the Serve Date is given if not a Summary report.
Data per items is provided
Cost per Unit is your cost, entered when creating you Menu Items
Quantity Used is multiplied by Price per Unit to calculate Total Price
A Total for all is provided.

18. Detailed by Site is a report for each site detailing each day.
Items Sold Report
The format of this report varies greatly based on the criteria you choose.
Detailed by Site is a report for each site detailing each day.
Summary by Date provides a report for each day detailing all items served at the sites selected.
Summary offers a lump sum total for all days and all sites selected.
The Serve Date is given if not a Summary report.
While not strictly a Financial Report, the Items Sold Report can provide valuable sales data, like the popularity of Menu Products at a glance.
The criteria you select is shown on top
And the Serve Date is given if not a Summary report.
Data per items is provided
Cost per Unit is your cost, entered when creating you Menu Items
Quantity Used is multiplied by Price per Unit to calculate Total Price
A Total for all is provided.
Cost per Unit is your cost,
entered when creating you Menu Items.
Quantity Used * Price per Unit =Total Price.
Data is provided for each item is sold in the date range.

19. While we’ve shown you Solana’s key Financial Reports, other reports, such as Journal and Transaction History may be useful to locate sales and transactions to individual accounts.
Please take some time to review all Solana reports to find the ones that will best suit your needs.

20. ‘Liability Reporting’ is the next lesson in the series.
Thanks again for your time and effort. It’s appreciated!
‘Liability Reporting’
is the next lesson in the series.