1. June 6, 2019 – Cash Returns to UD
Concur Training
June 6, 2019 – Cash Returns to UD

2. Cash Returns to UD

3. Personal Non-Reimbursable Charge – Cash Return to UD
Personal Non-Reimbursable Expenses – possible scenarios
Employee claiming Per DIEM but accidentally charged a meal on the UD credit card
Employee accidentally used the UD credit card instead of personal credit card

4. Personal Non-Reimbursable Charge – Cash Return to UD
Use the Details dropdown to select Totals
Employee claiming Per DIEM but accidentally charged a meal on the UD credit card
The charge for the meal will be deducted from the total Per DIEM due to Employee
Employee accidentally used the UD credit card instead of personal credit card
If there are no other expenses reimbursable to Employee, the total amount for the charge
This will create a voucher in Accounts Payable with a Negative Dollar Amount for the Employee

5. Use Cash Transmittal form to pay cash back
Use the Cash Transmittal form to pay cash back
For Cash to be applied correctly
Use SpeedType: L1NDTE
In the memo line enter Last Name, First Initial and Report Key from Concur
Select Scott Stewart as Purpose Code Approver from the drop down
Upon completion of the Cash Transmittal Form – Scott & AP team will record the payment against the Negative Voucher for the Employee referencing the Cash Transmittal REQ ID

6. UD-Detailed Report with Summary Data
Person Non Reimbursable Payments are handled centrally from L1NDTE for tracking purposes and will not hit the Department Purpose Codes.
Use the UD-Detailed Report with Summary Data to verify – there will be no allocations for personal non-reimbursable charge – always charged centrally to L1ACCR (for Credit Cards) or L1ADBC (for DBC cards)
L1NDTE is auto Populated

7. Cash Advance – Unused Cash Return to UD
Cash Advances are issued centrally through Purpose Code A2DCUR
Cash Advance Returns will also be processed centrally through A2DCUR
The expense will be posted to the Allocated Purpose Code when the Cash Advance is used
Cash Advance Return will create a voucher in Accounts Payable with a Negative Dollar Amount for the Employee
A2DCUR is auto Populated

8. Use Cash Transmittal form to pay cash back
Use the Cash Transmittal form to pay cash back
For Cash to be applied correctly
Use SpeedType: L1NDTE
In the memo line enter Last Name, First Initial and Report Key from Concur
Select Scott Stewart as Purpose Code Approver from the drop down
Upon completion of the Cash Transmittal Form – Scott & AP team will record the payment against the Negative Voucher for the Employee referencing the Cash Transmittal REQ ID

9. Unused Cash Advance Return
UD Detailed Report with Summary Data with Allocation Detail
Please Note: In this case Miscellaneous Account was used for ATM Fee Only because ATM fee was Not setup yet in Oct, It has been added since and is available Now
UDataglance view of Expense – Cash Advance Usage of $1.00 for pens posted for
Purpose Code: VPFN Acct Code:

10. Cash Advance - Unused Cash Advance Return
UDataglance view of Expense – Cash Advance Usage of $3.50 ATM fees posted for
Purpose Code: VPFN Acct Code:
Card Transactions will reflect Vendor Name in the Description field
Cash Advances will reflect Employee Name in the Description field
Pcard Holder in cases of Cash Advance is not displaying correctly, like in this example
Changes to display the correct Pcard Holder Testing has been completed
Will be Moved to PROD soon!

11. Cash Advance – Overspent
When the Employee had an expense that exceeded the Cash Advance Amount
The Expense will be posted to the Allocated Purpose Code in this case VPFN with the breakdown for cash advance
Amount Due to Employee will create a voucher with a positive amount and be paid to Employee from Purpose Code L1NDTE

12. Cash Advance – Overspent
UD Detailed Report with Summary Data with Allocation Detail
UDataglance view of Expense – Cash Advance of $1.00 and Spend of $9.00 posted for
Purpose Code: VPFN Acct Code:
Cash Advances will reflect Employee Name in the Description field.

13. Report to Monitor Cash Advance
The Department can monitor the Cash Advances for both UD Credit Card and DBC using this Report
Public Folders ‎> University of Delaware (p hd7) ‎> 01. Campus Users Reports - Version 2 UPDATED
11. All Cash Advances - with Date Prompt for CC & DBC (Issued and Completed)
Use Payment Type column to filter for UD Credit Card or DBC
Use the Cash Advance Status to monitor to have users complete the Cash Advance Report
Amount is displayed in the local currency in the Country where the Cash is withdrawn
Vietnamese Dong
$45 USD

14. Overdue Cash Advance NOT Returned
Will be reflected in Purpose Code L1NDTE
Reminders are sent from Concur
Scott Stewart from Accounts Payable team will follow up to collect Payment.
In the interim if there is any reimbursement payment going out to Employee – there will be a voucher with a positive amount that will be used to offset the voucher with the negative amount for the Employee.
In the below example user had a $19 Cash Advance Return from Concur Report Key 64
Then later a Reimbursement Request for $40.50 from Concur Report Key 341
User got paid $21.50
Example of Payment Voucher adjusted after completion of Cash Transmittal