1. P4P Roadshow Inverness, Tuesday 6th March
Welcome - Councillor Allan Henderson
Vice Convener of Highland Council / Chair of the Economy, Development and Infrastructure Committee

2. P4P Roadshow Inverness, Tuesday 6th March Overview – Neil Young
P4P Coordinator, Senscot

3. About P4P
P4P is an initiative, managed by Senscot, which supports social enterprises and the third sector to:
better access public contracts and other contracting opportunities
build partnerships and consortia.

4. Collaborative approach to tendering Increased skills and capacity
Increased sustainability

5. Our Partners

6. Procurement

7. 10 Stage Guide to Procurement
1.Understanding Your Market
2.Knowing Your Organisation
3.Finding Opportunities
4.Collaborative Working
5.The Selection Process & ESPD
6.Tender Procedures
7.The Bid Process
8.Writing Your Bid
9.Pricing
10.Evaluation & Continuous Improvement

8. Why Collaborate?
In response to changes in funding/contracting arrangements
To improve service offering or fill gaps, develop ideas, innovate
To extend service, geographically or in scope
To access funding or bid for contracts
To complement services
Increased efficiency, effectiveness and economies of scale

9. Case Study – CRNS Reuse Consortium
The CRNS Reuse Consortium comprises 17 accredited furniture reuse members.
The consortium supports local authority areas in providing 34 key household items through the Reuse Lot of the Scotland Excel Domestic Furniture and Furnishings Framework.
Currently supplying 3 local authorities: Fife, Aberdeen and Renfrewshire.

10. How to get started… first steps
Assess your readiness for collaborating with others
Appoint someone to lead the project
Identify potential partners and assess compatibility
Pre-start scoping and planning
Establish foundations for partner and stakeholder engagement

11. Models of collaboration
Managing Agent – one organisation leads but does not deliver any of the service themselves
Managing Provider – similar to managing agent but the lead organisation also delivers some of the services
Super Provider – this is a formally constituted consortium which is owned and run by the members
Informal Network – loose partnership of organisations where members maintain independence and control

12. Exercise 1: Cards on the table
Company A: More2Do
Company B: CareLocal
National Organisation (Scotland-wide), no presence in Inverness
Provide Supported Living service in Raigmore
Employ 600 staff across Scotland
Employ 15 carers all working locally
Support over 900 people throughout Scotland
Specialise in complex care. Also piloted a service specifically for LGBT clients.
Deliver a range of care services
Until recently, all services have been fully funded either in the form of grants or SLAs from LA
Have experience of winning and delivering contracts
No experience of tendering process
Turnover of £20m
Turnover of £400k

13. Opportunities / Strengths
Securing additional resources for the organisation or a project
Creating efficiencies / reducing costs
Giving organisations a stronger, united voice when speaking to funders / commissioners
Developing organisations’ skills and capability
Expanding the scale of our capacity to deliver
Improving the co-ordination and quality of services ‘on the ground’ – making them more joined up
Creating new ideas and services through collaborative thinking and doing
Improving long term sustainability of services
Better outcomes for our service users

14. Weaknesses / Threats
Outcomes do not justify the time and resources invested
Loss of flexibility in working practices
Complexity in decision-making and loss of autonomy
Diverting energy and resources away from core aims – ‘mission drift’
Damage to or dilution of your brand and reputation
Lack of awareness of legal obligations
Stakeholder confusion

15. What does P4P offer?
P4P supports social enterprises and third sector organisations to build partnerships and consortia, and to better access public contracts and other contracting opportunities. Services include:
1-1 support to develop partnerships or consortia – exploring different models of consortia; providing practical support to build effective consortia/partnership agreements.
1-1 support with writing tenders – for example, reviewing organisations’ tender documents or help to prepare a ‘tender library’ which enable you to build a bank of information relevant to your organisation and experience  
Support with carrying out research and evaluation in relation to procurement.
Events and workshops on collaboration and tender development
P4P website and online resources including the P4P 10 stage guide to procurement, guidance documents and templates to support organisations’ procurement journey and collaboration.

16. P4P Website 10 stage procurement guide
Resources and useful links pages
Upcoming events
Opportunities for the SE and third sector
Collaboration Toolkit

17. Collaboration Toolkit

18. Ready for Business (RfB) Third Sector Register
The P4P website hosts the refreshed Ready for Business Register; which incorporates details of Supported Businesses. The register, which is open access, is a searchable database of third sector suppliers.

19. Thank you for listening