1. AY 2019-2020 Senate Sabbatical Leave Committee Subash Jonnalagadda

2. Timeline
Deadline to declare your intent to apply for sabbatical: Friday, June 28 (before 5 PM)
Submit application to Department Sabbatical Committee for evaluation and Dean for Impact Statement: Monday, September 23
and hard copy submission to the senate sabbatical committee chair: Monday, October 14 (before noon).

3. Intent to Apply Deadline: June 28, 2019 (before 5 PM)
Declare your intent to apply for sabbatical by ing the information below to your Department Chair/Head, College Dean and Senate office and
Name:
Department:
Phone Extension:
Leave Period: Faculty must pick one of these four options.
Fall 2020,
Spring 2021,
Fall 2020-Spring 2021,
Spring 2021-Fall 2021. 
Deadline: June 28, 2019 (before 5 PM)

6. Complete Application Deadline: October 14, 2019 (before noon)
Cover page (use application form)
Abstract (approx. 100 words)
Narrative body
Purpose
Work to be accomplished
Projected results
Justification
Supporting documents
Complete CV
Dated copy of memo/ of intent to apply for Sabbatical Leave sent to Dean and Department Chair
Dean’s Confirmation of Notice and Impact Statement (original signatures)
Departmental Committee Evaluation Letter
Other external support letters/ s if any
Deadline: October 14, 2019 (before noon)

7. Cover Page Fall 2020 Spring 2021 Fall 2020-Spring 2021

8. The Narrative Purpose: be clear about objectives and impact
Work to be accomplished
Have a detail work plan with clear milestones
Have a clear schedule of activities and their location
Include letters of invitation of collaborators, host institutions, or agencies

9. The Narrative - Results
Projected Results
Dissemination efforts: Books?
Journal Publications?
Conferences?
Exhibitions?
Grant writing / new fund seeking opportunities
Do not be vague about the venues
Intangible results: explain them clearly

10. The Narrative - Justification
Who does the project benefit?
Professional growth
Department, the College, the University
Students: UG / G
How will the benefit realize?
Why do you need Sabbatical Leave time?
Be very clear about the need beyond reassigned time/adjusted load!
Need to travel?
Need to access archival libraries?
Present a clear chronogram of time utilization that requires to be off your teaching and services duties
Do you have a time-sensitive invitation?
Do you have a time-sensitive publication schedule?
Do you have a time-sensitive grant writing schedule?
Do you have a book contract?
Do you have an /letter from publisher showing interest?

11. Supporting Documents Complete CV
Dated copy of memo/ of intent to apply for Sabbatical Leave sent to Dean and Department Chair.
Dean’s Confirmation of Notice and Impact Statement (original signatures)
Departmental Committee Evaluation Letter (original signatures)
Other external support letters/ s if any

12. The Actual Application
One hard copy with ORIGINAL signatures
Yes, original (not digital signatures)
One single Adobe file:
<last name.pdf>, for example: Jonnalagadda.pdf
Please verify that the digital application is identical to the hard copy
Do not change the order of the materials
Do not forget to scan pages
It is the faculty responsibility to compare the hard copy to the digital one to verify that they are identical
The Committee will review the ADOBE file not the hard copy
Deadline: October 14, 2019 (before noon)

13. The Actual Application
One hard copy with ORIGINAL signatures
Submit the copy to the University Senate Office before 12:00 noon “on or before” Monday October 14, 2019
Submit the single Adobe file by to before 12:00 noon “on or before” Monday October 14, 2019
No late submissions of any kind will be accepted
No additional pages will be accepted after submission

14. What to expect? 2018-19 – 24 Candidates Requesting 36 Semesters
17 applicants received sabbatical leave for a total of 26 semesters
– 18 Candidates Requesting 28 Semesters
14 applicants received sabbatical leave for a total of 22 semesters
– 16 Candidates Requesting 22 Semesters
14 applicants received sabbatical leave for a total of 20 semesters
– 22 Candidates Requesting 31 Semesters
12 applicants received sabbatical leave for a total of 18 semesters
By February 1, you will receive a letter showing your overall ranking (combined merit and longevity) in this year’s pool
The Senate overall ranking is provided to the Provost’s Office along with the application materials.
Provost’s Office reviews all Senate-ranked candidates.
By March 1, all applicants will receive a letter from the Provost’s Office indicating whether their sabbatical has been granted or not.

15. Senate Committee Review
Is the significance of the project established?  
Does the presentation show the reader how the goals will be accomplished?
What is the likelihood that the project will be completed or nearly completed on schedule?
Does the applicant have the skills and background to undertake the project or a plan to acquire these before the leave?
Is the purpose of the project communicated clearly to non-specialists?
To what degree is the sabbatical leave crucial to the completion of the project?
 Are the benefits of the proposed leave for the faculty member and for the University clearly articulated?

16. Rubric for scoring the sabbatical applications

17. Sabbatical Leave Report
Every faculty member who is awarded a sabbatical leave is required to submit a written report to the Provost via his or her academic dean, specifying what was accomplished during the leave. The dean will send the report to the Provost, who will send a letter of acknowledgement with a copy to the dean. The report must be included in future sabbatical leave applications.

18. Questions??