1. Project Management Essentials
Your Name

2. At the end of this training session you will be able to:
Objectives
At the end of this training session you will be able to: 01
Describe the importance of effective project management 02
Explain the role of a project manager 03
Explain how to initiate, deploy and close a project 04
Describe how to use a collection of project management tools and techniques

3. Phase 1: Project start up
Content
Pre-work review
Setting the scene
Phase 1: Project start up
Phase 2: Initiate
Phase 3: Deploy
Phase 4: Completion
Phase 5: Review

4. Group Activity 01
Why do projects fail? What unsuccessful projects are you aware of? 02
What successful projects have you been aware of or part of? What made it successful? 03
Why is a project manager important?

5. Role of a Project Manager
Integration Management
Human Resource Management
Scope Management
Stakeholder Management
Time and Cost Management
Risk Management
Quality Management
Supplier Management

6. Project People Sponsor Project manager Stakeholder Team member
Supplier
Project support

7. Phase 1 – Project Start-up
FORMS:
Project Start-up plan

8. Phase 2 – Initiate
FORMS:
Milestone Plan
Stakeholder Plan
Risk Log

9. The GANTT Chart January February March April May Start Activity 1
Finish

10. Phase 3 – Deploy
FORMS:
Status Report
Issue Log
Change Request

11. Issue Log STEP ONE STEP TWO STEP THREE STEP FOUR STEP FOUR STEP FOUR
Document an issue, including any pertinent details such as the date and who reported it
STEP ONE
Determine the impact of the issue
STEP TWO
Determine a priority for the issue. Label it as high, medium, or low
STEP THREE
STEP FOUR
Describe the action to be taken
STEP FOUR
Record the action to be taken
Record the issue as closed when all mitigation is in place and actions complete to resolve the issue
STEP FOUR

12. Phase 4 – Handover, Project Closure
FORMS:
Handover Checklist
Project Completion Form

13. Training requirements for end users
Handover Activities
Training requirements for end users
Arranging a project launch activity to introduce key people to each other and gain an understanding of, and commitment to, the project’s goals
Supplier information, guarantees, procedures for malfunction of machinery etc.
Arranging the transfer of ownership for achieving the ongoing business outcomes
Official sign-off process for sponsor to confirm project completion – Project completion form

14. Phase 5 – Evaluation and PIR
FORMS:
Evaluation Documentation
PIR

15. Evaluation Action Plan Content Acceptability Cost/Benefit Analysis
Effectiveness

16. PIR – Suggested Headings
Executive Summary
Key Stakeholders
Background Information
Lessons Learnt
Conclusions/
Recommendations
Objectives
Key Outputs

17. Objectives 01 02 03 04 Now you can:
Describe the importance of effective project management 02
Explain the role of a project manager 03
Explain how to initiate, deploy and close a project 04
Describe how to use a collection of project management tools and techniques