1. MAXIMIMIZING RELATIONSHIPS WITH PARK & RECREATION DEPARTMENTS
Noel Munivez, Hayward area Recreation & Park District
Bryan cobb, Newark recreation and community services dept.

2. FIELD RENTAL PROCESS Meet deadlines Know the process
Permitting fields – do’s & don’ts
Blanket permitting field space
Unused field space – provide practice schedules & game schedules
Per hour rental rate vs. per player rate
Number of players in respective clubs

3. Be a good partner
Be a good community partner to all youth groups (soccer, lacrosse, baseball, softball, cricket, rugby)
Monthly meetings with recreation dept. staff or monthly meetings with rec staff and other youth groups
Involve your club in community events
City representative sitting on your board (member at-large)

4. Field conditions Take ownership of “your” fields
Report any safety concerns or issues
Adhere to any policies regarding field use during/after inclement weather
Maintenance plan/preventative maintenance plan – familiarize or recommend
Liability
Rain – impact to all – each agency has different policies – educate yourself with those

5. communication Start to build rapport with the “field guy”
Sole point of contact for club
Know who to contact for each specific issue (recreation, Parks, Maintenance, Public works)
Celebrate your successes – go to a board/council meeting to update dignitaries on your club - “out of sight out of mind”
Constant communication with all coaches
Report injuries – we are both in this together

6. Other items Put informal agreements in writing
Educate through the board transition process
Get all of your annual paperwork in order (IRS declaration letter, rosters, by-laws, insurance, etc.)
Providing player info – AB-2404 discrimination: athletic programs
Concussion protocol
Background checks, tb test
Extra layers now…

7. Questions/comments
Noel munivez, hayward area recreation and park district
Bryan cobb, Newark recreation and community services