1. Introduction of Board, Visitors and Attendees….
LPW HOA
Annual Meeting
MASON LIBRARY
October 12th, 2016
7:00 PM
Agenda
Intent
Call to Order
Certification of Quorum
Prior Annual Meeting Minutes
Presidents Report
2016 Year to Date
2017 Goals
Financial Report
2016
2017
Other Business
Adjournment
Information Updates
Community Feedback
Introduction of Board, Visitors and Attendees….

2. AGENDA ITEMS 1-3 Call to Order Certification of Quorum
Prior Meeting Minutes (2015)

3. AGENDA ITEM 4: Presidents - Boards Report
From May 16 to today…..
Security
Information
Environment
Parking
Additional Lighting
Website Updates
New Trash Policy/ Signs
Yellow Curb Painting
Home based Business Traffic Stopped
Next Door.com
CPC Environmental Spill
Codification of five guest APC spaces
Fence Line Clean up
Architectural Review
Correspondence with FFx Leadership
New Tree Planting
Tree Removal
“Vacate” APC Project
Additional Pest Control Measures
2016 Reserve Study
Erosion Control
2017 Way Ahead
Complete DCCR and Policy Review
Cost Benefit Analysis of APC
Repave, mark and Stripe Parking Lots
Recruit the 2017 – 18 Board

4. AGENDA ITEM 5: 2016 SPENDING YEAR TO DATE
Bottom Line: The Association is on track to spend approximately $12,870 more than budgeted in CY2016
START: $91,164
ESTIMATED FINISH: $104,034
Why?
Planned
Actual
Issues
DELTA
$5744
*Grounds - General
$17284
LED Street Lights
7 Homebased Spotlights
Erosion Control
Measures
Environment
Spill
Log Crib
(11540)
$8000
*Trees New & Removal
$13266
3x Iterations by JL Tree
No Mans Land
Ravensworth Power
(5266)
$3840
Snow Removal
$6544
2016 Blizzard
(2704)
$2500
Legal
$5050
Document Review
Collection Costs
Retain Fee
(2050)
ENDSTATE
*Per new Reserve Study Lights, Erosion Control and Trees are paid from Reserve Funds
When books are balanced for 2016, funds from Reserve will be transferred to cover $(16806) in Grounds/Trees

5. Special Assessment (Annual) to cover the “gap”
AGENDA ITEM 5: FINANCIAL REPORT 2017 DUES INCREASE
$97,850
$104,034
FROM $1000 to…$1100 Annually
Fully Funds the New Reserve Study, currently at 75% funding
Covers increased contract Cost (Sentry, Landscape)
Anticipates covering costs for next two-three years
“Special Assessment” valid for 1 calendar year…
1.4%
2016 CPI
LIMIT
Association
Board
Special Assessment (Annual) to cover the “gap”
8.6%
7.2%
$275 Per Quarter – Per Home
2017

6. First Year of 3 Year Option First year of 5 Year Option
AGENDA ITEM 5: 2017 PLAN
Bottom Line: CY2017 Budget designed to reduce contract cost via long-term contracts
START: $97, 850
ESTIMATED FINISH: $97,850
Planned
Actual
Issues
DELTA
Trees:
8500
Final 3 Year Cycle
None NA
Bladerunners:
21880
First Year of 3 Year Option
Trash:
15495
Second Year
Snow:
TBA
Sentry Management:
First year of 5 Year Option
To the Reserve:
16780
First Year of new Cycle
ENDSTATE
Anticipate a restarted “Reserve” after paving is completed….

7. AGENDA ITEMS 6-7 Other Business: FFx Pest Control Presentation
Open Forum – 3 minutes per
Adjournment