1. Talent@Iowa HR Governance Council Meeting
December 8, 2016

2. Agenda Welcome & Overview: Cheryl Reardon
Immigration Update: Randall Ney
FMLA Update: Nathan Stucky
Phase One Committee Progress: Sue Sager
Executive Council & Subcommittees: Cheryl Reardon
Communications: Lin Larson
Upcoming Governance Council Meetings: Cheryl Reardon

3. Talent@Iowa Immigration Committee HR Governance Council Meeting December 8, 2016
Randall Ney, Director
UI Faculty and Staff Immigration Services
University Human Resources

4. Immigration Committee Update Institutional Impact
Expand inclusiveness and diversity of campus faculty and staff
Streamline hiring experience for foreign nationals
Enhance recruitment and retention through comprehensive immigration case management/expertise
Yield cost savings to hiring departments through redeployment of human resources personnel
Streamline information flow within University and departmental HR
Improve accountability and transparency through cloud-based access to immigration case files

5. Immigration Committee Update Features
Information and documentation flows directly between foreign national hire and Faculty and Staff Immigration Services (FSIS)
Individualized case management plan developed for each foreign national hire
FSIS will be responsible for processing e-vouchers for filing fees
FSIS will be responsible for “PERM-qualified” market tests in connection with permanent residency sponsorship
FSIS will review new hires for eligibility for permanent residency sponsorship and initiate sponsorship unless hiring department declines to proceed

6. Immigration Committee Update Evaluative Metrics
Shorten time from date of offer to date of H1B filing for new hires
Increase time from date of H1B extension filing to date of H1B expiration
Shorten time from date of offer to date of permanent residency sponsorship (faculty)
Shorten time from date of offer to date of permanent residency sponsorship (eligible P&S)

7. Immigration Committee Update Implementation Timeline
Completed: Automatic Workflow notification to FSIS of selection of foreign national requiring University sponsorship; campus-wide training and communication regarding new service model
Fourth quarter 2016: Transition of case intake, processing, and management to immigration case management software: eImmigrationAir
January 2017: Campus-wide implementation
March 2017: First-quarter evaluation of program and implementation of needed modifications
June 2017: Second-quarter evaluation of program and implementation of needed modifications

8. Immigration Advisory Committee
Thank you!
Randall Ney, Director
UI Faculty and Staff Immigration Services
University Human Resources

9. Talent@Iowa FMLA & Leave Management Pilot HR Governance Council Meeting December 8, 2016
Nathan Stucky, Director
UI Faculty and Staff Disability Services
University Human Resources
hr.uiowa.edu/fsds
FMLA & Leave Management Pilot Program

10. Leave Management Features
FMLA Tracking Software
Leave Resources Website
E-medical file
Supervisor Training

11. Leave Management Redistribution of Roles and Organizational Impact
Role Pre-Pilot Pilot
Calculate FMLA eligibility HR Rep FSDS
Issue all FMLA and non-FMLA leave notices HR Rep FSDS
Review FMLA medical certification paperwork HR Rep FSDS
Communicate leave needs with supervisor/HR Rep HR Rep FSDS
Administer annual FMLA certification HR Rep FSDS
Organizational Impact
Leave-processing efficiencies
Monitored legal compliance with the Family & Medical Leave Act & ADA
Confidential employee consultations
Consistent campus-wide practices
Centralized and secure storage of medical files

12. Leave Management Evaluative Metrics
Time to calculate FMLA eligibility
Time to complete and process leave notices
Time to review medical documentation and designate leave
Total case time
Number of cases missing required FMLA time frames – med file audit
Number of processing errors and policy errors – med file audit

13. Leave Management Pilot Timeline
October 1, 2016
Pilot implementation in Office of Animal Resources and University HR
January 31, 2017
End of Pilot
February, 2017
Assessment of pilot and consideration for campus expansion

14. Talent@Iowa FMLA & Leave Management Pilot
Thank you!
Nathan Stucky, Director
UI Faculty and Staff Disability Services
University Human Resources
hr.uiowa.edu/fsds
FMLA & Leave Management Pilot Program

15. Phase One Committee Progress
Governance
Council
Immigration
FMLA
IT Transition
HR Independ. Org
Payroll
Initiation
Planning
Implementation
Evaluation
Initiation
Planning
Implementation
Evaluation
Initiation
Planning
Implementation
Evaluation
Initiation
Planning
Implementation
Evaluation
Initiation
Planning
Implementation
Evaluation
Initiation
Planning
Implementation
Evaluation

16. Choose a subcommittee …
1. Create an HR decision-making framework: Identify categories of decisions and empower distributed HR leaders
2. Establish an HR round table: Develop a forum for sharing ideas and creating professional networks
Committee Composition: Co-chairs plus 3-4 committee members
High-level deliverables to be determined by committee
Timeline: January through summer 2017
Report progress at each Governance Council meeting

17. Talent@Iowa Communications
Website: Online at hr.uiowa.edu/talent
Progress updates: Specs for “infographics” developed; design work under way
Toolkits: Messages, templates, other resources for committees in development

18. Governance Council Meetings
Thursday, Jan :00 – noon USB Training Room 112
Thursday, Feb :00 - noon UCC Executive Board Room
* Tuesday, March 7 3:30 – 4: Seebohm Conference Room 283 EMRB
Thursday, April :00 - noon UCC Executive Board Room
Thursday, May :00 - noon Seebohm Conference Room 283 EMRB
Thursday, June 8 11:00 - noon UCC Executive Board Room
Thursday, July :00- noon UCC Executive Board Room
Thursday, Aug :00 - noon Seebohm Conference Room 283 EMRB
Thursday, Sept :00 - noon UCC Executive Board Room
Thursday, Oct :00 – noon Seebohm Conference Room 283 EMRB
* Date rescheduled due to UI HR Conference
Exec Committee Meetings Wednesdays 1:00 USB 121A

19. Upcoming Meetings January 12 Proposed Agenda USB Training Room
HR Independent Org Update
IT Transition Update
Governance Council Subcommittee Updates
February 9 Proposed Agenda UCC Executive Board Room
Payroll Update