1. Governance Council Meeting
February 9, 2017

2. Agenda Welcome: Cheryl Reardon
Payroll Committee Update: Suzanne Hilleman and Terri Hein
Round Table: Angie Johnson, Kevin Ward
Phase 1 & 2 Committee Progress: Sue Sager
Communications: Lin Larson, Sue Sager
Talent Acquisition Director: Cheryl Reardon
Year of Innovation - Workload Distribution: Cheryl Reardon
Next Steps: Cheryl Reardon

3. Payroll Committee Co-Chairs: Suzanne Hilleman, Terri Hein
Membership: Dan Schropp, Tara Black, Rachel Quinlan, Kyle Anson, Dave Bergeon, Selina Martin, Audra Haddy, Angie Johnson, Debby Zumbach
Administrative Liaison: Joni Troester
Charge: Research, propose and implement strategic alignment for payroll to maximize service quality, efficiency, minimize risk and meet compliance requirements.

4. Payroll Committee What has changed?
Prior to UHR realignment to President’s Office, Payroll function was housed in UHR under the oversight of the Senior VP for Finance and Operations (SVPFO).
In current structure, Payroll has no direct or indirect reporting line to the SVPFO or Chief Financial Officer.

5. Payroll Committee Guiding Principles
Paying employees correctly and on time is a priority
Governmental compliance and strong internal controls must be maintained
Collaborative relationships with campus stakeholders is vital to successful operations
Focus on efficiency and additional services to campus through continued IT enhancements (as well as review of business processes/practices to reduce administrative burden for campus)
Committee articulation of business case for recommendation

6. Payroll Committee Activities/Deliverables
External Benchmarking to identify organizational structures at other universities
Internal stakeholder feedback: ITS, Grant Accounting, Accounting and Financial Reporting, Health Care, Faculty HR, HR unit reps
Identify various structure options and review pros and cons/risks for each option
Submit a written recommendation to Governance Council and UI leadership

7. Payroll Committee Timeline
December 2016 – Committee began, review data
January 2017 – Began pro/con/risks/mitigation exercise
March 2017 – Proposal
April – begin implementation

8. HR Round Table
Members: Angie Johnson, Kevin Ward, Sue Sager Task Force Recommendation #2 Develop a forum for sharing ideas and strategies to enhance the role of HR in high-performing organizations. Enlist campus leaders and colleagues in shaping HR and compliance strategy. Engage deans and associate deans around faculty HR issues, tap faculty expertise in HR and related fields, invite external experts, and build professional networks.

9. HR Round Table University of Iowa HR Leadership Advisory Council
Proposed Membership: Exclusive to upper level college and org leadership
Purpose: Provide opportunity for dialogue and feedback about strategic HR priorities, services, challenges, compliance, etc.
Proposed Timeline: Summer 2017
Corridor Chief Human Resources Officer Round Table
Proposed Membership: Exclusive to Chief Human Resources Officers of large employers in the corridor area
Purpose: Leverage collaboration for common challenges (dual career, diversity). Share best practices; networking
Proposed Timeline: Fall 2017

10. Phase 1 Committee Status
Initiation
Planning
Implementation
Evaluation
Governance Council ✓
Immigration
FMLA
IT Transition
HR Independent Organization
Payroll

11. Phase 2 Committee Status
Initiation
Planning
Implementation
Evaluation
Data-Driven Decisions ✓
Benchmarking
Diversity
Talent Acquisition
Training and Onboarding

12. Phase 2 Committee Preparation
Co-chairs
Committee Structure
Training and On Boarding
Jan. 26 & Feb.6
Leo Agnew
Sean Hesler
Advisory Committee
Data Driven Decisions
Feb. 1 & Feb. 23
Keith Clasen
Nikole Mac
Technical & Advisory Committees
Benchmarking
Feb. 10
Debra McFall-Wallerich
Teresa Kulper
Diversity
Jan. 13 & Feb. 14
Nadine Petty
Candace Peters
Talent Acquisition
TBD
Chris Annicella
Rebecca Schwertfeger

13. Talent@Iowa Communications
Website: Regular content updates as new material becomes available (hr.uiowa.edu/talent) Progress updates: First quarterly infographic developed and being distributed Toolkits: Messages, templates, other resources for committees available or being finalized Campus communications: Overview and initial success stories still in development; coordinating publication with debut of quarterly HR newsletter

14. Building Capacity – Talent Acquisition
Marguerite Granat
New Director of Talent Acquisition begins March 31st
20+ years of experience in Talent Acquisition/Recruiting/Exec Searches
Strategic Workforce Planner and Talent Acquisition Strategist (HCI)
Certified Internet Recruiter and Certified Social Sourcing Recruiter
Special thanks to the search committee and the HR community for your active involvement
Talent Acquisition System
Early stage planning
Recurring funding identified

15. Year of HR Innovation 2017 Ideas for managing workloads
49 responses to January question:
Understand perceptions
Establish accountability
Focus on supervisors
Evaluate priorities and processes
Value top performers
Address HR-specific needs
Full summary at hr.uiowa.edu/innovation

16. March Governance Council Meeting
TUESDAY, March :30- 4:30 Seebohm 283 EMRB
Proposed agenda:
FMLA Recommendation
Payroll Recommendation
Date rescheduled due to inaugural UI HR conference
Executive Committee meetings Wednesdays, 1 p.m., 121A USB

17. Governance Council Meetings
Date
Time
Location
Thursday, February 9
11 a.m.-noon
USB Training
Tuesday, March 7*
3:30 p.m.-4:30 p.m.
283 EMRB (Seebohm)
Thursday, April 13
USB - 302
Thursday, May 11
Thursday, June 8
Thursday, July 13
USB 112 – Training
Thursday, August 10
Thursday, September 14
Thursday, October 12
*Date rescheduled for HR conference
Executive Committee meetings Wednesdays, 1 p.m., 121A USB

18. Governance Council Action
Promotion of
Share infographics
Express appreciation to committee members and chairs
Refer to key talking points:
advances the UI strategic plan’s emphasis on the university’s people.
Implementing is a collaborative effort driven by the whole HR community.
prioritizes strategy alongside operations—more proactive approaches to recruiting, workforce planning, etc.
Increased efficiencies should save departments time and money.
Changes will balance coordination and flexibility, giving departments additional autonomy.
Other projects (like are closely integrated—they all inform each other.