1. PRESENTED BY THE ACTING DG: Dr. SM GULUBE
PRESENTATION TO THE PCD&MV
1st QUARTERLY PERFORMANCE PRELIMINARY REPORT FOR THE PERIOD ENDING 30 JUNE 2016
PRESENTED BY THE ACTING DG:
Dr. SM GULUBE
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2. Together We Move South Africa Forward
Presentation outline
Departmental Mandate
Approved Budget Programme Structure
Performance on Financial Information
Explanatory summary on the Financial Performance
Spend Mitigating Actions
Spend monitor – Key Benefits
Overall 1st Quarterly Performance Analysis
Performance against set targets per Programme
Programme 1: Administration
Programme 2: Socio-Economic Support (SES)
Programme 3: Empowerment and Stakeholder Management (ESM)
Overview of Performance on HR Targets and Compliance
Explanatory summary on the Organizational Employee Establishment
Conclusion
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3. Together We Move South Africa Forward
Departmental Mandate
Legislative mandate derived from the Military Veterans Act 18 of 2011: To provide national policy and standards on socio-economic support to military veterans and their dependants, including benefits and entitlements to help realise a dignified, unified, empowered and self-sufficient community of military veterans.
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4. Approved Budget Programme Structure
Sub-Programmes
1. Administration
Management
Corporate Services
Financial Administration
Internal Audit
Strategic Planning, Policy Development, Monitoring and Evaluation
Office Accommodation
2. Socio-Economic Support (SES)
Database and Benefits management
Health-care and Well being services
Socio-Economic Support Management
3. Empowerment and Stakeholder Management (ESM)
Provincial Offices and Stakeholder Relations
Empowerment and Skills Development
Heritage, Memorials, Burials and Honours
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5. Explanatory Summary on the Financial Performance
The department spent R91.2 million of the total quarter 1 projected spend of R135.2m.
During Q1 there was a rollout of benefits such as Social Relief of Distress (SRD), Burial Support, Housing, Health and Wellness and Education Support.
The technical team on housing, consisting of both DMV and DHS, was established and the plans are underway to deliver on this benefit.
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6. Spend Mitigating Actions
Finalisation of Service Level Agreement with ARMSCOR to:
Mitigate the risk of being 100% dependant on DHS for housing delivery by appointing ARMSCOR as an implementing agent
Use the services of ARMSCOR as an implementing agent to source the counselling services
Use the services of ARMSCOR as when required to deliver on all other benefits, should DMV be encountering challenges
Finalisation of Service Level Agreement with Edu loan to drive Education Support
Social Relief of Distress rolled out effective May 2016, with 1473 beneficiaries as at Q1 – Budget to be monitored as this benefit receives popularity
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7. Spend Monitor – Key Benefits
Actual Spend
Budget
Available budget
%Spend
Socio-Economic Support Services
Compensation for Injuries
5 568 0%
Military Veterans Pension
25 600
Social Relief of Distress
1 768
16 800
15 032
11%
Education Support
24 018
26 400
2 382
91%
Healthcare Support
2 682
50 000
47 318 5%
Housing Support
7 427
Sub-total SES
35 895
14%
Empowerment and Stakeholder Management
Skills Development
2 909
66 175
63 266 4%
Burial Support
2 610
4 871
2 261
54%
Sub-total ESM
5 519
71 046
65 527 8%
Total Benefits
41 414
12%
Rollout of SES benefits such as Social Relief of Distress, Education Support, Health-Care Support and Housing has commenced. However, Housing Support, MV Pensions and Compensation for Injuries are tracking behind due to the dependency issue.
In ESM, Burial Support is tracking ahead of target whilst skills Development spend was tracking. Plans are in place to fast-track Skills Development benefit.

8. Performance on Financial Information (1)
Table 1: Budget Expenditure trend per programme
Administration branch spend vs projected budget is marginally inline mainly driven the fixed nature of costs such as Employees costs, Rental of Buildings, IT Support, amongst other things
Both SES and ESM tracking behind projected spend mainly due slow delivery on Housing Support, Military Pensions, Compensation for injuries and skills development

9. Performance on Financial Information (2)
Table 2: Budget Expenditure trend per Economic Classification
Compensation was ahead of projected spend mainly due to the use of contract workers. The HR strategy attempts to fill the vacant positions and reduce contract workers
Goods and Services as well as Transfers and Subsidies were behind projected spend mainly due to slow delivery on benefits

10. PERFORMANCE AGAINST SET TARGETS AS PER PROGRAMME
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11. Overall 1st Quarterly Performance Analysis
The Department is committed to 21 performance targets areas over the quarter under review. Of the 21 targeted performance areas which the department reported on, 14 targets were achieved which constitute to 66.7% overall achievement of the targeted performance compared to the performance commitments set for the 1st quarter.
As at the end of the 1st quarter, DMV spend R91.2m vs 1st quarter projected spend of R135.2m.
Underneath is the comparative analysis of the non-financial performance per programme during the 1st Quarter of the 2016/17FY.
Administration
SES
ESM
Total
Targets Planned 12 4 5 21
Targets achieved 9 2 3 14
Performance rating
75%
50%
60%
66.7%
Departmental Performance = No. of targets achieved x Total no of targets
= x 100 21
= %
DMV recorded 66.7% during the Quarter under review.

12. Q1 Performance Analysis: Programme 1: Administration
Planned targets
Achieved targets
Targets not achieved
Targets 12 9 3
Performance rating
100%
75%
25%
The programme planned to achieve 12 targets during the 1st quarter under review and as a result, 9 targets were achieved which constitute to 75% achievement.
As at the end of the 1st quarter, Programme 1 spend R27.5m vs 1st quarter projected budget spend of R32.5m.
Programme performance = No. of targets achieved x Total no of targets
= x 100 12
= %
DMV recorded 75% during the quarter under review
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13. PROGRAMME 1: ADMINISTRATION PERFORMANCE INDICATORS AND TARGETS (1)
PPI
Performance Indicator as per APP
Target for 2014 as per Annual Performance Plan (APP)
1st Quarter Target as per APP
1st Quarter preliminary output
Deviation
Reason for Deviation
Corrective Action
Overall progress of indicator (Green, Amber or Red)
PPI: 101
Percentage of SMS Financial Disclosure forms filed with OPSC on time
100% 0%
N/A
 N/A
PPI: 102
DMV Planning instruments approved and submitted to NT, AGSA, DPME and Parliament on time.
1 Strategic Plan and/ or 1 APP
Draft DMV Strategic Plan and/or APP developed for consultation
Draft DMV APP developed for consultation
PPI: 103
Quarterly reports approved and submitted to NT, AGSA, DPME and Parliament on time. 4
DMV 4th quarterly report submitted to NT, AGSA and DPME
PPI: 104
Audited Annual Report approved and submitted to NT, AGSA, DPME and Parliament on time 1
Draft DMV Annual report submitted to NT, AGSA and DPME
Draft DMV AR submitted to NT, AGSA and DPME
  N/A
PPI: 105
Approved MPAT Improvement Plan
MPAT Improvement plan approved
Draft MPAT Improvement Plan developed
Approved MPAT Improvement Plan
Consultation was delayed by KPA Managers
Fast track the approval of the Improvement Plan
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14. PROGRAMME 1: ADMINISTRATION PERFORMANCE INDICATORS AND TARGETS (2)
PPI
Performance Indicator as per APP
Target for 2014 as per Annual Performance Plan (APP)
1st Quarter Target as per APP
1st Quarter preliminary output
Deviation
Reason for Deviation
Corrective Action
Overall progress of indicator (Green, Amber or Red)
PPI: 106
Percentage of Communication Strategy activities implemented
50% 0%
N/A
PPI: 107
Percentage of cases from the Presidential Hotline resolved
100%
DMV had 01 open case as at 30 June 2016
DMV will resolve the case by providing speedy response to the military veteran
PPI: 108
Number of MSP implementation reports developed 4 1
PPI: 109
Percentage of staff attended training initiatives
25%
67%
42%
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15. PROGRAMME 1: ADMINISTRATION PERFORMANCE INDICATORS AND TARGETS (3)
PPI
Performance Indicator as per APP
Target for 2014 as per Annual Performance Plan (APP)
1st Quarter Target as per APP
1st Quarter preliminary output
Deviation
Reason for Deviation
Corrective Action
Overall progress of indicator (Green, Amber or Red)
PPI: 110
Percentage of signed Performance Agreement submitted to HRM
100%
74%
-26%
Some Performance Agreements are not signed by both parties (employee and supervisor)
Awareness through workshop presentation, distribution of pamphlets and posters for PMDS will be re-implemented
PPI: 111
Percentage staffing of vacant funded posts
90%
80%
79%
-1%
DMV is experiencing delays in the approval of filling of vacant funded posts and adverting of the outstanding vacant posts
All managers responsible for filling vacant advertised posts will be given a timeframe of the filling these posts
PPI: 112
Percentage of legitimate invoices paid within 30 days of receipt
61%
-29%
This is mainly related to the payment of the travel agency invoices where there were delays in invoice handling and processing
DMV has changed the process of invoice handling and invoice approval has been decentralised to improve the turnaround time
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16. Q1 Performance Analysis: Programme 2: SES Q1 Performance Analysis
Planned targets
Achieved targets
Targets not achieved
Targets 4 2
Performance rating
100%
50%
The programme planned to achieve four (4) targets during the first quarter and as a result two (2) targets were achieved which constitute to 50% achievement.
As at the end of the 1st quarter, Programme 2 spend was R41.7m vs 1st quarter projected budget spend of R66.5m.
Programme Performance = No. of targets achieved x Total no of targets
= 2 x 100 4
= 50%
DMV recorded 50% performance during the quarter under review.
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PROGRAMME 2: SES PERFORMANCE AGAINST INDICATORS AND TARGETS (1)
PPI
Performance Indicator as per APP
Target for 2014 as per Annual Performance Plan (APP)
1st Quarter Target as per APP
1st Quarter preliminary output
Deviation
Reason for Deviation
Corrective Action
Overall progress of indicator (Green, Amber or Red)
PPI: 201
Total number of military veterans with access to healthcare services per year
14 500
14 125
15 326
1 201
Demand driven
N/A
PPI: 202
Number of deserving military veterans with decent housing per year
1 000
250 1
249
Dependency on Provincial DHS to deliver the houses for military veterans.
- Improve mechanism to monitor service delivery at the provincial level. - Solicit the support of the recently established Operational Task Team to ensure that provinces provide accurate reports.
PPI: 203
Average days taken to register and update personal records of military veterans on the National Military Veterans database
60 days
90 days
74.4 days
15.6 days
Improved administrative processes
Motivate for the urgent acquisition of an ICT solution to automate the turn-around time
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18. Together We Move South Africa Forward
PROGRAMME 2: SES PERFORMANCE AGAINST INDICATORS AND TARGETS (2)
PPI
Performance Indicator as per APP
Target for 2014 as per Annual Performance Plan (APP)
1st Quarter Target as per APP
1st Quarter preliminary output
Deviation
Reason for Deviation
Corrective Action
Overall progress of indicator (Green, Amber or Red)
PPI: 204
Number of bursaries provided for military veterans and their dependants per year
4 000 -  -
There was no planned target for Q1
PPI: 205
Number of military veterans and their dependants who have been provided with counselling and treatment
1 500
500
350
-150
Absence of medical Assessment Panel due to litigation process
Urgent conclusion of the litigation process
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19. Q2 Performance Analysis: Programme 3: ESM Q1 Performance Analysis
Planned targets
Achieved targets
Targets not achieved
Targets 5 3 2
Performance rating
100%
60%
40%
The programme planned to achieve five (5) targets during the 1st quarter and as a result three (3) targets were achieved which constitute to 60% achievement.
As at the end of the 1st quarter, Programme 3 spend R21.9m vs 1st quarter projected budget spend of R36.2m.
Programme performance = No. of targets achieved x 100
Total no of targets
= x 100 5
= 60%
DMV recorded 60% performance during the quarter under review.
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20. PROGRAMME 3: ESM PERFORMANCE AGAINST INDICATORS AND TARGETS (1)
PPI
Performance Indicator as per APP
Target for 2014 as per Annual Performance Plan (APP)
1st Quarter Target as per APP
1st Quarter preliminary output
Deviation
Reason for Deviation
Corrective Action
Overall progress of indicator (Green, Amber or Red)
PPI: 301
Number of private sector companies and organs of state in partnership with the Department of Military veterans per year 60 15
-15
 Slow process in the approval of SLAs and MOU
 Discussions to be enhanced for fast-tracking the finalisation of the MOUs and SLAs
PPI: 302
Number of deserving military veterans with access for training and skills development per year
3 500
800
823 23
N/A
PPI: 303
Number of military veterans business entities supported per year
100 30 37 7
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21. PROGRAMME 3: ESM PERFORMANCE AGAINST INDICATORS AND TARGETS (2)
PPI
Performance Indicator as per APP
Target for 2014 as per Annual Performance Plan (APP)
1st Quarter Target as per APP
1st Quarter preliminary output
Deviation
Reason for Deviation
Corrective Action
Overall progress of indicator (Green, Amber or Red)
PPI: 304
Number of agreements established at continental and international levels per year 30 5 -5
 The DMV has not yet established an International Relations function
Continuous engagements with DIRCO to set up system for engagement with other countries that have Military Veterans programmes are on progress.
PPI: 305
Number of military veterans’ families provided with burial support per year
200 50
124 74
Target was overachieved due to high demand for burial support
The benefit is demand driven
PPI: 306
Number of military veterans memorial sites erected per year 2 -
There was no planned target for Q1
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22. OVERVIEW OF PERFORMANCE ON HR TARGETS AND COMPLIANCE
DMV Establishment per salary level
Salary Level
No. of posts on approved
No. of funded posts
No. of permanent posts filled
No. of vacant posts before collapsing posts
No. of permanent posts collapsed
Additional posts after collapsing
Total number of posts filled after collapsing
Total number of vacant posts vacant after post collapsing 1 – _ 2 3 - 4 5 8 6 27 9 11 17 7 24 12 15 10 20 26 47 45 13 18 14 16
Total
169
133 36 28
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23. EXPLANATORY SUMMARY ON THE ORGANIZATIONAL EMPLOYEE ESTABLISHMENT
The Department had filled a total of 133 permanent posts of which 36 posts are vacant and putting the department at a vacancy rate of 22%.
Additional 78 contract workers and 26 learnerships and internship programme have been placed within Planning, Monitoring and Evaluation, Internal Audit and Service Delivery Branches.
The administrative posts at Provincial Offices are not yet filled due to lack of office accommodation.
It was recommended that some of the post be collapsed in order to create operational posts in line with the job functions.
The posts that were collapsed were created at administrative level 8, 9 and 10.
Some of the posts at level 6 were not collapsed instead they were merged in order to create high level operational posts.
The collapsing of posts is only temporarily till the departmental structure is refined as we are currently deliberating with the DPSA.  
Vacancy Rate
 The department is currently intending to fill 99% of its vacant posts, all post are advertised, almost all lower level post are being filled.
All critical top management posts were advertised during the current financial year.
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24. Together We Move South Africa Forward
CONCLUSION
Successful implementation is reliant on:
common and shared vision,
team work,
appreciation of the strategic role, and
importance of communication in enhancing service delivery.
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25. Together We Move South Africa Forward
Thank you
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