1. Governance Council Agenda for 8/9/2018
OTAC Implementation Update (Keith/Angie)
Position Management
Training Overview
Transition Plan: Jobs to OTAC
Communication
Strategy committees

2. UI Project Team Updates

3. Position Management Why make the change?
:23:25
Presenter
Angie
Position Management
Why make the change?
Pending Positions tied to system
OTAC is based off templates created from Jobcode not Position
Display in OTAC requires clean-up/reduction in drop-down choices

4. Position Management – New Process
:23:27
Presenter
Angie
Position Management – New Process
New Positions
Must be approved in Workflow prior to creating a Req
New Position form will now include “make available in OTAC” checkbox
Visible in OTAC for 90 calendar days or as long as its is tied to active Req

5. Position Management – New Process
:23:30
Presenter
Angie
Position Management – New Process
Existing Positions
New Tool for Senior HR Leaders & designees
Identifies positions that are available in OTAC
System functions include:
Adding and Reviewing positions to make them active in OTAC

6. Transition Plan: Jobs@UIOWA to OTAC
:23:32
Presenter
Angie
Transition Plan: to OTAC
September 10th
OTAC Live for Candidates
Staff Job Ads Appear New Website launched New Recruiting processes begin
August 13th
OTAC Live Jobs Site Complete
August 30th
Final Staff Ads
due in
September 4th OTAC Available for Recruiters
September 9th
All Staff Advertisements End

7. Transition Plan: Deployment Tasks
:23:35
Presenter
Angie
Transition Plan: Deployment Tasks
Candidates
Recruiters
Functional Team
Tech Team
Week of July 30th
No Change
OTAC Content Development Policy Changes
Best Practice Decisions
Testing
Final OTAC Configuration Admin. Training Documentation
Week of Aug 6th
Policy Changes Best Practice Decisions Training Documentation
Internal Application Builds changes
Week of Aug 13th
OTAC Production Complete Internal App. Builds changes
Week of Aug 20th
Training Documentation
Internal App. Builds changes
Week of Aug 27th
Final Job Reqs due
Go Live Communications
Week of Sept 3rd
OTAC available New Reqs created
OTAC user support
Changes to available OTAC user support
Week of Sept 10th
OTAC Available
OTAC Jobs Advertise
New Jobs Website Internal Apps available OTAC user support

8. Transition Plan: Support
:23:38
Presenter
Keith
Transition Plan: Support
UHR TA available for consult and support during the transition
Contact:
University Human Resources – Talent Acquisition (319)

9. Anticipated launch September 10
Training Overview
When
Who
What it is
July 17-18
Staff Recruiters
AIRS training – Professional Recruiter Certification
August 7-8
AIRS training – Diversity & Inclusion Recruiter
August 13-15
Governance, Senior HR Leaders, UHR Unit Leaders, Strategy Teams
Overview of new staff recruitment processes and OTAC
August 13-31
Process Administrators
Training to administrators of staff hiring processes
August 20-31
Training to prep for new staff recruitment processes and OTAC
September 4
Access to OTAC for req creation and familiarization
Anticipated launch September 10

10. Training Overview - AIRS
Professional Recruiter Certification
Diversity & Inclusion Recruiter Certification
Principles of Recruiting
Foundations of Diversity and Inclusion
Understanding Hiring Needs
Recruiting and Hiring Diverse Talent
Building Talent Pipelines
Search Techniques for Sourcing Diverse Talent
Effectively Engaging and Screening Candidates
Promoting an Inclusive Culture
Managing the Process and Sealing the Deal

11. Training Overview - Upcoming
:23:40
Presenter
Keith
Training Overview - Upcoming
Presentation of OTAC (August 13, 14, or 15)
Prepares users for the new staff recruitment processes and tools
Highlights features available within OTAC for staff recruiters
Sign up in My Training through Self Service
Recruiter Training (begins week of August 20)
Guides recruiters through all phases of the staff recruitment process
Training will be ongoing with just-in-time offerings through transition
Invites will be sent out directly to identified recruiters

12. Coverage Considerations
:23:43
Presenter
Keith
Coverage Considerations
UHR TA is available for short-term coverage if local resources are limited and/or unavailable
For extended coverage, UHR TA will work directly with the college/division on an appropriate course of action
Colleges/divisions with multiple recruiters are encouraged to establish plans for back up coverage

13. Questions?